FAQs
What are the main responsibilities of the Administrative Assistant IV in the School of Medicine?
The main responsibilities include providing complex administrative support, managing calendars, scheduling meetings, coordinating project proposals, writing detailed correspondence, managing budget issues, and interacting with various employees and external representatives.
What are the required qualifications for this position?
The basic qualifications include a minimum of seven years of administrative assistant experience supporting at the department head or executive level, along with a High School Diploma or GED.
Is a Bachelor's degree required for this position?
A Bachelor's degree is preferred but not required.
What specific skills are necessary for this role?
Necessary skills include advanced writing abilities, the capability to manage dynamic calendars and event planning, intermediate to advanced knowledge of Microsoft Office Suite applications, and the ability to work effectively in a Labor/Management Partnership environment.
What software proficiency is required for this position?
The role requires intermediate to advanced knowledge of two or more Microsoft Office Suite applications, such as Word, Excel, PowerPoint, and/or Access.
What is the working environment like for this position?
The working environment is in a Labor/Management Partnership setting, requiring interaction with various organizational levels and external representatives.
Are there specific tasks related to budget management in this role?
Yes, the Administrative Assistant IV will monitor and identify administrative budget issues, handle billing and payment authorizations for expenses, and manage expense reports through Concur.
Will this position require event planning coordination?
Yes, the position involves scheduling/planning meetings and arranging special events, which requires a solid understanding of event planning and coordination.
Is there a preference for prior experience in the healthcare field for this role?
While the job description does not explicitly state a preference for healthcare experience, familiarity with the organizational structure and processes may be beneficial.
What additional duties may be assigned to this position?
The Administrative Assistant IV may perform other department-specific duties as assigned beyond those listed in the job summary.