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Administrative Assistant (m/f/d)

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Hyundai Motor Group

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Frankfurt, +12

AI generated summary

  • You should have a Bachelor's degree, 2 years of relevant experience, strong communication skills, project management ability, and be organized, proactive, and comfortable with ambiguity.
  • You will support the VP, manage agendas, facilitate cross-department collaboration, track initiatives, prepare reports, coordinate communications, handle schedules, and perform administrative tasks.

Requirements

  • Bachelor’s degree or equivalent
  • Minimum of 2 years of experience in a related role or specialization
  • Experience in strategic exposure, business planning, and executive support
  • Strong presentation, oral, and written communication skills
  • Highly organized, capable of handling complex workflows efficiently
  • Proven track record in project management and professional minute-taking will be highly beneficial
  • Comfortable with ambiguity, self-driven, and proactive in problem-solving

Responsibilities

  • Support the VP with multiple strategic and long-term projects, managing urgent transformation and regional agenda topics
  • Prioritize and resolve issues that do not require the VP’s direct attention, ensuring efficient decision-making
  • Facilitate collaboration across departments by bridging communication gaps and aligning stakeholders on strategic initiatives
  • Oversee and manage the Senior Management Committee’s agenda, ensuring structured discussions and follow-ups
  • Track and analyze strategic initiatives, financial performance, and market trends, providing reports and insights to senior management
  • Coordinate reporting activities and general administrative affairs with regional and head offices, as well as industry bodies
  • Drive cultural and leadership initiatives, supporting corporate strategy development and internal communication planning
  • Prepare business plans, research papers, and market reports to inform strategic decision-making
  • Manage calendars, business trips, meetings, and external/internal communication
  • Handle administrative tasks, documentation, and ad-hoc requests as needed

FAQs

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include supporting the VP with strategic and long-term projects, managing the Senior Management Committee's agenda, facilitating collaboration across departments, tracking and analyzing strategic initiatives, and handling administrative tasks.

What qualifications are required for this role?

A Bachelor's degree or equivalent and a minimum of 2 years of experience in a related role or specialization are required. Experience in business planning, executive support, and strategic exposure is also necessary.

Is prior project management experience important for this position?

Yes, a proven track record in project management is highly beneficial for this role.

Are there opportunities for professional development and learning?

Yes, the company offers continued learning and professional development opportunities.

What kind of working environment can I expect?

You can expect a highly international working environment with flexible working hours and a hybrid work policy.

Will I need to manage the VP's calendar and meetings?

Yes, managing calendars, business trips, meetings, and communication is part of the role.

Is experience with financial performance and market trend analysis necessary?

Yes, the role involves tracking and analyzing financial performance and market trends to provide insights to senior management.

Are there any wellness benefits provided?

Yes, the company offers free access to the company gym and opportunities to join various sporting clubs.

Does the company provide food services?

Yes, the company provides a daily complimentary lunch at the office canteen and subsidized breakfast snacks.

Can I expect a competitive salary for this position?

Yes, the company offers a highly competitive salary and benefits package.

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Hyundai Motor Group

Where we come together as a team to create the future of mobility.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Hyundai Motor Group includes HYUNDAI, Kia, GENESIS and more affiliates in other industries such as construction, steel, finance etc. Hyundai Motor Group is a global corporation that has created a value chain based on automobiles, steel, and construction and includes logistics, finance, IT and service. With about 250,000 employees worldwide, the Group’s automobile brands include Hyundai Motor Co. and Kia Corp. Armed with creative thinking, cooperative communication and the will to take on all challenges, we are working to create a better future for all.