Logo of Huzzle

Administrative Assistant - Office Professional - Austin

  • Job
    Entry Level / Graduate
  • People, HR & Administration
  • Austin
  • Quick Apply

AI generated summary

  • You must have excellent organizational skills, strong written and verbal communication, and proficiency in Microsoft Office software for this administrative assistant position in Oakland.
  • You will be responsible for order entry, receiving and shipping garments, processing returns and alterations, managing phone calls and emails, completing bank deposits, and running errands as needed in the Oakland office of a clothing company.


  • Order Entry:
  • Entering Order Tickets, Customer Order Forms, and customer payments daily
  • Receiving & Shipping:
  • Unpacking received shipments daily
  • Prepping and steaming (if necessary) garments for delivery; placing on proper Sales Professionals rack
  • Processing returns, remakes and alterations
  • Prepares all clothing for delivery by sales professional
  • Picks up and delivers client items as needed
  • Alterations:
  • Entering all alteration instructions into the proprietary system
  • Delivering/picking up garments to/from outside (contract) tailors
  • Compiling Alteration Expense Summary for in-house tailors and sending to Accounting
  • Telephones/E-Mail/Mail:
  • Answering incoming phone calls and giving messages to Sales Professional
  • Checking store e-mail daily and giving all information to the proper person(s)
  • Bank Deposits/Errands:
  • Makes follow-up calls to factories, customers, and corporate office
  • Performing other duties as assigned.


What are the responsibilities of an Office Professional at the Tom James Company?

An Office Professional supports our sales team members, store leaders, and key organizational leaders to help fulfill our mission in the fashion industry.

Is this a full-time or part-time position in the Oakland office?

This is a part-time position in our Oakland, CA office for 16 hours per week.

What is the work schedule for the Office Professional position?

The work schedule for this position is 16 hours per week, the specific days and times will be determined based on the needs of the office.

What qualifications are required for the Office Professional position?

Qualifications may vary, but typically candidates should have strong organizational skills, attention to detail, excellent communication skills, and the ability to work effectively in a team environment.

What is the primary goal of the Office Professional role at the Tom James Company?

The primary goal of an Office Professional is to support the sales team members, store leaders, and key organizational leaders in fulfilling the company's mission to be a global leader in the fashion industry.

We Come to You with Fine Clothing

Retail & Consumer Goods
Founded Year

Mission & Purpose

Tom James is the world’s largest manufacturer and retailer of custom clothing and the engine behind some of the world’s most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—meaning we control the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality. Our service model is based on a simple mantra: “We come to you with fine clothing.” Our clients never wait in line, fight for parking, or covet a garment that doesn’t come in their size. Our clients never settle, because we leverage the support of Tom James’ vertically integrated resources, nearly unlimited fabric and styling choices, plus, the technology of the digital age to offer our clients the individualized wardrobe service they prefer. The efficiency and value of our business model allows us to span all price points, from $800, entry level fully custom suits to the most coveted, 100% handmade garments in the industry: Oxxford Clothes, based in Chicago, using Holland and Sherry cloth. The Tom James Company operates offices in 37 states, the United Kingdom, France, Holland, Germany, Australia & Canada. If you would like to learn more about our service and products, get in touch or visit our website at www.tomjames.com