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Administrative Assistant Sr to General Manager

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Lockheed Martin

6d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Pinellas Park

AI generated summary

  • You need 3 years of admin experience, advanced MS Office skills, email/calendar management, travel planning, strong communication, and event coordination abilities.
  • You will manage executive calendars, coordinate travel, prepare reports, handle communications, track expenses, and create presentations, all while navigating a fast-paced environment independently.

Requirements

  • Basic Qualifications:
  • Three (3) years administrative experience.
  • Advance experience in Microsoft Office Suite - Outlook, (specifically Outlook Calendar management), Microsoft Word, Excel, Power Point.
  • Experience in managing emails, calendars & schedules.
  • Experience interfacing with Customers.
  • Desired Skills:
  • Experience arranging travel and expense reports.
  • Experience with event planning.
  • Experience interfacing with government officials.
  • Demonstrated strong written and verbal communication skills.
  • Outstanding communication and interpersonal skills including the ability to interface with all levels of internal and external customers.
  • Experience in coordinating facilities issues including office moves, order office supplies, and manage conference rooms, set up of audio/visual systems and equipment.
  • Experience in facilitating the set-up of meetings which include coordinate, schedule and e-mail meeting notices, reserve conference rooms, arrange video conference, prepare meeting rooms, print and post charts, set up teleconferences, drive charts and/or assist with Teams meetings.

Responsibilities

  • Resolving priorities in a constantly changing, fast paced environment
  • Balancing workload priorities with short deadlines
  • Executive calendar management
  • Coordinate and secure domestic travel arrangements
  • Prepare and process expense reports
  • Coordinating and/or executing various communications to site's leadership team and/or employee population
  • Track and post department expenses and prepare weekly personnel and activity reports
  • Interview callers and make proper referrals
  • Receiving, referring, or answering mail
  • Create and update presentations - highly advanced in Microsoft Office applications such as Power Point, Word, and Excel strongly preferred
  • Collect signatures on several different internal documents/paperwork, track status and communicate post-meeting status to process owner
  • Work effectively with other executives' administrative assistants, business leads, conference room owners, video conference employees, contracts employees and meeting attendees
  • Must be able to work independently and use personal initiative to formalize processes and streamline operations

FAQs

What is the job title for this position?

The job title is Administrative Assistant Sr to General Manager.

Where will this position be based?

This position will be performed onsite at a designated Lockheed Martin facility.

What are the primary responsibilities of this role?

Responsibilities include executive calendar management, coordinating travel arrangements, preparing expense reports, managing communications to leadership, and creating presentations among others.

What qualifications are required for this position?

The basic qualifications include three years of administrative experience, advanced experience in Microsoft Office Suite, experience managing emails and calendars, and interfacing with customers.

Is any specific experience preferred for this role?

Yes, desired skills include experience with travel arrangements, expense reports, event planning, interfacing with government officials, and strong communication skills.

What work schedule can I expect for this position?

The schedule for this position is a 4x10 hour day, allowing for three days off per week.

Will I need any specific clearance for this job?

No specific clearance is required for this position.

What type of benefits does Lockheed Martin offer for employees?

Lockheed Martin offers paid time off benefits, alternate work schedules for flexibility, as well as various employment benefits generally available to their employees.

Can I apply for other career opportunities while applying for this position?

Yes, by applying to this job, you express interest in this position and may also be considered for other career opportunities that match similar skills and requirements.

What is the application window for this job?

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date for optimal consideration.

Lockheed Martin

We specialize in defense tech, connecting customers with integrated solutions to ensure they stay ahead of ready.

Technology
Industry
1-10
Employees
1912
Founded Year

Mission & Purpose

We connect customers with integrated solutions & predictive technologies to ensure they stay ahead of emerging threats. Headquartered in Bethesda, Maryland, Lockheed Martin is a global security and aerospace company principally engaged in the research, design, development, manufacture, integration and sustainment of advanced technology systems, products and services.

Culture & Values

  • Do What's Right

    Being worthy of our customers’ trust is our top priority. We adhere to the highest ethical standards, abide by the laws of every country in which we do business, and strive to be responsible corporate citizens.

  • Respect Others

    It takes experience from all types of backgrounds to define what’s next. We embrace diversity and respect each other, our customers, our partners, and the suppliers we interact with.

  • Perform With Excellence

    The missions our customers rely on us to carry out are every bit as important to us as they are to them, and we approach every challenge determined to succeed.

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