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Administrative Assistant (UAE National)

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Parsons

10d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Abu Dhabi
  • Quick Apply

AI generated summary

  • You need a Bachelor’s degree, 5 years of admin experience, strong communication skills, proficiency in MS Office, and a proactive, detail-oriented approach.
  • You will compile reports, verify data accuracy, manage communications, maintain service records, assist with budget prep, coordinate resources, and perform additional tasks as needed.

Requirements

  • Bachelor's degree or diploma in any major from a recognized university
  • Minimum 5 years experience in Office Administration and business support, ideally with some supervisory experience.
  • Excellent written and verbal communication, organizational, and interpersonal skills.
  • Strong command of business English and general office practices.
  • Proficient in keyboarding and skilled in MS Windows, word processing, spreadsheet, and database software.
  • Proactive, detail-oriented, and adaptable, with a friendly demeanor that fosters effective communication and collaboration.

Responsibilities

  • Compile and analyze data to create reports for internal and external stakeholders; develop or update reports as needed.
  • Verify data accuracy, including matching supplier invoices, and distribute reports as instructed.
  • Draft correspondence and routine reports independently.
  • Manage phone communications, relay messages, and handle incoming mail.
  • Maintain equipment service records and initiate service requests.
  • Assist in preparing the unit’s overhead budget and related reports, including preliminary reconciliations.
  • Coordinate physical space requirements and request IT resources, updating the Corporate Directory as necessary.
  • Generate occupancy and staffing reports as directed.
  • Perform additional duties as assigned.

FAQs

What is the job title for this position?

The job title is Administrative Assistant (UAE National).

Where is the job location?

The job location is in Abu Dhabi.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include leading a team of Document Controllers, compiling and analyzing data for reports, verifying data accuracy, managing communications, maintaining equipment service records, assisting in budget preparation, coordinating physical space requirements, and generating reports.

What level of experience is required for this position?

A minimum of 5 years of experience in Office Administration and business support is required, ideally with some supervisory experience.

What educational qualifications are necessary for this role?

A Bachelor's degree or diploma in any major from a recognized university is required.

Are there any specific skills required for this role?

Yes, required skills include excellent written and verbal communication, organizational and interpersonal skills, strong command of business English, proficiency in Microsoft Windows and office software, and a proactive, detail-oriented approach.

Is there a minimum clearance required to start this position?

No, there is no minimum clearance required to start this position.

Does Parsons promote diversity in the workplace?

Yes, Parsons is an equal opportunity employer committed to diversity in the workplace.

What kind of work environment can I expect?

You can expect a collaborative and supportive work environment that values effective communication and teamwork.

Will I have opportunities for professional development in this role?

While the job description does not specify, Parsons typically encourages professional development and growth within the company.

Parsons

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance. Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future. #WeAreParsons