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Administrative Associate - Level I - Law (LAW.ADMINISTRATIVE ASSOCIATE - LEVEL I - LAW)

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Cummins Inc.

13d ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Legal
    People, HR & Administration
  • Pune

AI generated summary

  • You need strong communication, analytical skills, and experience with Ariba, Oracle R12. Must handle LOA/POA preparation and vendor payment processing effectively.
  • You will support legal activities, manage finances, track invoices, coordinate meetings, maintain schedules, process vendor payments, handle correspondence, and perform various administrative tasks.

Requirements

  • Should support Legal & Administrative activities of Legal Department.
  • Should possess strong communication, team building, and quantitative, analytical, systems, managerial and technological capabilities.
  • Hands on experience or basic exposure to Ariba, Oracle R12, Travel Database and all systems related to day to day work.
  • Developing and delivering multi-mode communications that convey a clear understanding of the needs of different audiences and Stakeholders.
  • The position would have to prepare LOA/POA and execute it end to end.
  • The position has to process the payment of the vendor, connect with them and inform the vendor about payment status.

Responsibilities

  • Should support Legal & Administrative activities of Legal Department.
  • Should possess strong communication, team building, and quantitative, analytical, systems, managerial and technological capabilities.
  • Assisting in the implementation of legal department strategic initiatives, managing the non-legal activities within the legal department, such as financial analysis and reporting, planning and budgeting, oversight of the financial accounting system and internal controls, outside service management, and intra-company facilitation.
  • Works with defined legal processes and legal team to initiate Vendor Registration, raise PRs, POs, prepare GRR, raise NFA’s for all entities of Cummins.
  • Initiate payments relating to board meeting, AGM and Directors.
  • Tracking of the invoice raised and maintaining payment data to external vendors - BU wise/all entities, generating reports.
  • Managing and maintaining LOA/POA with the help of team.
  • Answers telephones, screens calls and takes messages so callers/visitors are dealt with promptly, courteously and accurately.
  • Transcribes, types, formats and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.
  • Coordinates internal and external meetings. This may include scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.
  • Manages the appointments and schedules of staff in the unit.
  • Uses office equipment such as photocopiers, faxes and printers.
  • Performs other administrative tasks according to established guidelines and procedures so these activities are completed accurately and on time.
  • Activities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory.
  • The position would have to prepare LOA/POA and execute it end to end.
  • The position has to process the payment of the vendor, connect with them and inform the vendor about payment status.

FAQs

What is the main responsibility of the Administrative Associate - Level I - Law?

The main responsibility is to support legal and administrative activities of the Legal Department, including financial analysis, reporting, vendor registration, and managing non-legal activities.

What qualifications are required for this position?

A graduate degree is required for this position, along with hands-on experience or basic exposure to Ariba, Oracle R12, and other systems related to day-to-day work.

What are some key competencies needed for this role?

Key competencies include valuing differences, being action-oriented, effective communication, customer focus, ensuring accountability, planning and aligning, as well as skills in data analytics and visualization.

Will the Administrative Associate deal with vendor payments?

Yes, the position involves processing payments to vendors, connecting with them, and informing them about payment status.

What software skills are essential for this job?

Proficiency in word processing, graphics, and spreadsheet software is essential, along with experience using office equipment such as photocopiers, faxes, and printers.

Is travel required for this position?

The role may require making travel arrangements for attendees of internal and external meetings but does not specifically state that travel is required for the position itself.

How does this role support strategic initiatives in the Legal Department?

The Administrative Associate assists in implementing legal department strategic initiatives and managing non-legal activities such as planning, budgeting, and oversight of financial accounting.

What type of work environment is expected for this position?

The position is categorized as a hybrid role, indicating a combination of both office-based and remote work.

Is prior legal experience necessary for this role?

While prior legal experience is not explicitly stated as a requirement, familiarity with legal processes and documentation would be beneficial.

What kind of communication skills are important for this role?

Strong communication skills are essential for developing and delivering multi-mode communications that meet the needs of different audiences and stakeholders.

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Cummins Inc.

Automotive
Industry
10,001+
Employees
1919
Founded Year

Mission & Purpose

At Cummins, we empower everyone to grow their careers through meaningful work, building inclusive and equitable teams, coaching, development and opportunities to make a difference. Across our entire organization, you'll find engineers, developers, and technicians who are innovating, designing, testing, and building. You'll also find accountants, marketers, as well as manufacturing, quality and supply chain specialists who are working with technology that's just as innovative and advanced. From your first day at Cummins, we’re focused on understanding your talents, current skills and future goals – and creating a plan to get you there. Your journey begins with planning your development and connecting to diverse experiences designed to spur innovation. From our internships to our senior leadership roles, we attract, hire and reward the best and brightest from around the world and look to them for new ideas and fresh perspectives.