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Administrative Business Partner (EMEA Legal & Compliance)

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BlackRock

22d ago

  • Job
    Full-time
    Mid Level
  • Legal
  • London

AI generated summary

  • You must have 3+ years admin experience in legal/compliance, excellent organisational and communication skills, proactiveness, discretion, tech proficiency, attention to detail, problem-solving skills, and an energetic attitude.
  • You will manage diaries, coordinate meetings, handle legal documentation, assist with travel arrangements, organize files, support projects, manage budgets, and act as a point of contact for legal billing and regulatory matters in EMEA.

Requirements

  • Minimum three years of experience as an administrative professional or similar role, preferably within a legal or compliance setting.
  • Excellent organisational skills, with the ability to manage multiple tasks and priorities effectively.
  • Strong written and communication skills, with the ability to liaise effectively with internal and external stakeholders.
  • Proactive and self-motivated, with the ability to work independently and take initiative.
  • Ability to proactively anticipate needs and make sound decisions with minimal direction.
  • Absolute discretion and appropriate handling of sensitive information.
  • Advanced proficiency in Microsoft Office suite and familiarity of legal document management software.
  • Attention to detail and problem-solving skills.
  • English fluent or native speaker.
  • Energy, enthusiasm and a “can do” attitude are essential.

Responsibilities

  • Efficiently manage complex diaries across multiple time zones, maintaining a clean and effective schedule, and ensuring all appointments and meetings are properly scheduled and coordinated.
  • Maintain team-work rotas and matter logs, assist with producing board reports, meeting materials, proactively collect/organize agendas for team meetings, assist with onboarding new hires and contractors, and maintain team holiday and absence schedules.
  • Assist in the preparation and organization of confidential legal documentation and correspondence.
  • Anticipate the needs of the team and ensure that all tasks are completed efficiently and effectively.
  • Coordinate travel arrangements, including visas, flights, hotels, and transportation, and ensure that all travel expenses are processed promptly using Concur.
  • Maintain and organize digital and physical files for easy access and retrieval
  • Support departmental projects and initiatives as directed and assist in the management of departmental budgets and expenses.
  • Support the legal billing processes using Counsel Link and act as the primary point of contact between the team, internal departments and external parties.
  • Serve as the Organisation Contact for the Solicitors Regulatory Authority and manage the bulk renewal of Practising Certificates for the department’s solicitors qualified in England & Wales.

FAQs

What are the key responsibilities of an Administrative Business Partner supporting the EMEA Legal & Compliance teams at BlackRock?

The key responsibilities include managing complex diaries across multiple time zones, maintaining team-work rotas and matter logs, assisting with board reports and meeting materials, preparing confidential legal documentation, coordinating travel arrangements, maintaining digital and physical files, supporting departmental projects and initiatives, managing legal billing processes, and serving as the Organisation Contact for the Solicitors Regulatory Authority.

What qualifications and experience are required for this role?

Candidates should have a minimum of three years of experience as an administrative professional, preferably within a legal or compliance setting. Strong organizational skills, written and communication skills, proactive and self-motivated attitude, ability to anticipate needs, discretion, proficiency in Microsoft Office suite, attention to detail, and fluency in English are essential for this role.

What benefits are offered to employees in this role?

BlackRock offers a wide range of employee benefits, including retirement investment options, education reimbursement, resources for physical and emotional well-being, family support programs, and Flexible Time Off (FTO) to help employees relax, recharge, and take care of their loved ones.

Global investment manager. Technology provider. Helping more and more people experience financial well-being.

Finance
Industry
10,001+
Employees
1988
Founded Year

Mission & Purpose

BlackRock is a global asset manager and technology provider. Our purpose is to help more and more people experience financial well-being. We help millions of people invest to build savings that serve them throughout their lives. We make investing easier and more affordable. We advance sustainable investing because our conviction is it delivers better outcomes for investors. We contribute to a more resilient economy that benefits more people. Together with our clients, we’re contributing to a more equitable and resilient world – today and for generations to come. That’s why, we’re asking bigger questions – of ourselves, our industry, and the world at large. Questions that challenge convention and give rise to new thinking. Because the bigger questions we ask, the bigger actions we can take. Follow us for global insights shaping the economy, innovative thinking around the path to net zero and more information on culture and careers at BlackRock.

Benefits

  • Financial Well-being

    We help more and more people experience financial well-being – which applies as much to you as it does to our clients. At BlackRock, you’ll have access to our competitive retirement plan as well as financial coaching and educational resources to help you build a sound financial future.

  • Healthcare

    We provide a great selection of benefits and programs to help you manage health care costs, live a healthy lifestyle and find the right care, whenever you need it.

  • Physical well-being

    We know that physical well-being is an important component of maintaining your overall health – both now and in the future. Our comprehensive physical well-being benefits help you stay active, eat better and feel energized.

  • Life management

    We know managing life, work and everything in between can be difficult. So, whether you need a little R&R or time to tend to other matters, Flexible Time Off allows you to take time away from work, stress free, to focus on moments that are important to you.

  • Emotional well-being

    We understand emotional resilience is key to helping you thrive – in your life and at work. Whether you’re looking for ways to handle life’s many challenges, reduce your stress or boost your happiness by volunteering your time in service to others, our resources can help you navigate all kinds of situations.

  • Professional well-being

    Focus on your strengths and build the​ expertise you need to further your career. Our BlackRock Academies, structured training by​ program and employee networks, provide resources for​ meaningful networking, skill building and professional as​ well as personal growth.

  • Pay for Performance

    Our pay for performance approach means your total compensation reflects individual, business and company performance. For our full-time employees, total compensation includes a base salary plus an annual discretionary bonus.