Logo of Huzzle

Home

Matches

Explore

Manage

Administrative Manager II | Community Medicine-Care Coord Downtown | Day

image

UF Health

9d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Jacksonville

AI generated summary

  • You need 3 years of administrative support in a medical setting and 1 year of supervisory or executive assistant experience. A high school diploma is required; an associate degree is preferred.
  • You will supervise staff, assist in recruitment, manage payroll and expenses, coordinate meetings, maintain personnel files, and enhance department operations through policy development.

Requirements

  • Experience Requirements:
  • 3 years - Administrative support experience, in a medical office or medical related facility - required
  • 1 year - Supervisory experience and/ or Executive Assistant experience - required
  • Education:
  • High School Diploma - required
  • Associates degree- Business or related field - preferred
  • Supervises:
  • 1-2 - Senior Medical Secretary
  • 1-2 - Administrative Assistant

Responsibilities

  • May supervise clerical and administrative personnel by communicating job expectations, assigning tasks, appraising job results, and performing employee corrective actions.
  • Assists Chair/Director in any administrative tasks assigned.
  • Provides input for administrative staff recruiting, selecting, orienting, and training employees.
  • Prepares and processes physician recruitment related activities for searches, staff appointments, credentials, promotion and tenure, immigration requirements for candidates, in accordance with Compliance and Administrative Affairs offices.
  • In collaboration with Director, initiates and coordinates goals and deadlines. Creates reports and communicates data metrics. Assists with projects as well as developing and implementing policies and procedures to improve administrative operations and function of the department.
  • Maintain and process department payroll, maintains/updates personnel files for faculty, monitors calendars, coordinates/schedules meetings.
  • Ensures travel reimbursement/expenses for faculty are submitted in a timely fashion; reconcile and submit monthly expense reports as needed.
  • Types correspondence, schedules appointments, and sets interview itineraries for faculty and staff, and assists with setting of monthly faculty meeting agenda.
  • Orders supplies and equipment for the department staff and faculty.
  • May approve leave requests for staff.
  • Additional duties as assigned may vary.

FAQs

What are the primary responsibilities of the Administrative Manager II?

The primary responsibilities include performing diversified administrative tasks, supporting senior leadership and faculty, supervising clerical and administrative personnel, assisting with physician recruitment activities, maintaining payroll, scheduling meetings, and managing travel reimbursements.

What type of experience is required for this position?

The position requires 3 years of administrative support experience in a medical office or medical-related facility, and 1 year of supervisory or Executive Assistant experience.

What educational qualifications are necessary for the role?

A High School Diploma is required; an Associate's degree in Business or a related field is preferred.

Will the Administrative Manager II supervise any staff?

Yes, this position supervises 1-2 Senior Medical Secretaries and 1-2 Administrative Assistants.

What are the typical work hours for this position?

The position typically follows a standard daytime schedule.

Are there any additional duties expected in this role?

Yes, additional duties may vary and will be assigned as needed.

Is travel required for this position?

Travel may be required for coordinating activities and supporting faculty, but specific travel requirements would be outlined based on job responsibilities.

How does the role contribute to the department's operations?

The role contributes by developing and implementing policies and procedures to improve administrative operations, coordinating goals and deadlines, and preparing reports and data metrics.

Is training provided for new employees in this role?

Yes, the Administrative Manager II is involved in the recruitment, selection, orientation, and training of new administrative staff.

Can the Administrative Manager II approve leave requests for staff?

Yes, the Administrative Manager II can approve leave requests for staff.

UF Health

Science & Healthcare
Industry
10,001+
Employees
1958
Founded Year

Mission & Purpose

University of Florida Health is a world-class academic health center in Florida, encompassing hospitals, physician practices, colleges, centers, institutes, programs and services across northeast and north-central Florida.