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Administrative Officer- Information Technology Department- Dubai

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Zayed University

16d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Dubai

AI generated summary

  • You must have a Bachelor’s degree, 2 years in an admin role (preferably in IT), experience in personnel record keeping, be bilingual (English/Arabic), and proficient in MS Office and databases.
  • You will manage schedules, maintain IT inventories, coordinate meetings and training, handle communications, and support departmental operations while ensuring professionalism and effective organization.

Requirements

  • Must possess a Bachelor’s degree from an accredited institution and 2 years’ experience working in an administrative role, preferably with senior management or in an IT department. Experience with Personnel record keeping and/or inventory management is a must.
  • Extensive experience with Microsoft Office, databases and researching through the Internet is essential.
  • The incumbent must be Bilingual (English/Arabic).

Responsibilities

  • Handles Director’s daily schedule and diary.
  • Designs and maintains spreadsheets for checkout system of audio/visual equipment such are digital and video cameras, projectors, VCRs and audio recorders.
  • Creates and updates University personnel directory published on the Intranet.
  • Maintains IT Inventory and related records.
  • Maintains IT purchased equipment and purchase transactions.
  • Schedules visual/audio rooms booking.
  • Collaborates with vendors and the University Finance and Contracts/Procurement departments on IT quote requests, purchase orders and payments.
  • Coordinates external and internal training courses for IT staff.
  • Actively supports the coordination of the in-house technical training programs.
  • Prepares formats and produces documents, materials, reports, meeting agendas and minutes and correspondence as required.
  • Organizes and schedules meetings and appointments, coordinates catering and notifies attendees of location and timing. Produces and distributes meeting agendas and minutes as required.
  • Receives incoming calls and visitors, replies to inquiries and responds to requests.
  • Collects and distributes mail. Screens incoming mail, delivers outgoing mail and liaises with courier companies for collection. Arranges for IT staff transportation and travel.
  • Independently designs databases or spreadsheets to track divisional information, activities or projects and trains other administrative staff on the use of these files.
  • Provides document translation as required.
  • Maintains personnel records of all staff within the department.
  • Handles visiting consultants with logistical requests.
  • Develops and implements training programs and workshops aligned to the University strategic plan and vision.
  • Accountable for the smooth running of the department, which includes all administrative responsibilities and tasks.
  • May independently communicate with vendors and make decisions for small purchases in accordance with University rules of purchasing.
  • Has to maintain a professional image with both internal and external clients.
  • Deals with different internal clients from different levels and departments.
  • Communicates with the University Finance & Purchasing departments and with vendors.
  • Communicates with other departments for their IT requirements.
  • Interacts with staff, faculty and students on regular basis.
  • Occasional contact with Deans, Directors, and Supervisors.

FAQs

What is the primary responsibility of the Administrative Officer in the IT Department?

The primary responsibility of the Administrative Officer is to provide administrative support to the Information Technology Department and specific IT services to students, staff, and faculty.

What qualifications are required for this position?

A Bachelor’s degree from an accredited institution and at least 2 years of experience in an administrative role, preferably with senior management or in an IT department, is required.

Is experience with personnel record keeping necessary for this role?

Yes, experience with personnel record keeping and/or inventory management is a must for this position.

Are bilingual skills necessary for this job?

Yes, the incumbent must be bilingual in English and Arabic.

What software skills are essential for this role?

Extensive experience with Microsoft Office, databases, and researching through the Internet is essential.

What type of benefits does the University offer for this position?

The University offers a highly attractive benefits package including competitive salaries free of tax in the U.A.E., housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children, and healthcare for the employee and sponsored family members.

How should I apply for this position?

To apply, please visit www.zu.ac.ae, click on ‘Employment’ to access the recruitment website, complete the online application form, and attach a cover letter, a current CV, and the names and contact details of three professional references.

Will I be contacted if I am not selected for an interview?

While the University appreciates all applications, only candidates selected for an interview will be contacted.

Zayed University

Create | Innovate | Empower

Education
Industry
501-1000
Employees
1998
Founded Year

Mission & Purpose

Zayed University is a national and regional leader of educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation, the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution is the modern embodiment of the Founding Father’s ambitions for higher education in the United Arab Emirates. Today, Zayed University is notable for encompassing two modern campuses in both Abu Dhabi and Dubai that welcome national and international students from within the UAE, the wider Gulf region and across the globe. Zayed University is accredited by the Commission for Academic Accreditation (CAA)—the internal quality assurance and accreditation body of the UAE—and internationally by the Middle States Commission on Higher Education (USA), one of six regional accreditation bodies in the USA which assures internationally recognized programs from a quality-assured university.