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Administrative Services Manager II

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Pima County

2mo ago

  • Job
    Full-time
    Mid, Senior & Expert Level
  • Business, Operations & Strategy
    Facilities Management
  • Tucson

AI generated summary

  • You need a bachelor's degree with three years of supervisory experience or five years of relevant professional experience. Must have 10+ years in management, accounts payable, and warehouse management.
  • You will manage administrative functions, oversee staff, coordinate services, handle budgeting, develop policies, and ensure compliance with regulations while improving efficiency and reporting.

Requirements

  • (1) A bachelor's degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field and three years of supervisory experience in public or business administration or in one of the identified fields. (Relevant experience and/or education from an accredited college or university may be substituted.) OR (2) Five years of professional level experience in any of the identified fields that includes at least three years of supervisory or managerial experience. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Minimum ten (10) years experience managing, training, and mentoring staff. Minimum ten (10) years experience with accounts payable and travel reimbursements. Experience with warehouse management. Experience with Microsoft Excel, Word, Outlook, and Teams. Experience with Workday. Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

Responsibilities

  • Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;
  • Manages, administers and coordinates internal services or support functions for a department or specific functional unit;
  • Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;
  • Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;
  • Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;
  • Develops and implements new procedures for both short and long term plans to improve efficiency, productivity and operating economy of areas of assignment;
  • Provides input to and assists in the development and design of automated information systems;
  • Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;
  • Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records;
  • Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;
  • Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;
  • Reviews work of staff to ensure accuracy of documents and adherence to policy;
  • Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals;
  • Administers internal personnel activities in coordination with the centralized Human Resources Department;
  • Monitors day-to-day financial matters such as sources of funding, contract renewals, payroll, purchases and petty cash funds;
  • Administers internal procedures for conducting competitive hiring and promotion;
  • Develops, monitors, revises and administers all or part of the department or assigned unit budget and maintains budgetary records;
  • Conducts research, data-gathering and reporting of special projects related to area of assignment.

FAQs

What is the salary range for the Administrative Services Manager II position?

The hiring range is $66,536 - $79,843 annually, with a full range of $66,536 - $93,150 annually.

What are the main areas of responsibility for this position?

The responsibilities include managing administrative or support operations such as budget, finance, purchasing, warehouse management, personnel, training, and safety.

What are the minimum qualifications required to apply for this position?

Applicants must have a bachelor's degree in public or business administration/management or a related field and three years of supervisory experience, or five years of professional-level experience that includes at least three years of supervisory or managerial experience.

Is experience with specific software required for the position?

Yes, experience with Microsoft Excel, Word, Outlook, Teams, and Workday is preferred.

Are there any preferred qualifications for candidates applying for this role?

Preferred qualifications include a minimum of ten years of experience managing, training, and mentoring staff, experience with accounts payable and travel reimbursements, and warehouse management experience.

Is a valid driver’s license required for this position?

Yes, a valid driver’s license is required at the time of application and appointment.

Will an interview be part of the selection process?

Yes, candidates meeting the minimum qualifications will be interviewed and selected from a referral list provided by Human Resources.

Are candidates subject to background checks?

Yes, any offer of employment is contingent upon a review of the candidate's driving record to determine suitability for operating county vehicles.

What type of training will be provided for the successful candidate?

The successful candidate will oversee and coordinate the development and administration of training programs for staff.

What is the organization’s stance on equal opportunity employment?

Pima County Government is committed to an inclusive and diverse workforce and does not discriminate based on race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

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Pima County

Accountable. Respectful. Ethical. We A.R.E. Pima County!

Government
Industry
5001-10,000
Employees
1864
Founded Year

Mission & Purpose

With a population of over 1 million people, Pima County is the second-biggest county (by population) in Arizona. It’s home to Tucson, the second-largest city in Arizona after Phoenix. Situated in the heart of the Sonoran Desert, Pima County is known for much more than its spectacular saguaros and stunning sunsets. A day trip can take you from the desert floor to the mountains of the Coronado National Forest to the top of Mt. Lemmon, the southernmost ski destination in the United States. The county's economy is driven by a mix of industries, including government, education, healthcare, and technology. The University of Arizona, located in Tucson, is the largest employer in the county, boasting world-class researchers, top-ranked academic programs, and NCAA-championship caliber athletic teams. Pima County has a rich cultural history, with evidence of human habitation in the area dating back thousands of years. It’s home to the Tohono O'odham Nation and the Pascua Yaqui Tribe. In addition, 40 percent of the County’s population is of Hispanic/Latino origin. Tourism is also an important industry in Pima County, with attractions such as the Saguaro National Park, the Arizona-Sonora Desert Museum, and the Pima Air & Space Museum drawing millions of visitors each year. Other urban areas include Oro Valley, Marana, Sahuarita, Green Valley, Ajo, and South Tucson.