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Administrative Specialist | Cancer Resource Center | Days

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UF Health

1mo ago

  • Job
    Full-time
    Entry Level
  • Gainesville

AI generated summary

  • You should possess strong administrative skills, excellent communication abilities, and experience in a healthcare or support setting, with a focus on cancer resources.
  • You will support daily operations, manage administrative tasks, assist patients, maintain records, coordinate resources, and ensure smooth communication within the Cancer Resource Center.

Requirements

  • Minimum Education and Requirements: Associate's degree (or commensurate professional experience) and a minimum of 2 years of professional experience in an administrative or operational support staff role.
  • Demonstrates positive and effective communication and excellent writing skills.
  • Ability to work effectively in a team environment and to work independently to accomplish assigned roles and tasks.
  • Proficiency in relevant computer applications and across multiple social media platforms.
  • Motor Vehicle Operator Designation:: Employees in this position: Will not operate vehicles for an assigned business purpose
  • Licensure/Certification/Registration:: None

Responsibilities

  • - Responsible for office operations and administrative support of the Arts in Medicine program including answering phone calls and responding to visitor's questions.
  • - Serves as frontline associate providing communications and assistance for Criser Cancer Resources Center (CCRC) internal and external visitors.
  • - Provide administrative support for team members including fiscal support and invoicing with the Associate Director of Operations, oversight of onboarding checklist of incoming artists, volunteers, and students with the Associate Director of Programs, assisting coordinators with assessment and daily management of census database, patient referrals, and other program needs.
  • - Schedules appointments related to program operations and maintains program and staff calendars.
  • - Provide operational support of the Arts in Medicine programs including inventory management such as managing technology inventory, supply ordering and distribution, and daily monitoring of patient referrals and program needs.
  • - Provide general program assistance and support for Shands Arts in Medicine administrative staff.
  • - Provide program communication in the form of e-mail, letters, reports and invoices.
  • - Create and maintain filing systems.
  • - Manage account information and bookkeeping.
  • - Responsible for maintaining an inclusive work environment that is free from discrimination and harassment.
  • - Performs administrative responsibilities adjacent to the Communications and Grant Writing Specialist as assigned by the Associate Director of Operations and Associate Director of Programs.

FAQs

What are the working hours for this position?

The position is full-time, Monday to Friday, from 8:30 am to 5:00 pm.

What are the main responsibilities of the Administrative Specialist?

The Administrative Specialist is responsible for office operations, providing administrative support for the Arts in Medicine program, answering phone calls, responding to visitor inquiries, scheduling appointments, managing inventory, and assisting with various program needs.

Is there a minimum educational requirement for this role?

Yes, the minimum educational requirement is an Associate's degree or equivalent professional experience, along with at least 2 years in an administrative or operational support role.

Are there specific skills required for this position?

Yes, candidates should demonstrate positive and effective communication, excellent writing skills, the ability to work effectively in a team, and proficiency in relevant computer applications and social media platforms.

Will the Administrative Specialist be required to drive for work purposes?

No, employees in this position will not operate vehicles for an assigned business purpose.

Is there a focus on maintaining a particular work environment?

Yes, the role is responsible for maintaining an inclusive work environment that is free from discrimination and harassment.

Does this job require any specific certifications or licensure?

No, there are no licensure, certification, or registration requirements for this position.

What kind of support will the Administrative Specialist provide to team members?

The Administrative Specialist will provide fiscal support, assist with onboarding processes, manage census databases, and offer general program assistance as needed.

Will there be opportunities for career progression in this role?

The job description does not specify career progression; however, experience gained in this role may provide opportunities for advancement within the organization.

How will program communication be handled in this position?

Program communication will be managed in the form of e-mails, letters, reports, and invoices as part of the Administrative Specialist's responsibilities.

UF Health

Science & Healthcare
Industry
10,001+
Employees
1958
Founded Year

Mission & Purpose

University of Florida Health is a world-class academic health center in Florida, encompassing hospitals, physician practices, colleges, centers, institutes, programs and services across northeast and north-central Florida.