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Administrative Support II (Full-Time, Limited Term)

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University of Lethbridge

17d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Lethbridge

AI generated summary

  • You need a two-year Office Administration diploma, three years of related experience, excellent MS Office skills, strong communication, organizational abilities, and a customer-oriented mindset.
  • You will provide customer service, coordinate schedules and meetings, manage documents, and plan events for the Major Capital Projects team and various stakeholders.

Requirements

  • A two-year Office Administration or comparable diploma, and a minimum of three years related work experience, or an equivalent combination of education and experience.
  • Proven administrative abilities with excellent communication, organizational, record-keeping, filing, and telephone skills.
  • Demonstrated ability to work in a fast-paced environment, dealing with interruptions and overlapping deadlines.
  • Ability to exercise independent judgment while maintaining effective working relationships within the University community.
  • Preference will be given to candidates who have:
  • Familiarity with University of Lethbridge programs and systems;
  • Experience in an administrative role in a project-based, architectural, engineering, or construction-related environment.
  • Outgoing and positive attitude with an enthusiastic approach toward stakeholder service;
  • Exceptional proficiency in MS Office suite, particularly Excel, Word, SharePoint, OneNote, and PowerPoint;
  • Outstanding organizational skills with keen attention to detail;
  • Excellent verbal and written communication abilities;
  • Proven experience in document management and filing systems;
  • Ability to prioritize tasks and manage multiple projects simultaneously;
  • Strong interpersonal skills and a customer-oriented mindset;
  • Experience in event planning and coordination;
  • Ability to work independently and as part of a team;
  • Adaptability and resourcefulness to handle changing project needs;
  • Initiative and ability to anticipate needs;
  • Collaborative mindset to work effectively with diverse teams;
  • Discretion in handling sensitive information;
  • Willingness to engage in continuous learning and professional development;
  • The ideal candidate should possess a combination of these technical skills, organizational abilities, and soft skills to effectively support the management of complex, large-scale projects.

Responsibilities

  • Providing exceptional customer service as the first point of contact for stakeholders and the community
  • Coordinating complex schedules and arranging meetings for the Major Capital Projects team, multiple committees, design teams, contractors, and internal staff
  • Managing document flow and maintaining impeccable organizational systems
  • Planning and executing high-profile events and meetings

FAQs

What is the job title for this position?

The job title is Administrative Support II (Full-Time, Limited Term).

What department will the Administrative Support II work in?

The Administrative Support II will work in the newly formed Major Capital Projects department.

What are the main responsibilities of this position?

The main responsibilities include providing exceptional customer service, coordinating complex schedules, managing document flow, and planning high-profile events and meetings.

What qualifications are required for this position?

Candidates need a two-year Office Administration or comparable diploma and a minimum of three years related work experience or an equivalent combination of education and experience.

What skills are preferred for this role?

Preference will be given to candidates familiar with University of Lethbridge programs and systems, and those with experience in an administrative role within a project-based, architectural, engineering, or construction-related environment.

Where is the job located?

The position is located on the Lethbridge campus.

What is the salary range for this position?

The starting salary range is $3,741.00 - $4,163.00 monthly and the full salary range is $3,741.00 - $4,584.00 monthly at 1.0 FTE.

Is there an opportunity for professional development in this role?

Yes, there is a willingness to engage in continuous learning and professional development as part of this role.

What skills should the ideal candidate possess?

The ideal candidate should have organizational skills, communication abilities, document management experience, event planning experience, and the ability to prioritize tasks while working independently and as part of a team.

How does this position impact the university and community?

This role offers a unique opportunity to support transformative projects that will shape the future of the university and the community, contributing to its long-term impact.

University of Lethbridge

Founded in 1967, ULethbridge is one of Canada's top ranked universities and leading research institutions.

Education
Industry
1001-5000
Employees
1967
Founded Year

Mission & Purpose

The University of Lethbridge is one of Canada's most influential academic and research universities. We provide our undergraduate and graduate students an unparalleled university experience. Visit us at ulethbridge.ca.