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Administrative Support VI

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Alberta Health Services

8d ago

Applications are closed

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Education & Teaching
  • Calgary

Requirements

  • Completion of post-secondary education (e.g. diploma in business or office administration, specialized external certification).
  • At least One year experience in a Residency Program.
  • Three years administrative experience in a teaching hospital/multidisciplinary medical or educational institution.
  • Knowledge and understanding of the PARA Collective Agreement, Post Graduate Medical Education Policies, Guidelines and Principles; University of Calgary Rural Physician Program.
  • Experience with University systems including One45, WebeV, Peoplesoft, Eprocurement, CARMS Webstation, T-Res, eFin, non-employee expense module etc.
  • Excellent knowledge of Microsoft Office Word, Power Point, Excel, Visio, Access data base, calendar and e-mail.
  • Medical Transcription/Keyboarding skills (type approximately 65 wpm).
  • Excellent attention to details.
  • Ability to attend to detailed tasks with frequent interruptions.
  • Excellent organization and time management skills required.
  • Excellent communication and interpersonal skills required.
  • Experience dealing with a variety of personality types in a highly professional manner.
  • Ability to effectively communicate in English.

Responsibilities

  • The Program Administrator is responsible for all aspects of the operational administration of the Post Graduate Medical Education Program. This position has administrative responsibility for residents in all PGY program levels of the program. The incumbent coordinates all planning, policies and human resources support services for the program. The incumbent is responsible for building the visibility of all clinical learners within the Department and ensures that their needs are being met and is instrumental in guiding the administrative support for the educational programs within the Department, following the policies and procedures of the Royal College of Physicians and Surgeons of Canada (RCPSC), College of Family Physicians of Canada (CFPC), the University, the Region and the Department and/or Division. This position may be the first point of contact to the Department, Division or specific physician, and serves as a liaison between executives, visitors and managers as required. This position requires extensive communication with individuals throughout Canada, USA and many other nations. The incumbent must demonstrate a complete understanding of the education program and its curriculum and must have the ability to act independently and exercise judgement in the execution of confidential duties. The program must be administered in accordance with the University of Calgary’s mandate and within the parameters of the Professional Association of Residents of Alberta (PARA) Agreement. The program is jointly supported by the University of Calgary and Alberta Health Services - Calgary Zone.

FAQs

What is the job title for this position?

The job title is Administrative Support VI.

What are the primary responsibilities of the Program Administrator?

The Program Administrator is responsible for coordinating all aspects of the operational administration of the Post Graduate Medical Education Program, including planning, policies, and human resources support services.

Where is the primary location for this position?

The primary location is Foothills Medical Centre.

What are the hours per shift for this position?

The hours per shift are 7.75.

What is the FTE (Full-Time Equivalent) for this position?

The FTE for this position is 0.51.

What qualifications are required for this position?

Required qualifications include completion of post-secondary education (e.g., diploma in business or office administration) and at least one year of experience in a Residency Program along with three years of administrative experience in a teaching hospital or multidisciplinary medical/educational institution.

Is there a specific knowledge required for this position?

Yes, knowledge and understanding of the PARA Collective Agreement, Post Graduate Medical Education Policies, Guidelines and Principles, and experience with various university systems is required.

What are the minimum and maximum salary ranges for this position?

The minimum salary is $30.99, and the maximum salary is $37.70.

Are there any preferred qualifications for this position?

Preferred qualifications include excellent attention to detail, organization and time management skills, and strong communication and interpersonal skills.

How many shifts are expected per cycle?

Five shifts are expected per cycle.

What are the scheduled days off for this position?

The scheduled days off are Saturday and Sunday.

Alberta Health Services

Healthy Albertans. Healthy Communities. Together.

Science & Healthcare
Industry
10,001+
Employees
2008
Founded Year

Mission & Purpose

Make a difference as part of a team dedicated to providing health care and promoting wellness to over 4.1 million Albertans every day. Alberta Health Services needs skilled and dedicated professionals, support staff and physicians to provide an accessible, sustainable, and high-quality health care system that puts the needs of the patients and their families first. With programs and services at over 650 locations across the province, you are sure to find the setting that fits your lifestyle. You will be empowered to co-create a healthy work environment and lend your expertise in a way that makes a difference – whether you working in one of our hospitals, clinics, continuing care facilities, mental health facilities, community health sites or in our corporate office. You’ll also enjoy competitive compensation packages that include benefits like health, dental, vision, disability and lifestyle considerations. There’s no shortage of reasons to join our team! Visit www.ahs.ca to find out more about our career opportunities.