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Administrator

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ABB

9d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dubai

AI generated summary

  • You need a degree, 5+ years in events, sales operations, and admin, excellent communication skills, fluency in English, and UAE local experience; Arabic is a plus.
  • You will manage account receivables, oversee procurement processes, coordinate logistics, prepare communications, organize townhalls, and maintain records for efficient administrative operations.

Requirements

  • Degree in any discipline
  • 5+ years of experience in events, sales operations & Administration
  • Excellent communication and presentation skills
  • Fluent in English Language, Arabic will be an added advantage,
  • UAE local experience will be an advantage.

Responsibilities

  • In this role, you will be responsible to provide general administrative services at the Division level. You will also showcase your expertise by providing backup support to the team in case of workload.
  • You will be mainly accountable for:
  • Optimizing processes and driving efficiency in managing account receivables overdue and procurement for indirect materials, ensuring timely local follow-up calls and preparing reports for reminders
  • Managing and reducing account receivables overdue by conducting local follow-up calls with customers & stakeholders.
  • Preparing detailed reports and reminders ensuring adherence to timelines and operational efficiency.
  • Overseeing the creation of Purchase Requisitions (PR) for indirect materials, coordinating with the country’s Supply Chain Management (SCM) team.
  • Managing logistics for project-related tasks, including visas and hotel arrangements for third-party engineers and ABB staff involved in project work coordinating with HR / Immigration team.
  • Supporting and coordinating the local implementation and promotion of product launches
  • Assisting the local management and the sales teams with communications materials (including presentations, social media posts and employee recognition)
  • Coordinating and preparing internal local communications in line with Regional & Division Communications strategy.
  • Planning, organizing and hosting local townhalls together with the local management team
  • Preparing documentation and assisting in researching, compiling, proofreading, and editing reports, presentations, organization charts, correspondence, and other relevant documents.
  • Responding to manager and/or employee queries and managing both incoming and outgoing correspondence for the business.
  • Locally responsible for all administrative activities (Travel, Expense Report & Hotel Bookings).
  • Maintaining records/databases/filing systems/archiving in electronic and/or hard copy format.

FAQs

What type of work model is offered for this Administrator position?

The work model for this role is onsite.

Who will this position report to?

This position reports to the Local Division Manager PAMA-AE.

What are the primary responsibilities of the Administrator?

The Administrator will provide general administrative services, manage accounts receivables overdue, oversee procurement for indirect materials, coordinate project logistics, and support local communications and events.

What qualifications are required for this role?

A degree in any discipline and 5+ years of experience in events, sales operations, and administration is required. Excellent communication and presentation skills are also necessary.

Is fluency in Arabic necessary for this position?

Fluency in English is required, and knowledge of Arabic will be considered an added advantage.

What benefits does ABB offer for this position?

ABB offers a retirement plan as a benefit for this position.

Is UAE local experience important for this role?

Yes, having UAE local experience will be considered an advantage.

What types of administrative activities will the Administrator be responsible for?

The Administrator will manage travel, expense reports, hotel bookings, and maintain records/databases/filing systems.

Will the Administrator assist with communication materials?

Yes, the Administrator will assist local management and sales teams with communication materials, including presentations and social media posts.

How can candidates learn more about ABB?

Candidates can visit www.abb.com to read more about the company and the impact of its solutions across the globe.

ABB

We energize the transformation of society and industry to achieve a more productive, sustainable future

Manufacturing & Electronics
Industry
10,001+
Employees
1988
Founded Year

Mission & Purpose

ABB is a technology leader in electrification and automation, enabling a more sustainable and resource-efficient future. The company’s solutions connect engineering know-how and software to optimize how things are manufactured, moved, powered and operated. Building on more than 130 years of excellence, ABB’s ~105,000 employees are committed to driving innovations that accelerate industrial transformation.

Culture & Values

  • Courage

    ​​​​​​​Take action and manage consequences. Speak up and ask for help. Take calculated risks to create success

  • Care

    Take care of our customers, our people and the environment. Respect and value differences. Do what is right and act with integrity

  • Curiosity

    Believe there is always a better way. Lead with technologies and innovations. Learn from failures and successes

  • Collaboration

    Believe smart people collaborate Build on each other’s strengths and success Partner with our customers