Administrator, Entertainment Contracts and Licensing

Universal Orlando Resort

Oct 16

Applications are closed

Job
Full-time
Mid Level
Legal
Marketing
Orlando

Requirements

High school degree or GED required.
Associate’s degree (AA) is preferred.
Bachelor’s degree from a four year college or university in related field preferred.
3+ years’ experience in the professional entertainment or theme park industry required;
1+ years’ experience in marketing, contracts administration or the hospitality and/or event planning fields preferred.
Or equivalent combination of education and experience.
Works with internal and external clients on a daily basis, requires tact and professionalism.
Requires highly effective communication skills.

Responsibilities

Draft, review, and edit all Entertainment contracts, including Work Authorizations, Purchase Agreements, Change Orders and Close Out Change Orders, by creating and modifying electronic versions of contracts in accordance with established policies and under the direction of the Entertainment Contracts and Licensing Leadership team. Ensures all contracts are comprised of all addenda items, change orders, description of works, milestone schedules, payment schedules, close-out documentation and other contract related documents. Route contract documents for internal and external review, approval and execution. Draft and edit scopes of work for inclusion in Requests for Proposal (RFP) packages and attend scheduled bid meetings.
Compose and submit detailed approval requests for all Entertainment special events, marquee events, special projects and operational offerings featuring intellectual properties (IP) to internal stakeholders and intellectual property owners for review and approval. Verify existing intellectual property approvals and collaborate with internal partners to determine submission type. Compile submission information and creative intent documentation into a Brand Standards approved format to route to licensor through internal and/or external partners using applicable workflow. Communicate licensor approval, denial, or feedback to requesting parties and if needed, modify submission in order to obtain a favorable approval response from the licensor. Research and route additional legal, music or marketing requests, as assigned.
Creation and archive Entertainment contract documentation in appropriate documentation systems. Contract documentation includes but is not limited to, non-disclosure agreements, Certificates of Insurance, proposals, all contract versioning, contracts and invoice tracker, invoices, lien waivers and Certificates of Destruction and/or Authorship. Obtain verification of vendors’ insurance coverage and obtaining Certificates of Insurance satisfactory to Universal Orlando. Issue Contract Status Reports on a regular basis. Create and archive Entertainment licensing and Intellectual Property documentation, including but not limited to, music requests and search results, trademark clearances, logo approvals, IP submission decks and IP submission feedback and approvals. Attend regular meetings, as scheduled.
Process contract related payments in SNAP and in accordance with contracted payment schedules by collaborating with the contract requestor to ensure all contracted deliverables have been received and all milestones have been completed. Submit Purchase Orders in Purchase Manager for Capital Project contracts in accordance with the Capital Finance departments’ policies. Research and provide payment status updates to Management on a regular basis.
Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
Performs other duties as assigned.

FAQs

What are the primary responsibilities of the Administrator, Entertainment Contracts and Licensing?

The primary responsibilities include drafting, reviewing, and editing contracts, tracking approvals, processing contract-related payments, and supporting the licensor approval process for entertainment events and projects.

What educational qualifications are required for this position?

A high school degree or GED is required. An associate’s degree (AA) is preferred, and a bachelor’s degree in a related field is also preferred.

What type of experience is needed for this role?

The role requires 3+ years of experience in the professional entertainment or theme park industry, with 1+ years in marketing, contracts administration, or hospitality/event planning preferred. An equivalent combination of education and experience is also acceptable.

What skills are essential for this position?

Highly effective communication skills and the ability to work with both internal and external clients are essential for this position.

Are there opportunities for professional development in this role?

While not explicitly mentioned, positions like this typically offer opportunities for professional development through training, attending meetings, and collaboration with various departments.

Is there support for environmental, health, and safety responsibilities?

Yes, the role includes participation in Environmental, Health & Safety responsibilities by following established policies and procedures.

What tools or systems will I be using in this role?

You will be using documentation systems to create and archive contract documentation, as well as payment systems like SNAP and Purchase Manager for processing contract-related payments.

How often will I interact with external clients or licensors?

You will work with internal and external clients on a daily basis, requiring you to communicate tactfully and professionally.

Is Universal Orlando an equal opportunity employer?

Yes, Universal Orlando is an equal opportunity employer and supports a diverse work environment.

Will my salary be competitive?

Yes, your talent, skills, and experience will be rewarded with a competitive compensation package.

Universal Orlando Resort

Here you can be a part of the action.

Entertainment & Media

Industry

10,001+

Employees

1990

Founded Year

Mission & Purpose

For years, we’ve been creating a legacy of unforgettable experiences for our guests. Our guests are immersed into the sights and sounds of some of the greatest movies and most legendary stories, and our Team Members are the ones who help make those incredible experiences come alive. Our Team Members realize that delivering world-class service is more than just an expectation…it’s The Universal Way. It’s who we are. It’s what we do. And, it’s the reason we strive to be recognized as the number one entertainment destination in the world. As a part of the COMCAST NBCUniversal family, we are as committed as ever to continuing to build spectacular experiences based on the most compelling and dynamic movies, books and TV franchises in the universe. We are poised for growth and success and are focused on the future. Our Team Members not only deliver experiences of a lifetime, they create them! At Universal Orlando Resort™, we create a balanced and rewarding work environment while encouraging individual growth and development. As a Team Member, we’ll partner with you to help identify your personal goals and provide career guidance. Best of all, it’s our philosophy to always try and promote from within first. Now, what could be more promising than that! It’s a big Universe. Where do you fit in?