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Admissions & Academic Assistant

  • Job
    Full-time
    Junior & Mid Level
  • Business, Operations & Strategy
  • $47.9K - $64.7K
  • Edmonton
  • 6d left

Requirements

  • Undergraduate degree; equivalent combinations of education and experience will be considered.
  • Minimum 2 years directly related student advising experience at a post-secondary institution.
  • Ability to work independently as well as part of an integrated team.
  • Demonstrated superior customer service and interpersonal skills; tact, initiative and a positive attitude.
  • Excellent organizational, communication (verbal and written), intercultural and problem-solving skills.
  • Ability to exercise independent judgment and handle difficult/complex situations with diplomacy and sensitivity.
  • Demonstrated ability to maintain confidentiality when working with highly sensitive information.
  • Excellent computer knowledge including Google Suite is required.
  • Preferred Qualifications
  • Experience with PeopleSoft, Alfresco and SLATE is an asset.

Responsibilities

  • Respond to information requests from applicants via telephone, in-person, and email for the School of Dentistry's programs.
  • Provide admissions counseling, ensuring clarity and cultural sensitivity, especially for applicants with varying degrees of English proficiency.
  • Confirm receipt of applications, follow up on required documentation, and collaborate with the Registrar's Office for accurate evaluations.
  • Verify the authenticity and completeness of transcripts and other documentation.
  • Analyze applications for completeness and eligibility, engaging with applicants to resolve issues and provide guidance on program choices.
  • Complete full assessments and make recommendations to the Admissions Committee regarding admissibility and transfer credits.
  • Assist in calculating OGPAs, evaluating documents, compiling test scores, and collecting application fees for the DDS Advanced Placement Program.
  • Plan and provide administrative support for interview processes, including day-of interview support.
  • Email offer letters and supporting documents to admitted students, track confirmation of admissions, manage alternate lists, and update the admissions database.
  • Help maintain eClass sites for incoming classes of each program.
  • Participate in recruitment events, advising prospective students and parents on admission requirements and program information.
  • Run admission reports, reconcile information for reporting accuracy, and compile statistical data on accepted classes.
  • Provide administrative support to the Undergraduate Admissions Committee.
  • Performs other duties as required.

We are #UAlberta! Always seeking, always challenging and, most of all, always leading with purpose.

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Mission & Purpose

The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide. The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."​