Logo of Huzzle

Assistant Accountant - Occupancy

  • Job
    Full-time
    Junior & Mid Level
  • Facilities Management
    Banking & Finance
  • Pretoria

AI generated summary

  • You must have leasing admin experience, strong MS Office skills, attention to detail, communication skills, lease contract knowledge, and experience with property management software.
  • You will assist with leasing administration, manage rental payments, maintain lease data, generate reports, ensure compliance, support teams, and handle lease documentation for store operations.

Requirements

  • Leasing administration assistance for the Lovisa stores and support offices globally
  • Approval of rental payments, rent reviews and general lease requirements
  • Responsible for month end accruals and whole of life cycle of Lease payments
  • Responsible for bank guarantee process/cash deposit and fitout contribution process for Lovisa business globally (new and renewals)
  • Work closely with the finance and property departments on lease and property queries
  • Maintain data leasing software product (Lease Eagle)
  • Generate weekly reports to support Leasing Executives globally
  • Assist with the administration and compliance of leases
  • Ensure property databases are kept up to date with correct data including lease expiry date, renewal dates, landlord lease incentives, Base Rent, Outgoings (and other terms and conditions)
  • Be the “central point” of call for lease related matters to ensure the team has knowledge of what is required under the lease
  • Support and work alongside other members of the Lease Administration team, the Leasing team and all team members within the Property department
  • Knowledge of the property industry with capacity to understand and interpret lease contracts, understand legal terminology and the obligations of both tenants and landlords
  • Intermediate to advanced MSOffice skills
  • Self-motivated with the ability to work independently and pro-actively in a close team environment
  • A quest for excellence, high attention to detail, accuracy, consistency and organization
  • Excellent communication skills both written and verbal
  • Able to multi-task efficiently and effectively
  • Sound analytical and problem-solving skills
  • Ability to work under pressure to meet business requirements and objectives
  • Excellent team player who treats everyone with respect
  • Experience in a similar fast paced Finance / Accounts Payable position
  • Intermediate skills using Microsoft Office Suite, in particular Excel
  • A passionate and team orientated individual
  • Exceptional attention to detail and accuracy
  • Strong communication skills with the confidence to engage with stakeholders
  • Ability to prioritize and meet conflicting deadlines
  • Experience with a property management software application (preferably Lease Eagle)

Responsibilities

  • Leasing administration assistance for the Lovisa stores and support offices globally
  • Approval of rental payments, rent reviews and general lease requirements
  • Responsible for month end accruals and whole of life cycle of Lease payments
  • Responsible for bank guarantee process/cash deposit and fitout contribution process for Lovisa business globally (new and renewals)
  • Work closely with the finance and property departments on lease and property queries
  • Maintain data leasing software product (Lease Eagle)
  • Generate weekly reports to support Leasing Executives globally
  • Assist with the administration and compliance of leases
  • Ensure property databases are kept up to date with correct data including lease expiry date, renewal dates, landlord lease incentives, Base Rent, Outgoings (and other terms and conditions)
  • Be the “central point” of call for lease related matters to ensure the team has knowledge of what is required under the lease
  • Support and work alongside other members of the Lease Administration team, the Leasing team and all team members within the Property department
  • Reference check and reconciliation of stores
  • Maintain data integrity for all stores in the lease database (Lease Eagle)
  • Review lease related documentation to ensure compliance
  • Occasional preparation of retail leases and subleases and assisting the Lease Administrators
  • Interpret lease agreements working in an autonomous and detailed manner
  • Record and track all dealings and maintain lease reports and systems
  • Implement best practice within the department surrounding all lease administration issues
  • Liaising and coordinating all departments to ensure a smooth store opening transaction
  • Be conscious of new ideas to reduce costs and make more efficient use of time

FAQs

What is the primary purpose of the Assistant Accountant - Occupancy position?

The primary purpose is to assist with leasing administration for Lovisa stores and support offices globally, manage rental payments, and ensure compliance with lease requirements.

What software will I be required to maintain in this role?

You will be responsible for maintaining the data in the leasing software product, Lease Eagle.

What are the key responsibilities of this position?

Key responsibilities include lease administration assistance, month-end accruals, maintaining property databases, generating reports, and supporting the Lease Administration team.

Is experience in the property management industry necessary for this role?

Yes, knowledge of the property industry and the ability to understand and interpret lease contracts is important for this position.

What skills are required for the Assistant Accountant - Occupancy role?

Required skills include intermediate to advanced MS Office skills, strong communication skills, attention to detail, analytical skills, and the ability to multitask effectively.

Will I need to work closely with other departments?

Yes, this role involves liaising with and coordinating across various departments to ensure smooth lease transactions and store openings.

Is there room for growth or improvement processes within the team?

Yes, the role encourages participation in process improvement and actively contributing to the strategic direction of the business.

What kind of environment will I be working in?

You will be working in a fast-paced finance/accounts payable environment within a close team that values a positive and proactive attitude.

What experience is preferred for candidates applying for this role?

Experience in a similar fast-paced finance/accounts payable position and familiarity with property management software, preferably Lease Eagle, is preferred.

How does Lovisa support its diverse team?

Lovisa believes in supporting diverse cultures and values the unique knowledge and experience of its team, celebrating its global presence through cultural diversity.

Bringing brilliantly affordable fashion jewellery to the world

Retail & Consumer Goods
Industry
5001-10,000
Employees
2010
Founded Year

Mission & Purpose

Lovisa is a UK-based jewellery retailer specialising in affordable, on-trend accessories. Their ultimate mission is to bring the latest fashion trends to customers through a diverse and constantly updated range of jewellery and accessories. Lovisa aims to empower individuals to express their unique style and enhance their personal fashion with high-quality, stylish pieces that are accessible to everyone.