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Assistant(e) Administratif(ve)

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AECOM

17d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Lyon
  • Quick Apply

AI generated summary

  • You need a high school diploma, relevant experience, MS Office skills, intermediate English, strong organization, communication, discretion, and knowledge of document management systems is a plus.
  • You will handle general administrative tasks, assist with material management, manage office supplies, organize travel, support project leaders, welcome visitors, and maintain confidentiality.

Requirements

  • Diplôme de fin d'études secondaires ou équivalent ; une formation complémentaire ou une certification dans le domaine de l'administration de bureau est un plus
  • Expérience confirmée en tant qu'assistant administratif ou dans une fonction similaire.
  • Maîtrise des logiciels et équipements de bureau, y compris la suite Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Niveau d’Anglais intermédiaire minimum. La maîtrise de l’Anglais courant est un plus
  • Compétences en matière d'organisation et de gestion du temps, avec la capacité de hiérarchiser les tâches et de respecter les délais
  • Excellentes aptitudes à la communication écrite et orale, y compris la capacité à interagir efficacement avec des personnes à tous les niveaux de l'organisation
  • Capacité à travailler de manière indépendante et au sein d'une équipe, en faisant preuve d'une approche proactive et flexible.
  • Discrétion et professionnalisme dans le traitement des informations confidentielles
  • La connaissance des systèmes de gestion des documents est un plus

Responsibilities

  • Effectuer des tâches administratives générales telles que répondre aux appels téléphoniques, distribuer le courrier, gérer des livraisons entrantes et sortantes, accueillir les visiteurs, etc.
  • Assister le responsable matériel : envoi de colis, maintenance des appareils, commande de fournitures, etc.
  • Effectuer la reprographie des rapports produits par les équipes
  • Traiter les ordres de mission et organiser les déplacements du personnel
  • Gérer les prestations de bureau : fournitures de bureau, ménage, petites réparations, etc.
  • Accueillir et aider les visiteurs, les clients et les employés, en donnant une image positive et professionnelle de l'organisation
  • Assister les chefs de projet dans les tâches administratives : enregistrement des clients et des fournisseurs, préparation de commandes fournisseurs et de factures clients
  • Suivi des formations et des visites médicales
  • Suivi des entrées / sorties de personnel
  • Organiser des événements (repas de bureau, activités de Team Building, etc.)
  • Collaborer avec les différentes équipes pour faciliter la communication et assurer un travail efficace
  • Traiter les informations confidentielles et sensibles avec discrétion et maintenir un haut niveau de confidentialité

FAQs

What are the primary responsibilities of the Assistant(e) Administratif(ve) position?

The primary responsibilities include performing general administrative tasks such as answering phone calls, distributing mail, managing deliveries, welcoming visitors, assisting with material management, handling document reproduction, organizing travel, managing office supplies, and supporting project managers with administrative tasks.

What qualifications are required for this role?

A high school diploma or equivalent is required, along with confirmed experience as an administrative assistant or in a similar role. Proficiency in Microsoft Office and intermediate English skills are also essential.

What kind of work environment can I expect?

You can expect a dynamic and collaborative work environment that emphasizes integrity, entrepreneurship, and innovative thinking, with flexible hybrid work options.

Is there an opportunity for professional growth within AECOM?

Yes, AECOM offers a wide range of professional development programs and a flexible environment that encourages personal and professional growth.

How does AECOM promote diversity and inclusion?

AECOM is committed to creating a culture of equity, diversity, and inclusion, ensuring that everyone is encouraged to fully engage at work by utilizing their unique talents and backgrounds.

What skills are important for this position?

Important skills include strong organizational and time management capabilities, excellent written and verbal communication skills, discretion in handling confidential information, and the ability to work both independently and as part of a team.

Will the company provide training for new hires?

While specific training details are not mentioned, AECOM typically supports employees with onboarding and continuous learning opportunities to enhance their skills.

What types of benefits does AECOM offer?

AECOM offers a variety of compensation packages, social benefits, and wellness programs tailored to meet the diverse needs of employees and their families.

Where is the position located?

The position is located in the Lyon office of AECOM.

What is the company’s focus in terms of services?

AECOM primarily focuses on environmental services, including advisory services in ESG, environmental impact studies, risk analysis, and environmental management systems among other related services.

We are the world’s trusted infrastructure consulting firm.

Engineering & Construction
Industry
10,001+
Employees
1990
Founded Year

Mission & Purpose

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022

Culture & Values

  • Safeguard

    We operate ethically and with integrity, while prioritizing safety and security in all that we do.

  • Innovate

    We think without limits and embrace new ideas, shaping digital solutions to help clients address current and future challenges.

  • Collaborate

    We connect unrivaled expertise from around the world to anticipate and solve our clients’ most pressing challenges.

  • Deliver

    We grow our business through relentless client focus, operational excellence and exceptional project execution.

  • Sustain

    We take action to make a positive impact on the planet, enrich the communities we touch and build legacies for future generations.

  • Thrive

    We build diverse teams, create an inclusive workplace and provide opportunities where each one of our people can reach their full potential.

Benefits

  • Bi-annual salary review while on the GDP

  • 25 days annual leave, plus all public holidays, and the opportunity to buy and sell holiday

  • Private medical insurance

  • Life assurance, income protection (permanent staff only)

  • Flexible benefits such as childcare vouchers and gym membership discount

  • Pension scheme that also gives you access to MyMoneyWorks, which is designed to help you plan for your future goals and provide guidance and information on a range of financial product

  • 15 days paid leave per annum for formally signed up reservists (AECOM is recognised as a Gold Employer by the Ministry of Defence for our work with the Armed Forces Covenant)