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Assistant (m/w/d) Business Unit Head,

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Healthcare
  • Munich

AI generated summary

  • You need a completed commercial education, 5+ years in a similar role, strong organizational and communication skills in German and English, and the ability to handle complex tasks in a team-oriented environment.
  • You will organize schedules, manage travel bookings, prepare meetings, support projects, coordinate events, handle correspondence, maintain registers, and assist with marketing activities.

Requirements

  • Abgeschlossene Ausbildung Sekretär:in, Kaufmann/Kauffrau für Büromanagement oder eine vergleichbare kaufmännische Ausbildung
  • Mindestens fünf Jahre Berufserfahrung in einer vergleichbaren Position in einem internationalen Umfeld, idealerweise in der Pharma- oder Medizintechnikbranche
  • Fundierte Erfahrung in der engen Zusammenarbeit mit Führungskräften auf oberster und mittlerer Ebene
  • Ausgeprägtes Verständnis für Business-Prioritäten und die effiziente Steuerung komplexer Matrixorganisationen
  • Sicherer Umgang mit MS Office
  • Hervorragendes Organisationstalent sowie exzellente Fähigkeiten im Zeitmanagement
  • Sehr gute Kommunikationsfähigkeiten in Deutsch und Englisch, sowohl schriftlich als auch mündlich
  • Strukturierte, selbständige und präzise Arbeitsweise in einem dynamischen Umfeld
  • Hohe Teamorientierung, Belastbarkeit und Flexibilität
  • Starke analytische Fähigkeiten sowie die Fähigkeit, auch komplexe Zusammenhänge schnell zu erfassen
  • Hohe Loyalität, Diskretion und Integrität

Responsibilities

  • Sie planen und koordinieren die Termine des Business Unit Heads und sorgen dafür, dass der Tagesablauf stets gut organisiert ist
  • Sie kümmern sich um die gesamte Buchung von Geschäftsreisen, dass alle Details reibungslos ablaufen
  • Sie bereiten Meetings vor, führen Protokolle und kümmern sich um die Nachbereitung, sodass alle wichtigen Informationen effizient weiterverarbeitet werden
  • Sie unterstützen aktiv bei der Planung und Umsetzung von Projekten und sorgen dafür, dass alle Aufgaben termingerecht erledigt werden
  • Sie übernehmen die Organisation von Unternehmens-Events, Messen und anderen Veranstaltungen
  • Sie übernehmen eigenständig organisatorische Tätigkeiten und entlasten den Business Unit Head bei administrativen Aufgaben
  • Sie verantworten die interne und externe Korrespondenz im Rahmen der Geschäftsführung und sind die zentrale Ansprechperson für alle relevanten Kommunikationsprozesse
  • Sie pflegen die Handelsregister-Auszüge und sind verantwortlich für die Beantragung und Verwaltung von Prokura sowie Anmeldungen und Löschungen
  • Sie helfen bei der Planung und Umsetzung von DACH-Marketingaktivitäten

FAQs

What is the primary role of the Assistant for the Business Unit Head at Baxter?

The primary role is to support the Business Unit Head in all administrative and organizational tasks, serving as a sparring partner for a wide range of responsibilities.

Where is the position located?

The position is located in Unterschleißheim near Munich.

What type of experience is required for this position?

A minimum of five years of experience in a comparable position within an international environment, ideally in the pharmaceutical or medical technology industry, is required.

What skills are essential for this role?

Essential skills include excellent organizational talents, time management, strong communication abilities in German and English, a structured and precise working style, and high discretion and integrity.

Is a specific educational background required for this role?

Yes, a completed training as a secretary, business administrator, or a comparable commercial education is required.

Are there opportunities for professional development?

Yes, Baxter offers professional development opportunities as part of their commitment to employee growth.

How does Baxter promote diversity in the workplace?

Baxter actively promotes diversity and inclusion, believing that it enriches the work environment and fosters a broad range of perspectives.

What kind of tasks will I be responsible for in this role?

Responsibilities include organizing meetings, managing travel bookings, supporting project planning, organizing corporate events, and handling internal and external correspondence.

What is the language requirement for this position?

Very good communication skills in both German and English, both written and spoken, are required.

Is there a specific work policy regarding onsite work?

Yes, Baxter has a flexible workplace policy that includes a minimum of three days a week onsite to facilitate in-person collaboration.

Saving and Sustaining Lives

Science & Healthcare
Industry
10,001+
Employees
1931
Founded Year

Mission & Purpose

For nearly a century, we have delivered on our commitment to saving and sustaining the lives of patients, working alongside clinicians and providers around the world. We believe every person — regardless of who they are or where they are from — deserves a chance to live a healthy life, free from illness and full of possibility. At the intersection of progress and purpose is where we are redefining what it means to be a global medtech leader. It is where we are relentlessly pursuing healthcare transformation, fueled by our compassion for patients and providers and the challenges they face. It is where bold ideas meet the promise for meaningful change in the world around us. We are there, at every step of the journey, to help clinicians deliver the best care possible.

Benefits

  • Medical Coverage is available for employees and eligible family members. Employees can choose from a variety of medical plan options, balancing cost and features that best meet their needs.

  • Dental Coverage is offered separately from medical coverage, so employees may elect one without electing the other. Employees have a choice of dental plan options and coverage is also available for eligible family members.

  • Baxter provides Basic Life Insurance, Short-Term Disability, Basic Long-Term Disability and Business Travel Accident insurance at no cost to employees immediately upon hire.

  • Paid Time Off of 20 to 35 days based on length of service. Flexibility to manage your time off and use your days as you choose (vacation, personal, sick all combined into one “pool of days”).

  • Paid Parental Leave provides 12 weeks of paid time off for new mothers and fathers.