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Assistant Manager - TC

  • Job
    Full-time
    Mid Level
  • Logistics

AI generated summary

  • You need over 3 years of experience in supply chain management, procurement, or related fields.
  • You will review purchase requisitions, support strategic sourcing, manage vendor evaluations, prepare contracts, oversee order management, and analyze procurement data for efficiency improvements.

Requirements

  • More than 3 years of experience in supply chain management, procurement and related area

Responsibilities

  • Purchase Requisition (PR) Review
  • Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
  • Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
  • Strategic Sourcing for Capex, Opex, Bulk Material & Services
  • Contribute to the strategic sourcing process by participating in activities such as:
  • Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
  • Preparing the request for information (RFI) document for bidder evaluation
  • Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
  • Preparation of the Request for Proposal (RFP) document
  • Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
  • Technical and Commercial bid evaluation of vendors
  • Conducting fact-based negotiations/e-auction with shortlisted bidders
  • Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA
  • Contract Preparation and Order Placement
  • Prepare contract document as per stated protocols & standard templates
  • Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
  • Maintain the contract document for future reference as per defined document management policy
  • Send the contract to vendor and all identified stakeholders
  • Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements
  • Procurement Through Rate Contracts
  • Based on approved NFA, prepare, review and issue rate contracts
  • Prepare master outline agreement (OA) in ERP system based on rate contract
  • Prepare PO / SO for procurement under valid rate contract
  • Post Order Management
  • Prepare Billing Break Up and get it uploaded in SAP, if applicable
  • Expediting of ordered materials for timely delivery
  • Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
  • Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
  • Facilitate closure of contracts and take necessary actions
  • Manage inbound logistics services for other Ex-Works Domestic Supplies
  • Execute contingency plans in case of immediate business requirements
  • Supplier/ Vendor Identification and Onboarding
  • Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
  • Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
  • Check details of forms submitted by vendor for their completeness and validity of documents
  • Interact and take approval of Quality/ User/HSE department for vendor assessment if Required
  • If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
  • Populate required data and documents into MDG/Ariba system to get vendor code created in SAP
  • Supplier/ Vendor Performance Management
  • Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:
  • Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
  • Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
  • Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
  • In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
  • In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement
  • Supplier/ Vendor Engagement
  • Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business
  • Data Analytics
  • Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
  • Identify and seek opportunities to improve efficiency and value by analysing data
  • Contribute to action planning and implementation based on data analytics performed for assigned categories

FAQs

What are the primary responsibilities of the Assistant Manager - TC position?

The primary responsibilities include core procurement activities, strategic sourcing for Capex and Opex, contract preparation and order placement, post-order management, supplier management, and data analytics related to procurement activities.

What experience is required for this role?

A minimum of 3 years of experience in supply chain management, procurement, or related areas is required.

Is prior experience with ERP systems necessary?

Yes, familiarity with ERP systems is necessary, as the role involves setting up approved contract records and preparing purchase orders within the ERP system.

Will I be involved in vendor selection and evaluation?

Yes, the role includes participating in vendor selection and evaluation processes, including preparing RFI and RFP documents, as well as conducting vendor assessments.

What type of procurement methods will I be working with?

You will assist in identifying various procurement methods depending on the type of material/services, whether it's normal or emergency procurement, and factors like delivery timelines and available rate contracts.

How will my performance be evaluated in this position?

Your performance will be evaluated based on your contribution to procurement activities, supplier/vendor performance management, data analysis, and your ability to meet desired performance standards.

Are there opportunities for growth within this role?

Yes, the position offers opportunities for growth through performance improvement discussions, engagement with strategic suppliers, and participation in the development planning of procurement strategies.

Will I be communicating with vendors regularly?

Yes, frequent communication with vendors will be required for activities such as vendor onboarding, performance evaluation, and issue resolution related to orders.

Is there a focus on strategic partnerships with suppliers?

Yes, the role emphasizes establishing strategic partnerships with suppliers that can provide long-term benefits and value additions to the business.

What skills are essential for this role?

Essential skills include strong analytical abilities, negotiation skills, knowledge of procurement processes, effective communication, and experience with vendor management.

Enhancing India's Power Security

Energy
Industry
1001-5000
Employees
2006
Founded Year

Mission & Purpose

Adani Power (APL), a part of the diversified Adani Group, is the largest private thermal power producer in India. The company has an installed thermal power capacity of 12,410 MW spread across six power plants in Gujarat, Maharashtra, Karnataka, Rajasthan and Chhattisgarh, apart from a 40 MW solar power plant in Gujarat. With the help of a world-class team of experts in every field of power, Adani Power is on course to achieve its growth potential. The company is harnessing technology and innovation to transform India into a power-surplus nation, and provide quality and affordable electricity for all.