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Job

Assistant Registrar

💼 Graduate Job

London

AI generated summary

  • You need a Bachelor’s degree, tech-savvy skills, excellent communication, organization, and a positive attitude. Experience with sensitive data and student-facing roles is a plus. Be adaptable, driven, and have fun while working with a diverse population.
  • You will manage student records, provide technical support, process grades, maintain the database, and assist with academic advice at Hult International Business School.

Graduate Job

People, HR & AdministrationLondon

Description

  • The Registry Department provides necessary support and strategic planning to the London Undergraduate Dean and is part of the wider Academic Team. This role (Assistant Registrar) reports to the Registrar. 
  • The Registry Department is the official authorized keeper of the School’s student records across all systems where such records are maintained (primarily the Student Information System -Motivis, based on Salesforce - but including other online and offline locations).  
  • Positioned in a busy office, this role requires a flexible and proactive individual, with an extremely high attention to detail. They must be able to work at a fast pace and be able to juggle multiple demands simultaneously, as well as helping students and faculty with requests in the moment. 

Requirements

  • Bachelor’s degree
  • An excellent comprehension of Microsoft packages with particular strength in Excel
  • A technical mind that can analyse processes, recommend improvements and find ways to automate as much as possible
  • Experience in a student- or customer-facing role
  • Strong interpersonal skills and an ability to communicate clearly and professionally
  • Previous work experience with sensitive information and critical data
  • Meticulous attention to detail, exceptionally well organized, and able to prioritize tasks
  • High level of energy and enthusiasm to work under pressure, able to maintain composure in a fast-paced environment
  • Ability to balance long-term planning with short term objectives
  • Flexible and adaptable approach to work. Must be able to multitask in order to meet deadlines
  • Able to interact with a culturally and ethnically diverse population of students, faculty, and staff with diplomacy
  • Preferred: experience working with university SIS and LMS programs (experience of Salesforce is valued).
  • Self-driven and a team player with a sense of fun and a positive outlook

Education requirements

Currently Studying
Bachelors

Area of Responsibilities

People, HR & Administration

Responsibilities

  • Assist in the management and upkeep of the student database
  • Act as a guardian of student records
  • Provide technical support to students regarding schedules and course registration
  • Assist in the collection of grades from Faculty and grade reporting to students
  • Enter new student records and update information in the database
  • Process surveys and course evaluations
  • Preparation and distribution of diplomas and transcripts
  • Provide general administrative support
  • Assist the Registry in providing students with relevant academic advice and information
  • Provide excellent customer service to students, staff, and faculty
  • Undertake any other functions not explicitly listed, but appropriate to support the academic administration.

Details

Work type

Full time

Work mode

office

Location

London