Assistant Registrar, Research-based Programs

University of Toronto

18d ago

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Education & Teaching
Toronto

Requirements

Bachelor's Degree or acceptable combination of equivalent education and experience.
Minimum four years of recent experience in a Registrarial environment advising on admissions, financial aid matters and academic matters preferably in a post secondary academic environment
Experience advising graduate and/or undergraduate students
Experience with conceptualizing, organizing and executing event activities
Experience with interpreting and applying academic policies and regulations.
Experience administering student exams, awards and bursary processes.
Relevant experience with design and field based programs.
Experience with developing and delivering presentations and workshops.
Demonstrated experience with Microsoft Office Suite with advanced knowledge of Excel.
Demonstrated proficiency in using Student Information Systems (eg: ACORN/ROSI) and/or Course Management System (eg: Quercus, CIS).
Familiarity with admission databases (e.g., Online Admissions Application, Nolij, Slate, JOIN) and Enrolment Services File Share.
Excellent analytical skills with the ability to understand and apply a large amount of information and set of regulations and guidelines with minimal supervision.
Demonstrated commitment to providing outstanding customer service and advising students.
Excellent communication skills (verbal and written). Strong interpersonal skills, diplomacy and sound judgment.
Excellent organizational skills. Ability to work effectively under pressure and manage multiple tasks within a rapidly changing environment while maintaining a high level of accuracy.
Ability to deal knowledgably, courteously, patiently, and professionally with a wide range of individuals/students from diverse backgrounds.
Focused and goal oriented; ability to be flexible in working independently as well as collaboratively.
Demonstrated ability to maintain confidentiality, tact, and discretion; familiarity with FIPPA (Freedom of Information and Protection of Privacy Act).
Ability to work some evenings and weekends during the peak periods.

Responsibilities

Advising potential applicants, students, parents, and/or guidance counselors on admissions criteria and processes by probing and providing a range of options and possible consequences
Advising students on financial aid matters, bursaries, budgeting and personal financial management by probing and providing a range of options and possible outcomes
Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
Conceptualizing, organizing and executing event activities
Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
Analyzing and making recommendations on award funding allocation
Disseminating information regarding the disbursement of awards
Creating and updating student records

FAQs

What is the position title for this job?

The position title is Assistant Registrar, Research-based Programs.

What qualifications are required for the Assistant Registrar position?

A Bachelor's Degree or an acceptable combination of equivalent education and experience is required, along with a minimum of four years of experience in a Registrarial environment advising on admissions, financial aid, and academic matters.

Where is the job located?

The job is located at the St. George campus in Downtown Toronto.

What are the main responsibilities of the Assistant Registrar?

The main responsibilities include advising potential applicants and students on admissions criteria and financial aid, organizing events, monitoring award distributions, and maintaining student records.

Is this a full-time position?

Yes, this is a full-time position.

What is the application closing date for this job?

The closing date for applications is 10/04/2024, at 11:59 PM ET.

What type of employment group does this position belong to?

This position belongs to the USW (United Steelworkers) employee group.

Will I need to work evenings or weekends?

Yes, the position may require some evenings and weekends during peak periods.

What is the salary range for this position?

The salary for this position is in the USW Pay Band 12, starting at $79,874 with an annual step progression to a maximum of $102,147.

Are there any preferred experiences for candidates?

Relevant experience interpreting and applying academic policies and procedures within the University of Toronto is considered an asset.

Is there a focus on diversity in hiring for this role?

Yes, candidates from Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply, and their lived experiences will be taken into consideration.

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Mission & Purpose

Founded in 1827, the University of Toronto is Canada’s top university with a long history of challenging the impossible and transforming society through the ingenuity and resolve of our faculty, students, alumni, and supporters. We are proud to be one of the world’s top research-intensive universities, bringing together top minds from every conceivable background and discipline to collaborate on the world’s most pressing challenges. As a catalyst for discovery, innovation, and progress, we prepare our students for success through an outstanding global education and commitment to inclusive excellence. The ideas, innovations, and actions of more than 660,000 graduates advance U of T’s impact on communities across the globe.