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Assistant to the Deputy General Administration Manager

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East Lancashire Hospitals NHS Trust

3d ago

  • Job
    Full-time
    Junior, Mid & Senior Level

AI generated summary

  • You must be organized, adaptable, and confident with excellent communication and IT skills. Willingness to work collaboratively across sites and enjoy diverse administration tasks is essential.
  • You will manage staff and coordinate a team to provide efficient administration support, ensuring confidentiality, effective systems, and quality service across multiple sites.

Requirements

  • - Work 37.5 hours per week, Monday to Friday from 8.30am to 4.30pm, with a half hour lunch break
  • - Exceptional organizational skills
  • - Flexible approach
  • - Confident and innovative
  • - Dynamic individual
  • - Adaptable
  • - Deal with unpredictability
  • - Excellent communication skills
  • - Excellent IT skills
  • - Willing to work across sites
  • - Willing to work collaboratively
  • - Flexible
  • - Enjoys variety of administration work

Responsibilities

  • - The post holder will be responsible for the staff management and the co-ordination of a generic team to provide a professional front line service as well as ensuring confidential, accurate and efficient administration support.
  • - This will be achieved through the post holder ensuring high quality effective systems are in place to meet the demands of service users.
  • - The successful applicant will work 37.5 hours per week, Monday to Friday from 8.30am to 4.30pm, with a half hour lunch break.
  • - The post holder will need to have exceptional organisational skills and have a flexible approach as well as being confident and innovative.
  • - The successful applicant will be a dynamic individual who is adaptable and can deal with the unpredictability that the service may bring.
  • - Excellent communication skills are essential for this role as are excellent IT skills.
  • - As a first line-manager, the post holder will be part of a small team who co-ordinates the General Administration functions, providing confidential, accurate, timely and efficient managerial and administration support with a focus on driving quality forward at all times.
  • - This post is fundamental in helping to support the service going forward.
  • - This role offers an excellent opportunity to someone who is looking for a new challenge and is willing to develop themselves and gain a full understanding of the service as a whole.
  • - The successful applicant will be required to work across sites and work collaboratively with the other Assistants to the Deputy General Administration Manager.
  • - This role offers an excellent opportunity to someone who is looking for a new challenge and is willing to develop themselves and gain a full understanding of the service as a whole across the facets of Staff Accommodation Administration, General Offices, Telecoms, General Administration and Overseas Visitors.
  • - We are looking for someone who is flexible, enjoys a variety of administration work and wants to participate in the development of the Estates and Facilities General Administration Service.
  • - This post is fundamental in helping to support the service going forward.
  • - The Team is made up of professional and reliable staff who work together to deliver a high quality, effective service.

FAQs

What are the working hours for this position?

The working hours for this position are 37.5 hours per week, Monday to Friday from 8.30am to 4.30pm, with a half-hour lunch break.

Is this role suitable for someone looking for a managerial position?

Yes, this role involves being a first line-manager and is suitable for individuals looking for managerial responsibilities.

What skills are essential for this role?

Exceptional organisational skills, excellent communication skills, and strong IT skills are essential for this role.

Will the Assistant need to work across multiple sites?

Yes, the successful applicant will be required to work across sites and collaborate with other Assistants to the Deputy General Administration Manager.

What kind of team will the Assistant be working with?

The Assistant will be part of a small team that coordinates the General Administration functions, focusing on providing high-quality, effective service.

Is prior experience in administration required for this position?

While specific prior experience is not mentioned, experience in administration and the ability to adapt to a variety of tasks will be beneficial for this role.

Does this position require a flexible approach to work?

Yes, the successful applicant needs to have a flexible approach to deal with the unpredictability that the service may bring.

Who can I contact for further details or an informal visit regarding this position?

For further details or informal visits, you can contact Joan North, Deputy General Administration Manager, via email at Joan.north@elht.nhs.uk or by telephone at 01254733990.

What kind of development opportunities does this role offer?

This role offers an excellent opportunity for personal development and gaining a full understanding of the service across various administration facets.

Is teamwork an important aspect of this role?

Yes, teamwork is crucial as the Assistant will work collaboratively with other team members to deliver a high-quality service.

East Lancashire Hospitals NHS Trust

Delivering safe, personal and effective care

Science & Healthcare
Industry
5001-10,000
Employees
2003
Founded Year

Mission & Purpose

East Lancashire Hospitals NHS Trust provides comprehensive healthcare services across several hospitals in East Lancashire, including emergency care, surgery, and specialized treatments. Their ultimate mission is to deliver high-quality, patient-centered care while improving health outcomes and promoting well-being. Their purpose is to ensure accessible, effective, and compassionate healthcare for the communities they serve, focusing on both immediate and long-term health needs.