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Associate Facilities Administrator (Public Service Manager 1)

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State of Iowa

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Des Moines

AI generated summary

  • You need a relevant degree and 4 years of experience, 8 years of experience, or a combination of education and experience that totals 4-6 years, plus meet specific criteria.
  • You will lead facilities staff, oversee maintenance areas, collaborate on occupant services, manage HR tasks, promote teamwork, and utilize data for process improvements and contract approvals.

Requirements

  • Minimum Qualification Requirements
  • Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
  • 1) Graduation from an accredited four-year college or university and experience equal to four years of full-time work in program administration, development, management, or operations.
  • 2) Eight years of full-time work experience in program administration, development, management, or operations.
  • 3) All of the following (a and b):
  • a. Four years of full-time work experience work in program administration, development, management, or operations; and
  • b. A combination of a total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.
  • 4) All of the following (a, b, and c):
  • a. Two years of full-time work experience work in program administration, development, management, or operations; and
  • b. A combination of a total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work equals one year of full-time experience; and
  • c. A combination of a total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.
  • 5) Current, continuous experience in the state executive branch that includes one year of full-time work as a Public Service Supervisor or comparable specific management-level position.

Responsibilities

  • Provide leadership and guidance to facilities staff, ensuring effective operation of buildings, grounds maintenance, and plant operations.
  • Oversee program areas such as heating, ventilation, air conditioning (HVAC), energy management, custodial services, grounds maintenance, mailroom services, electrical, plumbing, carpentry, and building controls automation.
  • Collaborate with the Facility Administrator to coordinate maintenance, repairs, and occupant support services.
  • Promote communication and teamwork across GSE business units, fostering information sharing and cooperation.
  • Develop and maintain professional relationships with leadership, co-workers, customer agencies, union representatives, and vendors.
  • Assist in emergency planning and response, including Continuity of Operations (COOP) and Continuity of Government (COG).
  • Handle human resources and administrative responsibilities, including performance reviews, coaching, personnel management, and disciplinary actions.
  • Utilize data analytics and technology to continuously improve processes, providing valuable insights for GSE management and leadership.
  • Act as the alternate approval authority for procurement and contract management within the Capitol Complex.

FAQs

What is the primary responsibility of the Associate Facilities Administrator?

The primary responsibility of the Associate Facilities Administrator is to provide leadership and oversight to the Capitol Complex and Iowa Laboratories facilities, including managing building and grounds maintenance, custodial services, and special projects.

How many employees will I be overseeing in this role?

You will be managing a team of supervisors and approximately 20 full-time employees.

What is the budget I will be responsible for?

You will oversee an annual payroll and operating expenses budget of around $3 million.

Are there specific program areas that the Associate Facilities Administrator will manage?

Yes, you will oversee program areas such as HVAC, energy management, custodial services, grounds maintenance, mailroom services, electrical, plumbing, carpentry, and building controls automation.

What qualifications are preferred for this position?

Preferred qualifications include extensive leadership experience in public administration, fund management, contract/vendor management, technology, and facility maintenance operations.

What benefits are included for employees in this role?

Benefits include paid time off, excellent health, dental, and vision insurance, a retirement plan, flexible spending accounts, free life insurance, and employee assistance programs.

What educational background is required to apply for the position?

Candidates must have at least a four-year college degree or equivalent experience in program administration, development, management, or operations.

What is the working environment like in this role?

The working environment is dynamic and team-oriented, with an emphasis on collaboration and effective communication across various business units within the Department of Administrative Services.

Is there support for professional development in this position?

Yes, the State of Iowa offers continuous learning opportunities through training programs, workshops, and tuition reimbursement.

How does the State of Iowa prioritize employee well-being?

The State prioritizes employee well-being through a comprehensive benefits package, including health insurance coverage, paid time off, and access to employee assistance programs.

State of Iowa

Job openings for the Executive Branch. Commercial, political, or other unrelated comments will be removed. #stateofiowa

Government
Industry
10,001+
Employees
1858
Founded Year

Mission & Purpose

The Iowa.gov website serves as the official online portal for the state of Iowa, providing residents, businesses, and visitors with access to a wide range of government services and information. The site facilitates online interactions with various state departments, offering resources such as tax information, vehicle registration, and public health services. Its ultimate mission is to enhance the efficiency and accessibility of state government services by providing a user-friendly platform for obtaining information and conducting transactions. The purpose of Iowa.gov is to improve public engagement and streamline governmental processes, ensuring that Iowans have convenient access to essential services and up-to-date information about their state government.