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Band 5- PA to Divisional Leadership Team – Clinical Support Services

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West Hertfordshire Teaching Hospitals NHS Trust

12d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • St Albans

AI generated summary

  • You must provide proactive support, exercise discretion, excel in organization and prioritization, manage diaries, handle meeting logistics, and serve as a key contact for diverse inquiries.
  • You will provide proactive support to the leadership team, manage diaries, organize meetings, handle inquiries, and oversee administrative tasks for efficient division operations.

Requirements

  • - Professional, proactive and flexible support to the Divisional Leadership Team
  • - Excellent judgement, discretion, and initiative
  • - Excellent organisation, prioritisation and analytical skills
  • - Maintaining and managing the diaries of the Divisional Leadership Team
  • - Providing full administrative/secretarial support for meetings
  • - Acting as a first point of contact for a wide range of queries internally and externally

Responsibilities

  • - Provide professional, proactive and flexible support to the Divisional Leadership Team
  • - Offer a range of administrative and business support services to ensure the efficient and professional running of the Division
  • - Manage the Divisional Leadership Team office effectively on a day-to-day basis
  • - Maintain and manage the diaries of the Divisional Leadership Team, prioritising the work schedule according to changing priorities
  • - Provide full administrative/secretariate support for meetings, including preparing agenda and transcribing formal minutes
  • - Follow up on actions from meetings
  • - Support the effective running of the Divisional Leadership Team office, including annual leave management, appraisals and absence management
  • - Act as a first point of contact for a wide range of queries internally and externally, ensuring professional handling of all queries

FAQs

What is the role of the Personal Assistant in the Clinical Support Services Divisional Leadership Team?

The Personal Assistant will provide professional, proactive, and flexible support to the Divisional Leadership Team, offering a range of administrative and business support services to ensure the efficient and professional running of the Division.

What departments are included in Clinical Support Services?

Clinical Support Services incorporates a variety of services across Pharmacy, Therapies, Radiology, and Pathology.

What are the key responsibilities of the Personal Assistant?

Key responsibilities include managing the diaries of the Divisional Leadership Team, providing administrative support for meetings, maintaining office operations, acting as a first point of contact for inquiries, and supporting annual leave management and appraisals.

Is there room for autonomy in this position?

Yes, the Personal Assistant will have a degree of freedom to act autonomously on specific tasks and projects to contribute to the Division’s objectives.

Are there flexible working options available for this role?

Yes, West Herts Teaching Hospitals NHS Trust offers a variety of flexible working options for all staff to support a good work-life balance.

Who should I contact for further details or to arrange an informal visit?

For further details or informal visits, you can contact Charlotte Coles, the Deputy Divisional Manager – Clinical Support, at Charlotte.Coles6@nhs.net or by phone at 07814 878979.

What should I do if I don’t hear back after applying?

If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

Can I expect career development and support for staff wellbeing?

Yes, staff wellbeing and development are a priority at West Herts Teaching Hospitals NHS Trust, and there is a focus on innovation in improving clinical care and patient experience.

Will assistance be provided for applicants with disabilities?

Yes, West Herts encourages and welcomes people with disabilities, and assistance can be provided if needed.

Is there a possibility of the job advert closing early?

Yes, the advert may close early due to the volume of applicants, so it is advisable to apply as soon as possible to avoid disappointment.

West Hertfordshire Teaching Hospitals NHS Trust

The very best care for every patient, every day.

Science & Healthcare
Industry
1001-5000
Employees
1991
Founded Year

Mission & Purpose

West Hertfordshire Hospitals NHS Trust provides comprehensive healthcare services in West Hertfordshire, including emergency, elective, and acute care. Their ultimate mission is to deliver high-quality, patient-focused care, enhance health outcomes, and ensure safety. Their purpose is to improve community well-being by offering excellent clinical services, advancing medical practice, and supporting health research and education.