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Business Admin Assistant - Beaumont ward

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Leicestershire Partnership NHS Trust

7d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Healthcare
  • Leicester

AI generated summary

  • You must have strong IT and audio-typing skills, effective communication abilities, and a calm, compassionate approach while working well in a team.
  • You will manage diaries, take meeting minutes, coordinate training and events, handle communications, order supplies, and address complaints while collaborating with teams.

Requirements

  • The successful candidate will possess excellent IT and audio-typing skills, good written and verbal communication skills, the ability to liaise with service users in a calm and compassionate manner and the ability to work positively and proactively as part of the wider administrative and clinical teams.

Responsibilities

  • The successful candidate will posses excellent IT and audio-typing skills, good written and verbal communication skills, the ability to liaise with service users in a calm and compassionate manner and the ability to work positively and proactively as part of the wider administrative and clinical teams.
  • As a Business Admin Assistant, you will be required to attend meeting, taking minutes/notes of the meeting, circulating documentation including identifying actions ensuring they are logged, prioritised, and are followed up.
  • You will be planning and organising training, appointments and events which will include co-ordinating travel arrangements and guest speakers.
  • You will undertake diary management for yourself and others and you will communicate effectively via email, including implementing a flagging/prioritisation system.
  • You will be creating and formatting professional communications, such as letters, leaflets, presentations, reports and briefings to a high standard.
  • You will be ordering goods or services, monitoring progress of orders, checking receipt of goods or services to ensure invoices can be reconciled.
  • You will be dealing with complaints and using your own initiative to solve problems and escalating where necessary.

FAQs

What is the primary role of the Business Admin Assistant on Beaumont Ward?

The primary role of the Business Admin Assistant is to provide a comprehensive administrative service to the multi-disciplinary team within Beaumont Ward, which is an adult inpatient ward for patients with mental health illnesses.

What skills are required for this position?

The successful candidate will possess excellent IT and audio-typing skills, good written and verbal communication abilities, and the capability to liaise with service users in a calm and compassionate manner.

What type of working environment can I expect at Leicestershire Partnership NHS Trust?

You can expect a supportive, innovative, and dynamic work environment with a welcoming team that prioritizes teamwork and provides regular supervision and support.

Is there an opportunity for career progression?

Yes, there are opportunities to progress your career with a structured learning journey that will help you achieve your long-term goals and work to your strengths.

What benefits does Leicestershire Partnership NHS Trust offer?

Benefits include a generous pension contribution, a holiday allowance starting at 27 days, free onsite parking, access to discounted shopping, recognition schemes, health and wellbeing support, and various other packages to support work-life balance.

Who can I contact for more information about the position?

For an informal chat, you can contact Jane Spencer at 0116 295 2766 or email jane.spencer10@nhs.net.

What responsibilities will I have in terms of meeting management?

You will be required to attend meetings, take minutes/notes, circulate documentation, identify actions, and ensure they are logged, prioritized, and followed up.

Will I need to manage a diary as part of this role?

Yes, you will undertake diary management for yourself and others, communicating effectively via email and implementing a flagging/prioritization system.

Are there any specific qualifications needed for this role?

While specific qualifications were not mentioned, strong administrative skills, IT proficiency, and effective communication abilities are essential for the role.

Is there support for health and wellbeing?

Yes, health and wellbeing support is included as part of the benefits offered by Leicestershire Partnership NHS Trust.

Leicestershire Partnership NHS Trust

Creating high quality compassionate care and well-being for all

Science & Healthcare
Industry
5001-10,000
Employees
2002
Founded Year

Mission & Purpose

Leicestershire Partnership NHS Trust provides a wide range of mental health, learning disability, and community health services across Leicester, Leicestershire, and Rutland. Their mission is to deliver high-quality, compassionate care tailored to the needs of individuals and communities. They aim to improve mental health and well-being through integrated care, research, and innovation, focusing on delivering person-centered services that enhance overall quality of life.200