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Business Administrator

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Microsoft

11d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You need 2+ years of admin/customer service experience, strong project management skills, budget management experience, and proficiency in Microsoft Office. Excellent communication and integrity required.
  • You will manage meetings, track action items, coordinate events, handle procurement, support executives' logistics, maintain budgets, and foster team morale while collaborating across departments.

Requirements

  • 2+ years Administrative, Business Support, and/or customer service experience
  • OR equivalent experience.
  • Strong project management skills.
  • Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include but are not limited to the following specialized security screenings:
  • Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
  • 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work
  • Associate's/Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
  • 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
  • OR equivalent experience.
  • Excellent written and verbal communication skills.
  • Planning & execution skills – for driving various events and offsites.
  • Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
  • Ability to work effectively under pressure, calmly and confidently with a can-do attitude.
  • High level of integrity and ability to manage sensitive and confidential information with discretion and professionalism.
  • Proficiency in Outlook, Word, Excel, Visio and PowerPoint.

Responsibilities

  • Define, prepare and setup ROB in consultation with leadership team.
  • Taking meeting notes and tracking actions items to closure.
  • Manage All Hands, Townhalls, Customer Visits, Events etc.
  • Anticipate procurements needs and plan for the same.
  • Creation and tracking of Purchase orders for vendors.
  • Tracking of budgets and actuals.
  • Coordinate with various support teams RE&F, HR, Vendors, Finance, etc. on operational issues.
  • Support senior executives travel itineraries, calendar, expenses, etc.
  • Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams.
  • Effectively plan and organize team morale events.
  • Tune into the pulse of the team and anticipates their needs ahead of time and plan.

FAQs

What is the main responsibility of the Business Administrator role?

The main responsibility of the Business Administrator is to transform the organization, drive employee engagement, and shape the business strategy while overseeing operational tasks such as Rhythm of Business, business operations, executive support, and team support.

What qualifications are required for this position?

Required qualifications include 2+ years of administrative, business support, and/or customer service experience, strong project management skills, and the ability to meet Microsoft’s security screening requirements.

Is a degree necessary for this role?

While a degree is not strictly required, it is preferred to have an Associate's or Bachelor’s Degree in a relevant field such as Business Administration, Human Resources, Marketing, Communications, Psychology, or Sociology.

What experience is preferred for candidates applying for this position?

Preferred qualifications include 3+ years of experience in an administrative, business support, or customer service role with an emphasis on scheduling, travel management, and budget management.

What skills are important for the Business Administrator role?

Important skills include excellent written and verbal communication, planning and execution for events, ability to work collaboratively, effectively manage sensitive information, and proficiency in Microsoft Office applications such as Outlook, Word, Excel, Visio, and PowerPoint.

Will the Business Administrator be required to support senior executives?

Yes, the role includes supporting senior executives with travel itineraries, calendar management, expenses, and coordinating logistics.

How does the organization ensure employee engagement?

The Business Administrator will be responsible for organizing team morale events and tuning into the needs of the team to foster engagement.

What is the company's stance on diversity and inclusion?

Microsoft is an equal opportunity employer and is committed to creating a culture of inclusion where everyone can thrive, regardless of their background or characteristics.

Will this role require any special security clearances?

Yes, this position will require passing the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

What kind of operational issues will the Business Administrator deal with?

The Business Administrator will coordinate with various support teams (RE&F, HR, vendors, Finance, etc.) to handle operational issues and ensure smooth business operations.

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Microsoft

Technology
Industry
10,001+
Employees
1975
Founded Year

Mission & Purpose

Every company has a mission. What's ours? To empower every person and every organization to achieve more. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it. Each day we make progress together by showing up as our authentic selves. We show up with a learn-it-all mentality. We show up cheering on others, knowing their success doesn't diminish our own. We show up every day open to learning our own biases, changing our behavior, and inviting in differences. When we show up, we achieve more together. Microsoft operates in 190 countries and is made up of more than 220,000 passionate employees worldwide.