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Business Administrator

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Microsoft

10d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Hyderabad

AI generated summary

  • You need 4+ years' experience, strong communication skills, and organizational abilities. Proficiency in Microsoft tools and project management experience are a must.
  • You will manage calendars, coordinate travel, support budgeting, handle onboarding/offboarding, reconcile expenses, organize events, ensure compliance, and track physical assets.

Requirements

  • 4+ years of proven relevant work experience
  • A great attitude and positive approach to people and tasks
  • Effective written and verbal communication skills, including teamwork, facilitation, and negotiation
  • Should have experience managing executive visits, team events, budgeting, vendor management, procurement and asset management
  • Maintain the confidentiality of highly sensitive material with tact and professionalism
  • Ability to react with appropriate urgency to situations and requests
  • Strong attention to detail with strong problem-solving and troubleshooting skills
  • Strong organizational skills
  • Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
  • Able to solve complex problems when they occur
  • Proficiency with Microsoft software, including Microsoft Office and Outlook
  • 2+ years prior MS experience, proficient with MS internal tools
  • BA/BS degree is desirable but not required
  • Project management experience

Responsibilities

  • Proactively managing a GM calendar with attention to accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments
  • Planning and coordination of domestic and international travel plans
  • Partnering with a team of business administrators to support the organization’s T&E budgets, employee onboarding, and offboarding
  • Assisting with headcount management, vendor account management and onboarding and distribution and security group ownership and management
  • Timely and accurate reconciliation of expenses, ensuring employees’ expenses comply with company policies and appropriate category of spend
  • Team support includes space management, office moves, new hire set up and onboarding and procurement of equipment and supplies and organizing, managing and facilitating teams events
  • Maintaining manager and group information with confidentiality
  • Effectively communicating and building relationships with the business support community and business leadership
  • Influencing and embracing cross-functional/cultural teams
  • Ensuring compliance with Microsoft and team policies and procedures
  • Rhythm Of Business: Rhythms Of Business are typically driven in consultation with the team leadership and include all hands, townhalls, AMA and technical reviews of various varieties
  • Business Operations: Proactively manage budget and accounting processes for the team, anticipate procurement needs, vendor management all while working in a rich environment with a variety of support teams RE&F, HR, Finance, etc. Identify, recommend, and implement solutions to departmental operations and process issues. Keep abreast of changes in policies and ensure operational hygiene and compliance to policies by reviewing and providing information to the teams
  • Executive Support: Support executives travel itineraries, calendar, expenses, etc. Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams. Manage schedules/calendars for the leader/s and anticipate needs to enable them to be more productive
  • Team support: Effectively plan and organize different team events. Coordinate off-sites including end-end logistics arrangements. Tune into the pulse of the team and anticipates their needs ahead of time and plan for the same. Single point of contact for all administrative tasks like raising purchase orders, verifying expenses as needed, updating internal tools, procuring gifts, mementos, awards, promptly assisting with team requests while ensuring compliance with corporate policies and procedures
  • New Hires and workforce planning: Help in making sure new hires are setup and productive on the day they land by being pro-actively taking care of their access, hardware, IDs and other relocation logistics as required. Update and maintain organizational distribution lists, org charts and reporting and serve as the single point of contact for onboarding/exit processes and formalities
  • Asset Management: Responsible for keeping track of all physical assets in the team, procurement and disbursement per policy and budget.

FAQs

What is the primary role of a Business Administrator in the Surface Team?

The primary role of a Business Administrator in the Surface Team is to support managers and the team by managing complex calendars, coordinating travel plans, assisting with budget management, and facilitating team events, all while ensuring attention to detail and compliance with company policies.

What are the required qualifications for this position?

The required qualifications include 4+ years of relevant work experience, effective written and verbal communication skills, experience in managing executive visits, team events, budgeting, vendor management, and maintaining confidentiality of sensitive material, among others.

What are the preferred qualifications for candidates applying for this role?

Preferred qualifications include 2+ years of prior Microsoft experience, proficiency with Microsoft internal tools, a BA/BS degree (desirable but not required), and project management experience.

What types of tasks will I be responsible for in this role?

You will be responsible for tasks such as managing the GM's calendar, planning domestic and international travel, supporting onboarding and offboarding processes, reconciling expenses, organizing team events, and maintaining confidentiality of manager and group information.

Is experience with Microsoft software necessary for this position?

Yes, proficiency with Microsoft software, including Microsoft Office and Outlook, is required for this position.

Do we offer support for employee onboarding and offboarding?

Yes, supporting employee onboarding and offboarding is part of the responsibilities for the Business Administrator role.

How does the role contribute to the overall team culture at Microsoft?

The role contributes to the team culture by fostering collaboration, ensuring effective communication, anticipating needs, and organizing team events that align with Microsoft's values of respect, integrity, accountability, and inclusion.

What kind of workplace environment can I expect as a Business Administrator on the Surface Team?

You can expect a dynamic, energetic, and collaborative workplace environment where members are driven to impact day-to-day business needs and support each other in achieving common goals.

How important is attention to detail in this position?

Attention to detail is crucial in this position as it involves managing complex tasks, ensuring compliance with policies, and accurately handling sensitive information and budgets.

Will I be collaborating with international teams?

Yes, this role involves supporting several international teams, which requires effective communication and collaboration across different cultures and time zones.

Microsoft

Technology
Industry
10,001+
Employees
1975
Founded Year

Mission & Purpose

Every company has a mission. What's ours? To empower every person and every organization to achieve more. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it. Each day we make progress together by showing up as our authentic selves. We show up with a learn-it-all mentality. We show up cheering on others, knowing their success doesn't diminish our own. We show up every day open to learning our own biases, changing our behavior, and inviting in differences. When we show up, we achieve more together. Microsoft operates in 190 countries and is made up of more than 220,000 passionate employees worldwide.