Business Clerk - IDEA Lower Rio Grande Valley (Immediate Opening)

IDEA Public Schools

3mo ago

Job
Full-time
Junior Level
People, HR & Administration
Accounting & Tax

AI generated summary

You need a HS Diploma/GED, 2+ years in a school/nonprofit, strong analytical skills, proficiency in financial software, and excellent communication. Must be detail-oriented and meet deadlines.
You will manage campus finances, support staff, ensure compliance, respond to inquiries, handle contracts and procurement, and maintain inventory while adhering to deadlines and policies.

Requirements

Required experience:
Education: HS Diploma or GED Required, Bachelor’s Degree Preferred
Experience: 2+ years experience at a school system or nonprofit; experience managing cross-functional projects and finances in a large, mission-driven organization
Experience working in a fast-paced, results-oriented environment
Expectations:
Emails and Teams messages are responded to in a timely manner (48 hours)
Submissions of forms are completed accurately and on time (Requisitions, contracts, other approval forms)
Campus support to staff and students
Monday – Friday from 8AM – 5PM is the standard work schedule for a Business Clerk. The Business Clerk schedule will be unique to the Business Clerk and the campus. The Regional Manager will be responsible for providing the Business Clerk schedule to campuses to ensure alignment.
Will participate in Campus Operating Mechanisms (weekly/biweekly check-in, tactical, EOD updates).
Will provide support and potential solutions that meet IDEA Business Office policies in emergency situations.
Non-Negotiables:
Business Clerks and campus leadership should adhere to escalating matters to the Regional Manager. If the situation needs to be escalated further, the Regional Manager will escalate to the Assistant Director and/or Director.
Business Clerks must be included with procurement, fundraising, and field lesson decisions.
Business Clerks will submit Contract Requests in the Contracts Module with collected supporting documentation from campus lead team members or the Administrative Assistant. In cases where another member of campus would like to submit a Contract Request, they should seek partnership with the Business Clerk to ensure they are meeting the requirements of the request.
Business Clerks will support in securing Charter Bus quotes with an updated Safer Reports for compliance for all field lessons and travel. In cases where another member of campus would like to submit for a Charter Bus quote, they should seek partnership with the Business Clerk to ensure they are meeting the requirements of the request.
With the support of Administrative Assistants, Business Clerks will support in submitting all fundraising approval forms and maintain cash handler compliance for all sponsors on campus.
Business Clerks will prep cash and check deposits to avoid suspensions for that corresponding month.
Visibility and workspace of Business Clerks
Business Clerks will continue executing and implementing Business Office best practices for their specific campuses. There must be a sufficient work area where the Business Clerk can comfortably work to operate any cash handling and inventory.
Business Clerks will also require access to storage closets to audit inventory on a bi-monthly basis for all campus supplies and technology and the campus safe.
Having a space that is visible to all will provide transparency for the Business Clerk and Campus staff.
Business Clerks will no longer be able to perform campus duties outside the scope of Business Office functions.
A Business Clerk must be available to meet deadlines and timelines set by Business Office. (APB, textbook orders, BOY/EOY Checklists, receiving, contracts)
If an emergency happens, a Business Clerk must be available to attend to the matter for resolution. Such examples are receiving, securing field lesson transportation, or lodging due to unforeseen changes.
Business Clerks may visit different sites within their region to support in processes, act as an administrator for multiple sites, or support to temporarily fill an unforeseen vacancy.
Business Clerks are the only personnel allowed on campus with access to certain systems that are used to support, submit, and track Business Office processes. This means no other personnel on campus can provide support or coverage for a Business Clerk and therefore, the Business Clerk must be available at all times.
Business Clerks will not be approved for overtime for work not core to role.
Knowledge and Skills:
Strong analytical and problem-solving skills.
Excellent communication and collaboration abilities.
Knowledge of educational processes and the ability to translate data into actionable insights.
Attention to detail and a commitment to data accuracy.
Proficient in using financial software and Microsoft Office Suite.
Excellent customer service and communication skills.

Responsibilities

- Business Clerks provide and maintain a financial skillset to be utilized on the support and management of finances 100% of the time at the campus level.
- Their role is to ensure all the systems and procedures for the campus are being executed with fidelity to meet budget targets, procurement timelines, and compliance.
- This requires a specific skillset and access to systems that will allow for the implementation and support of campus administrative staff and instructional staff with our financial policies.
- Emails and Teams messages are responded to in a timely manner (48 hours).
- Submissions of forms are completed accurately and on time (Requisitions, contracts, other approval forms).
- Campus support to staff and students.
- Monday – Friday from 8AM – 5PM is the standard work schedule for a Business Clerk.
- The Business Clerk schedule will be unique to the Business Clerk and the campus.
- The Regional Manager will be responsible for providing the Business Clerk schedule to campuses to ensure alignment.
- Will participate in Campus Operating Mechanisms (weekly/biweekly check-in, tactical, EOD updates).
- Will provide support and potential solutions that meet IDEA Business Office policies in emergency situations.
- Business Clerks and campus leadership should adhere to escalating matters to the Regional Manager.
- Business Clerks must be included with procurement, fundraising, and field lesson decisions.
- Business Clerks will submit Contract Requests in the Contracts Module with collected supporting documentation from campus lead team members or the Administrative Assistant.
- In cases where another member of campus would like to submit a Contract Request, they should seek partnership with the Business Clerk to ensure they are meeting the requirements of the request.
- Business Clerks will support in securing Charter Bus quotes with an updated Safer Reports for compliance for all field lessons and travel.
- In cases where another member of campus would like to submit for a Charter Bus quote, they should seek partnership with the Business Clerk to ensure they are meeting the requirements of the request.
- With the support of Administrative Assistants, Business Clerks will support in submitting all fundraising approval forms and maintain cash handler compliance for all sponsors on campus.
- Business Clerks will prep cash and check deposits to avoid suspensions for that corresponding month.
- Visibility and workspace of Business Clerks.
- Business Clerks will continue executing and implementing Business Office best practices for their specific campuses.
- There must be a sufficient work area where the Business Clerk can comfortably work to operate any cash handling and inventory.
- Business Clerks will also require access to storage closets to audit inventory on a bi-monthly basis for all campus supplies and technology and the campus safe.
- Having a space that is visible to all will provide transparency for the Business Clerk and Campus staff.
- Business Clerks will no longer be able to perform campus duties outside the scope of Business Office functions.
- A Business Clerk must be available to meet deadlines and timelines set by Business Office. (APB, textbook orders, BOY/EOY Checklists, receiving, contracts).
- If an emergency happens, a Business Clerk must be available to attend to the matter for resolution.
- Such examples are receiving, securing field lesson transportation, or lodging due to unforeseen changes.
- Business Clerks may visit different sites within their region to support in processes, act as an administrator for multiple sites, or support to temporarily fill an unforeseen vacancy.
- Business Clerks are the only personnel allowed on campus with access to certain systems that are used to support, submit, and track Business Office processes.
- This means no other personnel on campus can provide support or coverage for a Business Clerk and therefore, the Business Clerk must be available at all times.
- Business Clerks will not be approved for overtime for work not core to role.

FAQs

What is the role of a Business Clerk at IDEA Public Schools?

The Business Clerk acts as a finance liaison between the Business Office and campus staff, assisting with campus issues, managing finances, presenting budgets, and supporting various campus initiatives.

What are the travel expectations for this position?

Travel expectations are limited to commuting to the Regional Office or neighboring campuses for trainings, meetings, and workshops, with mandatory out-of-region travel for Summer Trainings.

What is the compensation range for this role?

The compensation for this role ranges from $17.44 to $21.80 per hour, depending on experience, and eligible for a performance bonus based on team performance.

What benefits does IDEA offer for Business Clerks?

IDEA offers a comprehensive benefits plan that includes paid family leave, tuition reimbursement, employer-paid mental/behavioral health services, dental and vision plans, disability and life insurance, vacation time, referral bonuses, and professional development opportunities.

What is the required experience for applying to this position?

Candidates should have a high school diploma or GED (a Bachelor's Degree is preferred) and at least 2 years of experience in a school system or nonprofit, managing cross-functional projects and finances.

What are the work hours for the Business Clerk position?

The standard work schedule is Monday to Friday from 8 AM to 5 PM, but the specific schedule may vary depending on the campus and will be communicated by the Regional Manager.

What are the non-negotiables for this role?

Non-negotiables include adhering to escalation processes, supporting procurement and fundraising efforts, ensuring compliance with fundraising and cash handling, and being available to meet deadlines and assist with emergencies.

What competencies are expected for a Business Clerk?

Candidates should possess strong analytical and problem-solving skills, excellent communication abilities, attention to detail, proficiency in financial software and Microsoft Office Suite, and excellent customer service skills.

What does IDEA Public Schools believe regarding education?

IDEA Public Schools believes that every child can go to college and is committed to sending 100% of graduates to college, showcasing a dedication to educational equity and excellence.

How can I apply for the Business Clerk position?

Applications can be submitted online through Jobvite, and it is recommended to apply as soon as possible.

IDEA Public Schools

Education

Industry

10,001+

Employees

2001

Founded Year

Mission & Purpose

IDEA Public Schools believes that each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to one of the fastest-growing network of tuition-free, K-12 public charter schools in the United States. IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Louisiana, Florida, and Ohio and is on-track to maintain its legacy of sending 100% of its graduates to college.