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BUSINESS OFFICE ADMINISTRATOR, College of Arts & Sciences, Business Office

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Boston University

10d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Accounting & Tax
  • Boston

AI generated summary

  • You need a bachelor's degree, 3-5 years of experience, payroll management, SAP, HR admin skills, strong organization, communication, attention to detail, and problem-solving abilities.
  • You will manage payroll, oversee onboarding/offboarding, handle temporary hires, maintain supplies and facilities, supervise student employees, and address HR inquiries and administrative tasks.

Requirements

  • - Bachelor's degree and 3-5 years of experience
  • - Experience in payroll management, SAP, HR administration preferred
  • - Strong organizational skills with the ability to handle multiple tasks and deadlines
  • - Excellent communication skills
  • - Ability to work independently and as part of a team
  • - Attention to detail and problem-solving skills

Responsibilities

  • Payroll Management: Oversee the weekly payroll process for staff and students. Ensure hours are accurately recorded and approved in Business Link and SAP systems. Coordinate with departments for additional or overtime hours and budget allocations. Manage timesheet data in the absence of supervisors and serve as a backup for hiring and terminations.
  • Onboarding & Offboarding: Collaborate with the CAS Director and Assistant Director of HR Administration to facilitate staff onboarding and offboarding processes. Support monthly new hire sessions, manage HR communication, handle inquiries through designated inboxes, and oversee special HR projects.
  • Temps/Casual Hires: Manage the hiring and termination processes for casual and temporary employees across the College, including specific needs for temporary actors in the Playwrights Theatre department, and address I-9 issues with HR.
  • Administrative Duties: Oversee ordering of office supplies, handle conference room reservations, process cash credit vouchers, and ensure timely deposits.
  • Maintain administrative and personnel lists, manage the CAS SharePoint site, and act as the primary contact for building maintenance emergencies at designated campus locations.
  • Student Management: Supervise student employees in the CAS Business Office, ensuring effective front desk coverage and management of administrative tasks. Provide backup support at the front desk when necessary and handle other duties as assigned.

FAQs

What is the role of the Business Office Administrator in the College of Arts & Sciences?

The Business Office Administrator manages various administrative and human resources functions, including payroll processes, staff onboarding and offboarding, employee management, and general administrative support within the College.

What are the key responsibilities of this position?

Key responsibilities include overseeing payroll management, facilitating onboarding and offboarding processes, managing casual and temporary hires, handling administrative duties, maintaining personnel lists and the CAS SharePoint site, and supervising student employees.

What qualifications are required for this position?

A bachelor's degree and 3-5 years of experience are required, along with experience in payroll management and HR administration preferred, strong organizational skills, excellent communication skills, and attention to detail.

Is prior experience with SAP necessary for this role?

While not mandatory, experience in SAP is preferred as it relates to payroll management and HR administration.

Will training be provided for new hires in this position?

Yes, there will likely be training and support provided to help new hires become familiar with the specific processes and systems used in the College's Business Office.

What types of benefits are offered with this position?

The position offers generous benefits including health, dental, and life insurance, tuition remission, retirement savings, paid time off, and holiday leave.

How many student employees will the Business Office Administrator supervise?

The Business Office Administrator will supervise student employees to ensure effective front desk coverage and management of administrative tasks, though the exact number is not specified.

Is experience in payroll management essential for applying?

Yes, experience in payroll management is essential for candidates applying for the Business Office Administrator position.

Is this position part-time or full-time?

The job description does not specify the employment type; typically, positions like this are full-time, but interested applicants should confirm during the application process.

Are there opportunities for professional development in this role?

Yes, working in a dynamic college environment often provides opportunities for professional development and advancement, fostering skills and career growth.

Boston University

Over 34,000 students, 10,000+ faculty and staff, 300+ programs of study, three campuses, and one tiny Boston terrier

Education
Industry
10,001+
Employees
1869
Founded Year

Mission & Purpose

Boston University (BU) is a leading private research institution that offers a wide range of undergraduate, graduate, and professional programs across various fields of study. Their ultimate mission is to foster a diverse and inclusive academic community dedicated to excellence in education, research, and service. The purpose of Boston University is to empower students to realise their full potential through rigorous academic training, innovative research opportunities, and a commitment to societal impact. BU aims to contribute to the global advancement of knowledge and the betterment of society by preparing graduates to be thoughtful, engaged, and effective leaders in their chosen fields.