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Business Specialist and Executive Support

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • Milan

AI generated summary

  • You need a High School Diploma, a Bachelor’s degree, and at least 8 years of experience in similar roles.
  • You will manage correspondence, data tracking, reporting, and support meetings. Coordinate travel, maintain records, conduct research, and enhance stakeholder relationships.

Requirements

  • High School Diploma and Bachelor’s degree
  • Minimum 8 years in similar roles

Responsibilities

  • Prepare, draft, proofread and execute accurate business correspondence using excellent communication skills:
  • Responsible for tracking, consolidating data and maintaining records, producing reports and presentations
  • Draft more complex sales documentation, proposals, reports and correspondence such as sales contracts and maintenance agreements
  • Take minutes of sessions / staff meetings
  • Maintain the current filing and database system; look for ways to improve current systems
  • Perform background research on customer accounts, prospects, competitors and industry trends to support the sales team’s activities.
  • Marketing support for Congress organization: support the implementation of scientific and marketing activities at congresses in cooperation with marketing department (documentation, expense control, organization).
  • Act as the point of contact between the EP Regional Director and internal or external colleagues and communicate with other departments such as OEC, Legal, Finance, EMEA and Global Marketing Dept. and DVP Executive Assistant.
  • Support EP Regional Director in managing high quality relationships with key stakeholders (customers and other external stakeholders) enhancing company pillars and reputation.
  • Support EP Regional Director in his/her role in implementing the new strategy i.e., supporting him/her in serving as a single point of contact and providing high-level direction to align the Region Leaders with EMEA and Global strategies, ensuring open communication, collaboration across the Region affiliates and employee engagement at regional level.
  • Provide additional proactivity and tactical expertise to keep the EP Regional Director organized, informed and prepared for anything that comes his/her way.
  • Responsible of calendar and scheduling management, along with coordinating travel arrangements and event planning:
  • Coordinate and set up Leadership Sales Meetings and other Region South Meetings
  • Attend meetings when required
  • Organize all travels and hotel reservations and compile expense reports for the EP Regional Director
  • Set up sponsorship agreements and educational grants, complying with relevant regulations and code of ethics and compliance at Italian level.
  • Develop a reasonable knowledge of EP products.
  • Interact with other EP/Abbott assistants to build a collaborative work environment.
  • Ensure all standing OEC, Regulatory and Quality Procedures are followed.

FAQs

What is the main purpose of the Business Specialist and Executive Support role?

The main purpose of this role is to provide business and administrative support to the EP Regional Director and the Region South Sales Team.

What kind of tasks will I be responsible for related to business correspondence?

You will be responsible for preparing, drafting, proofreading, and executing accurate business correspondence, as well as tracking and consolidating data, maintaining records, and producing reports and presentations.

Is there a requirement to attend meetings?

Yes, you may be required to attend meetings and take minutes during these sessions or staff meetings.

What is the expectation regarding travel arrangements?

You will be responsible for organizing all travel and hotel reservations for the EP Regional Director, as well as compiling expense reports.

How will this role support marketing activities?

The role will include providing marketing support for congress organization and helping implement scientific and marketing activities in collaboration with the marketing department.

What qualifications are required for this position?

The qualifications required are a High School Diploma, a Bachelor’s degree, and a minimum of 8 years of experience in similar roles.

Will I need to interact with other departments?

Yes, you will act as the point of contact between the EP Regional Director and various internal or external colleagues, communicating with departments such as OEC, Legal, Finance, EMEA and Global Marketing, and the DVP Executive Assistant.

Is knowledge of EP products required for this role?

Yes, you will be expected to develop a reasonable knowledge of EP products.

How does the role promote relationship management with key stakeholders?

The role supports the EP Regional Director in managing high-quality relationships with key stakeholders, enhancing the company’s pillars and reputation.

Are there compliance regulations to consider in this role?

Yes, you will be responsible for setting up sponsorship agreements and educational grants in compliance with relevant regulations and the code of ethics at the Italian level.

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

At Abbott, we’re dedicated to helping people live more fully, in everything we do. We’re creating the future of healthcare through life-changing technologies that make you healthier and stronger, quickly identify when you have a medical need, and treat conditions to help you get back to doing what you love. With headquarters in north suburban Chicago, Abbott serves people in more than 160 countries with leading medical devices, diagnostics, nutrition products and branded generic medicines. More than 115,000 of us are helping millions of people to live better and healthier, every day around the world. Our employees do work that matters as part of a global community that supports them with career development opportunities and locally competitive benefits. Mission: We help people live better and healthier with our life-changing technologies. We're revolutionizing health with the most personal technologies, empowering people with the data and knowledge they need to help them live longer and better.