Clerical Support Assoc (FH) (Part Time, Evenings)

Northwell Health

Aug 29

Applications are closed

Job
Full-time
Entry & Junior Level
People, HR & Administration
Healthcare
Forest Hills

Requirements

High School Diploma or equivalent, required.
American Heart Association (AHA) Heartsaver Course, preferred.
Prior clerical experience, preferred.
Typing 30 wpm and/or data entry skills (80 keystrokes per minute), required.
Knowledge of medical terminology, preferred.
Ability to communicate effectively.

Responsibilities

- Performs receptionist duties including, but not limited to:
- Directs patients, physicians, visitors and staff to appropriate areas
- Answers telephones, directs calls, and takes messages.
- Admits patients to unit. Labels doors and obtains addressograph plate.
- Coordinates room assignments with Patient Registration. Maintains/changes patient record to reflect reassignment. Notifies appropriate staff when patient's room is ready.
- Schedules appointments for patient's tests and procedures. Coordinates transportation, as needed.
- Responds to patients on the intercom system and promptly relays information to appropriate staff member.
- Runs errands as necessary to lab, pharmacy, CSR, etc.
- Serves as a liaison with various hospital departments (i.e Central Service, Dietary, Environmental Services, Staffing Office, etc.).
- Performs secretarial duties including, but not limited to:
- Transcribes physician's orders to appropriate documents.
- Enters requests for lab work/diagnostic testing into the computer system, including all requested demographic and clinical information.
- Enters significant patient data into the computer information system, i.e., reports, procedures, referral, admission, transfers, discharges, diet orders, etc.
- Maintains and updates patient medical record. Ensures admission consents and cytology forms are complete and filed. Prepares medical record to accompany patient on off-unit activity. Completes medical record upon patient discharge and transfers to Medical Records Department.
- Maintains various unit records (i.e., census sheets, etc.).
- Collects volume indicators for performance improvement activities and compiles statistics for reporting.
- Maintains unit supply inventory. Orders and restocks office supplies and patient care items with respect to the guidelines/par levels for the unit.
- Performs related duties, as required.

FAQs

What are the working hours for this position?

The position requires working 2 shifts per week from 3pm to 11pm, with varied shifts including every other Saturday and Sunday.

Is prior clerical experience required for this job?

While prior clerical experience is preferred, it is not strictly required for this position.

What educational qualifications are necessary for this role?

A High School Diploma or equivalent is required for this position.

Is knowledge of medical terminology necessary?

Knowledge of medical terminology is preferred but not required for this position.

What skills are required for this position?

Required skills include typing at least 30 words per minute and data entry skills of 80 keystrokes per minute, as well as the ability to communicate effectively.

Are there any certifications required?

While not required, the American Heart Association (AHA) Heartsaver Course is preferred.

What kind of duties will I be performing in this role?

Duties include receptionist and secretarial tasks such as directing calls, admitting patients, scheduling appointments, maintaining medical records, and coordinating with various hospital departments.

Will I be responsible for managing inventory in this role?

Yes, you will maintain the unit supply inventory, order, and restock office supplies and patient care items.

Is there room for advancement in this position?

Advancement opportunities may exist within the hospital, depending on performance and available positions.

What is the salary range for this position?

The salary range is not specified in the job description, but it indicates that compensation may vary based on factors like location, experience, and internal equity.

Northwell Health

We’ve re-imagined what health care can be. Are you Made for this?

Science & Healthcare

Industry

10,001+

Employees

1997

Founded Year

Mission & Purpose

Northwell Health is New York State’s largest health care provider and private employer, with 21 hospitals, about 900 outpatient facilities and more than 12,000 affiliated physicians. We care for over two million people annually in the New York metro area and beyond, thanks to philanthropic support from our communities. Our 85,000 employees – 18,900 nurses and 4,900 employed doctors, including members of Northwell Health Physician Partners – are working to change health care for the better. We’re making breakthroughs in medicine at the Feinstein Institutes for Medical Research. We're training the next generation of medical professionals at the visionary Donald and Barbara Zucker School of Medicine at Hofstra/Northwell and the Hofstra Northwell School of Nursing and Physician Assistant Studies