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CLUSTER PURCHASING ASSISTANT

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Leonardo Hotels UK & Ireland | Formerly Jurys Inn

16d ago

  • Job
    Full-time
    Junior & Mid Level
  • Customer Relations
    Logistics
  • Cardiff

AI generated summary

  • You must have strong English, excellent communication skills, financial report understanding, attention to detail, team development experience, commercial awareness, IT proficiency, and hospitality background.
  • You will match purchase orders, resolve price queries, assist in month-end activities, liaise with suppliers, maintain stock sheets, and support finance team objectives across multiple hotels.

Requirements

  • Have an excellent level of business English.
  • Have excellent communication skills both written and verbal.
  • Be able to demonstrate a basic understanding & interpretation of financial reports.
  • Have excellent attention to detail, organised and can work to strict deadlines.
  • Have experience in team development.
  • Have commercial understanding and business.
  • Have proven competence in the use of accounting and PMS systems.
  • Possess very good IT skills in Office applications.
  • Experience of Opera, Micros and SAP.
  • Be flexible regarding travel and work hours, with a possibility of overnight stay.
  • Experience of hospitality is ideal.

Responsibilities

  • To ensure that all Procure Wizard purchase orders and delivery notes are matched correctly and that all price queries are resolved with Purchasing.
  • Be flexible to travel across the region currently covering 4 hotels, and train & develop members of finance as well as Department Heads.
  • To ensure Procure Wizard KPIs, MP Scans, Outstanding Deliveries are maintained and cleared down where applicable.
  • To Review Commitments and carry out Ad-Hoc Requests depending on business needs.
  • Assist in Month End Activities – Such as Cost Centre Balancing, and Junior P&L journals.
  • To liaise with suppliers over disputed invoices.
  • Request Statements and reconcile back to the POs and raise where applicable.
  • To supervise the Procure Wizard Food & Beverage flashes.
  • To ensure Purchase Ledger month-end closure procedures are adhered to.
  • Preparation of monthly accrual schedule based on outstanding purchase orders/delivery notes.
  • To liaise with Central Processing admin – re: prompt payment of invoices.
  • To liaise with Head Office purchasing – re: pricing and volume issues.
  • To ensure stock sheets are updated on an ongoing basis.
  • Participation in the development & achievement of the business objectives of the group finance team.
  • Deal with supplier queries in a friendly and efficient manner.
  • Be aware of the ‘business' as a hospitality provider.
  • Make sure all stakeholders are responded to promptly and effectively and any issues are dealt with in a timely fashion.
  • Assist Cluster FC / Accounts Manager/Supervisor with proactive planning in order to facilitate the readiness of the Finance department at all times.
  • Communicating and cooperating with management colleagues.

FAQs

What is the primary responsibility of the Cluster Purchasing Assistant?

The primary responsibility is to ensure the efficient running of the finance functions within the property and to assist with the finance functions of a cluster of four hotels.

Is travel required for the Cluster Purchasing Assistant position?

Yes, the position requires flexibility to travel across the region covering four hotels.

What kind of training will be provided for this role?

Practical training will be provided, along with development and progression opportunities within the company.

What skills are required for the Cluster Purchasing Assistant position?

Candidates should have excellent communication skills, attention to detail, a basic understanding of financial reports, and proven competence in accounting and PMS systems.

Are there any specific software skills required for this role?

Yes, experience with Opera, Micros, SAP, and proficiency in Office applications are preferred.

How many days of holiday are provided to employees?

Employees are entitled to 28 days of holiday, including bank holidays, which can increase to a maximum of 33 days with service.

Will I be working with a team?

Yes, you will be part of a diverse team working together within the accounts team.

Are meals provided during shifts?

Yes, meals are provided on duty.

What recognition programs does Leonardo Hotels offer?

Recognition programs include Employee of the Month bonuses, as well as a Leo Points system that allows employees to earn rewards.

What kind of work culture can I expect at Leonardo Hotels?

You can expect a friendly and engaging work culture, with a focus on employee satisfaction and involvement in events like summer barbecues and Christmas parties.

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Leonardo Hotels UK & Ireland | Formerly Jurys Inn

Welcome to Leonardo Hotels UK & Ireland, formerly known as Jurys Inn! #ComeJoinUs

Travel & Leisure
Industry
5001-10,000
Employees

Mission & Purpose

Leonardo Hotels is one of the fastest-growing hotel chains in Europe with over 150 hotels in 13 countries, 52 of which are within the UK & Ireland. Leonardo Hotels are ideally located for sightseeing, shopping and business, and all our hotels have spacious comfortable bedrooms to relax in. Whether it is our 24 hour available staff, free WiFi or plentiful buffet breakfast, at Leonardo Hotels the little things make big differences. So whether you are visiting us as a business or leisure guest, a warm welcome awaits. #ComeJoinUs