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Company Secretarial Assistant

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Marex

3d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Government & Politics
    Legal
  • London

AI generated summary

  • You should have relevant experience in a large/private company or professional services, knowledge of corporate governance, minute-taking skills, and be Chartered Governance Institute qualified or intend to pursue it.
  • You will manage event-driven corporate actions, liaise with external providers, maintain statutory registers, coordinate meetings, assist with governance, and support transactions.

Requirements

  • Relevant experience ideally gained in a large private company, listed company, or a professional services firm supporting similar entities. Financial services experience would also be beneficial.
  • Requires a good understanding of company corporate governance, company secretarial software and good minute taking skills.
  • Chartered Governance Institute qualified/part-qualified or intention to pursue the qualification.

Responsibilities

  • Effecting event-driven actions for group companies including appointment/ resignation of directors, company name changes, adoption of/ changes to articles, dividend payments, etc.
  • Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided to the Group’s overseas subsidiaries and branches.
  • Maintaining the statutory registers for all Group companies on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents.
  • Implementing changes to the Group’s corporate structure, including integration of new acquisitions, liquidation, and closure of legal entities.
  • Co-ordinating meetings of the Group’s sub-committees and certain subsidiaries (both in the UK and overseas), including scheduling, preparation of agenda, circulation of papers, taking and producing minutes.
  • Assisting with the financial year-end process including drafting/reviewing Group and subsidiary accounts, and facilitating approval thereof.
  • Developing and maintaining the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists.
  • Assisting the Company Secretary with preparation for meetings of the Group’s Board and Board Committees, including use of ‘Diligent Boards’.
  • Assisting internal and external stakeholders with requests for ‘Know Your Client’ information relating to the Group, particularly its current shareholding structure.
  • Assisting with transaction-based events including acquisitions and disposals.
  • Development and maintenance of departmental procedures/ policies.

FAQs

What is the primary purpose of the Company Secretarial Assistant role at Marex?

The primary purpose of this role is to assist the Company Secretary in providing company secretarial services to the Marex group of companies.

What are some key responsibilities of the Company Secretarial Assistant?

Key responsibilities include effecting event-driven actions for group companies, maintaining statutory registers, coordinating meetings of sub-committees, assisting with the financial year-end process, and developing the Group’s Corporate Governance Framework.

What qualifications are preferred for candidates applying for this position?

Candidates should have relevant experience in a large private company, listed company, or a professional services firm, and preferably be Chartered Governance Institute qualified/part-qualified or intend to pursue the qualification.

What skills are essential for the Company Secretarial Assistant role?

Essential skills include a good understanding of corporate governance, company secretarial software, excellent attention to detail, strong task management, and effective communication abilities.

Is previous financial services experience beneficial for this role?

Yes, previous financial services experience would be beneficial for candidates applying for this position.

How does Marex handle inclusivity in its recruitment process?

Marex is committed to being an inclusive employer and providing an accessible recruitment process for all candidates. They welcome applications from diverse backgrounds and offer reasonable adjustments as needed.

What competencies are expected from a candidate in this role?

Expected competencies include resilience in fast-paced environments, strategic collaboration, ability to adapt, strong attention to detail, and a capability to learn and understand the Group’s business.

What software will the Company Secretarial Assistant use?

The Company Secretarial Assistant will use 'Diligent Entities' software for maintaining statutory registers and 'Diligent Boards' for assisting with Board meetings.

Will the Company Secretarial Assistant be involved in transaction-based events?

Yes, the Company Secretarial Assistant will assist with transaction-based events including acquisitions and disposals.

Is there an opportunity for career advancement in this role?

Yes, this position is a good stepping stone for those forging a career in company secretarial services, and Marex encourages candidates looking for their next step in this field to apply.

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Marex

Marex is a diversified global financial services platform connecting clients to energy, commodities & financial markets.

Finance
Industry
1001-5000
Employees
2005
Founded Year

Mission & Purpose

Marex is a leading global commodities and financial markets brokerage firm. With a strong presence in the UK and offices worldwide, Marex offers a comprehensive range of services including execution, clearing, and advisory services to institutional clients, corporations, and individual traders. Their mission is to empower clients with the tools, insights, and support needed to navigate and thrive in the complex world of commodities and financial markets. Marex's purpose is to provide innovative solutions and unrivalled expertise, enabling clients to make informed decisions, manage risks effectively, and seize opportunities in the ever-changing market landscape. Through their dedication to excellence and commitment to client success, Marex plays a vital role in facilitating global trade, investment, and hedging activities, while fostering long-term relationships built on trust and integrity.

Culture & Values

  • Respect

    Clients are at the heart of our business, with superior execution and superb client service the foundation of the firm. We respect our clients and strive to treat them fairly.

  • Integrity

    Doing business the right way is the only way. We hold ourselves to a high ethical standard in everything we do – our clients expect this and we demand it of ourselves.

  • Collaborative

    We work in teams – open and direct communication and the willingness to work hard and collaboratively are the basis for effective team work. Working well with others is necessary for us to succeed at what we do.

  • Developing Our People

    Our people are the basis of our competitive advantage. We look to “grow our own” and make Marex the place ambitious, hardworking, talented people choose to build their careers.

  • Adaptable & Nimble

    Our size and flexibility is an advantage. We are big enough to support our client’s various needs, and adaptable and nimble enough to respond quickly to changing conditions or requirements. A non-bureaucratic, but well controlled environment fosters initiative as well as employee satisfaction.