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Company Secretary

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Greenstone Equity Partners

2mo ago

  • Job
    Full-time
    Junior Level
  • Dubai

AI generated summary

  • You must be Arabic-speaking, have exceptional English, 2+ years in compliance or company secretarial roles, and knowledge of UAE/GCC, preferably DIFC/DFSA. Strong degree required.
  • You will manage entity registrations, maintain compliance, organize meetings, draft resolutions, handle due diligence, and ensure timely license renewals and regulatory filings.

Requirements

  • Arabic speaking desirable.
  • Exceptional English, both written and verbal.
  • A minimum of 2 years previous experience in a compliance, corporate administration or company secretarial role.
  • Prior experience in the UAE or other GCC jurisdiction.
  • Prior experience with the DIFC and DFSA is advantageous.
  • Knowledge of operating within both the regional free zones and onshore jurisdictions highly desirable.
  • Strong educational background with a degree or equivalent.

Responsibilities

  • Responsibilities
  • Assisting with the completion of all requirements for the establishment and registration of new entities in various jurisdictions, which may include, but is not limited to:
  • Liaising with the licensing authority to understand all requirements;
  • Obtaining all documents from related entities and proposed shareholders;
  • Preparing application documents for new license;
  • Working with in house and external legal counsel as required to prepare and review company formation documents;
  • Maintain and comply with all licensing requirements for existing company entities in accordance with the terms of each entity's memorandum of association/articles of association and relevant company laws (and equivalent) of the licensing authority and/or the jurisdiction in which each entity is established, which may include, but is not limited to:
  • Timely renewal of all licenses;
  • Processing adhoc changes to company records in accordance with regulatory requirements, including updates to share registers, directors etc.;
  • Convening and servicing annual and extraordinary general meetings and board meetings, including scheduling, producing agendas, taking minutes, handling relevant meeting correspondence, etc.;
  • Drafting board and shareholder resolutions and other related documents;
  • Assisting with completion and submission of all required filings to relevant licensing authorities or government ministries;
  • Assisting with due diligence analysis of potential clients to be onboarded to the company, including screening using WorldCheck;
  • Preparing responses to incoming due diligence requests;
  • Maintaining company files and records in compliance with applicable regulations.

FAQs

What are the main responsibilities of a Company Secretary in this role?

The main responsibilities include assisting with the establishment and registration of new entities, maintaining and complying with licensing requirements, convening and servicing meetings, assisting with due diligence analysis, and preparing necessary documentation and filings.

Is Arabic language proficiency required for this position?

While it's desirable, it is not strictly required; however, exceptional English proficiency is essential.

How many years of experience are required for this role?

A minimum of 2 years of previous experience in a compliance, corporate administration, or company secretarial role is required.

What specific experience is advantageous for applicants?

Prior experience in the UAE or other GCC jurisdictions, as well as experience with the DIFC and DFSA, is considered advantageous.

What educational qualifications are necessary for the Company Secretary position?

A strong educational background with a degree or equivalent is required for this position.

Do applicants need to have knowledge of both regional free zones and onshore jurisdictions?

Yes, knowledge of operating within both regional free zones and onshore jurisdictions is highly desirable.

Are there any specific compliance tools mentioned that the Company Secretary should be familiar with?

Yes, familiarity with tools such as WorldCheck for due diligence analysis is preferred.

Is experience with drafting board shareholder resolutions necessary for this role?

Yes, applicants should have experience in drafting board and shareholder resolutions along with other related documents.

Will the Company Secretary be required to liaise with legal counsel?

Yes, the role involves working with in-house and external legal counsel as required to prepare and review company formation documents.

How is the Company Secretary expected to maintain company files and records?

Maintenance of company files and records must be in compliance with applicable regulations and licensing requirements.

Greenstone Equity Partners

Connecting Middle Eastern Investors with Leading Global Fund Managers

Finance
Industry
51-200
Employees
2011
Founded Year

Mission & Purpose

Founded in 2011 and headquartered in Dubai, Greenstone Equity Partners is the largest capital-raising firm in the Middle East, connecting regional investors with leading global fund managers. Greenstone has deeply rooted local relationships with over 200 GCC-based institutional investors and over 1,500 GCC-based family offices, sovereign wealth funds, and UHNWI investors. Greenstone is currently working with global fund manager partners with aggregate AUM of $600 billion. In addition to receiving numerous awards, Greenstone ranks #10 all-time in Preqin's league table of all placement firms globally.