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Contract- HR Systems & Operations Specialist

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Cytokinetics

3mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Data
    People, HR & Administration
  • South San Francisco
  • Quick Apply

AI generated summary

  • You need 2-3 years of HRIS experience (Workday preferred), strong attention to detail, organizational skills, analytical ability, and HR operations experience is a plus.
  • You will manage Workday updates, oversee HR inquiries, maintain records, analyze reports, process verifications, clean up files, optimize processes, and collaborate with cross-functional teams.

Requirements

  • Minimum 2-3 years of experience with Workday or similar HRIS platforms.
  • Strong attention to detail and ability to manage confidential information.
  • Excellent organizational and communication skills.
  • Ability to triage and prioritize HR inquiries efficiently.
  • Strong analytical skills with experience running reports and analyzing HR data.
  • Experience working in HR operations, systems, or a similar administrative role is preferred.

Responsibilities

  • Monitor and update Workday, including keying in employee changes (hires, terminations, promotions, etc.).
  • Oversee the HR Workday inbox, triaging and responding to employee inquiries in a timely manner.
  • Maintain and update employee records, ensuring accuracy and compliance.
  • Support team by ensuring accurate data entry for new hires, terminations, address/contact changes, and other employee life cycle changes (manager, cost center etc.)
  • Run and analyze monthly and quarterly HR reports, including PPE reports.
  • Process and respond to employment verifications in alignment with company policies.
  • Maintain organizational charts, ensuring they reflect the latest structure.
  • Handle manual administrative tasks related to HR operations.
  • Monitor and manage self-service issues
  • Oversee the organization and regular cleanup /review for completeness of employee files.
  • Identify inefficiencies in HR administrative processes and recommend improvements.
  • Support HR projects related to systems optimization and data governance.
  • Collaborate with cross-functional teams, including Payroll and IT, to streamline processes and enhance the employee experience.

FAQs

What is the main responsibility of the HR Systems & Operations Specialist?

The main responsibility of the HR Systems & Operations Specialist is to manage key HR administrative processes, maintain HR systems, and support employees with HR-related inquiries, ensuring smooth day-to-day HR operations, data integrity, and compliance.

What HRIS platform experience is required for this position?

A minimum of 2-3 years of experience with Workday or similar HRIS platforms is required for this position.

What are some key responsibilities related to HR systems and data management?

Key responsibilities include updating Workday with employee changes (hires, terminations, promotions), overseeing the HR Workday inbox, maintaining and updating employee records, and running and analyzing HR reports.

Is prior experience in HR operations or systems preferred?

Yes, experience working in HR operations, systems, or a similar administrative role is preferred for this position.

How does Cytokinetics handle employee inquiries?

Employee inquiries are managed through the HR Workday inbox, where the HR Systems & Operations Specialist will triage and respond to inquiries in a timely manner.

What skills are essential for the HR Systems & Operations Specialist role?

Essential skills include strong attention to detail, excellent organizational and communication skills, the ability to efficiently triage and prioritize HR inquiries, and strong analytical skills for running reports and analyzing HR data.

What should I do if I receive a suspicious job offer claiming to be from Cytokinetics?

If you receive a suspicious job offer, you should contact Cytokinetics directly at talentacquisition@cytokinetics.com for verification, as all legitimate offers will come from their official email domain after completing a formal interview process.

Are there opportunities for process improvement within this role?

Yes, the HR Systems & Operations Specialist is expected to identify inefficiencies in HR administrative processes and recommend improvements, as well as support HR projects related to systems optimization and data governance.

How does Cytokinetics prioritize patient care in their operations?

Cytokinetics anchors their passion in robust scientific thinking and maintains a focus on keeping the patient front and center in all their actions and decisions, which are made in service of the patient and their caregivers.

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Cytokinetics

Science & Healthcare
Industry
201-500
Employees
1998
Founded Year

Mission & Purpose

Cytokinetics is a late-stage biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which muscle performance is compromised and/or declining. As a leader in muscle biology and the mechanics of muscle performance, we are developing small molecule drug candidates specifically engineered to impact muscle function and contractility. Proud to be a San Francisco Business Times Best Place to Work in 2021 and 2022, a Great Place to Work-Certified company in 2022 and a part of Fortune's Best Workplaces in the Bay Area in 2022 and Fortune's Best Workplaces in BioPharma in 2022.