Contract Support Administrator

Sodexo

Sep 14

Applications are closed

Job
Full-time
Junior & Mid Level
People, HR & Administration
Accounting & Tax
London, +2

Requirements

Proven experience within a similar role, working with an extremely busy team and with very high standards with previous administration experience essential
Organisational skills are essential to deliver an effective accounts function in a demanding service-orientated environment
Excellent communication, organisational and administration skills, including editing skills and a keen attention to detail
Working knowledge of standard account practices (Sales & Purchase Ledger & Credit Control)
Constantly raises the standard and quality of work, benchmarking against best practice
Working knowledge of E-Prophit
Duties will be wide ranging and will require the applicant to manage multiple priorities
Have worked in an environment where confidentiality is important
Knowledge of UDC payroll and billing & SAP
Articulate and thorough, showing attention to detail
Excellent numerical and verbal skills
Ability to be resilient and adaptable
Good standard of general education
Ability to work both independently and as part of a team
Pro-active, demonstrating initiative and anticipates needs
Demonstrates discretion and ability to deal with confidential issues
Proficient with Microsoft office applications (including Outlook, Word, Excel, Publisher, PowerPoint and Visio)

Responsibilities

- Provide an efficient, confidential, effective and professional administrative support service to the management teams to support the site and regional team for all Hard and Soft service functions
- Support and interface with senior managers and clients across the business
- Raise PO's using SAP, placing and tracking of all orders, including reactive works and preventative maintenance contracts
- Goods Receipting, GRN invoices and POs, recording and gaining sign-off for all invoices (via GSM or site contact)
- Manage open PO CVI tracker and chase suppliers for aged invoices/completed works
- Process invoices and resolve issues (value, matching, duplication) whilst coordinating and creating monthly client costs, invoices and client invoice back up
- Maintain full auditable paperwork trails with invoices, material orders and timesheets
- Help support with vendor management and successful ongoing supplier & customer relationships
- Link suppliers to site accounts when required
- Assist the GSM in the preparation, production and reporting of the site’s month end accounts & governance meetings
- Reconcile orders, queries & central charges ready for month end, ensuring all sales and unit expenditure is captured into correct trading month
- Seek ongoing improvements within the area of responsibility and identify any associated training needs
- Act as an ambassador for Sodexo, supporting Health & Safety policy and a Zero Harm mindset culture
- Maintain a flexible and teamwork approach and perform any other duties that may be required

FAQs

What is the location of the Contract Support Administrator position?

The Contract Support Administrator position is located in Guildford.

What are the working hours for this role?

The working hours for this role are part-time, 30 hours per week, from Monday to Friday.

What is the salary range for this position?

The salary range for the Contract Support Administrator position is £20,000 - £22,000, along with a range of excellent employee benefits.

What qualifications or experience are required for this job?

Candidates must have proven experience within a similar role, excellent communication and organisational skills, working knowledge of standard accounting practices, and proficiency in Microsoft Office applications.

Is experience with SAP necessary for this position?

Yes, knowledge of SAP is required for tasks such as raising purchase orders and processing invoices.

Are there opportunities for training and development in this role?

Yes, the role offers access to ongoing training and development programs, along with countless opportunities to grow within the company.

Will the successful candidate need to undergo any background checks?

Yes, the successful candidate will be required to undergo BPSS checks, including DBS, Right to Work, and MOD checks.

What type of environment will the successful candidate be working in?

The successful candidate will work in a flexible and dynamic environment as part of an established team.

Does Sodexo have any employee networks?

Yes, Sodexo encourages employees to get involved with various Employee Networks such as Pride, Sodexo Parents & Carers, and Disability networks.

Is there support for employees with disabilities?

Yes, Sodexo is a Disability Confident Leader employer and runs a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Sodexo

It all starts with the everyday

Government

Industry

5001-10,000

Employees

11996

Founded Year

Mission & Purpose

Sodexo is the global leader in sustainable food and valued experiences at every moment in life: learn, work, heal and play. We believe in creating a better day for everyone to build a better life for all. Founded in 1966 by Pierre Bellon in France, for over 40 years, we have developed unique expertise, backed by nearly 422,000 employees in 53 countries across the globe. In combining the diverse talents of our teams, Sodexo is the only company to integrate a complete offer of innovative services, based on over 100 professions. We develop, manage and deliver a unique array of Food Services, Facilities Management and Employee Benefit Solutions for all our clients to improve the Quality of Life of over 100 million consumers daily.