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Contracts Manager

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Chatham House

Sep 25

Applications are closed

  • Job
    Full-time
    Senior Level
  • Legal
    Accounting & Tax
  • London

Requirements

  • Proven experience of reviewing/drafting research contracts and grant agreements.
  • Experience working with templates and guidelines of different funders, including UK and overseas government departments, Research Councils, EU, and foundations.
  • Legal professional with proven knowledge of UK charity law.
  • Knowledge and experience of reviewing and advising on the contracting and sub-contracting aspects of funding, including VAT implications.
  • Excellent organisational and time management skills with strong attention to detail.
  • Outstanding written and verbal communication skills.
  • Problem-solving skills, initiative and drive.
  • Good IT skills including Word, Excel and Outlook.
  • Experience working autonomously and within small teams to meet tight deadlines and independently manage workloads.

Responsibilities

  • Reporting to the Finance Director, you will:
  • Review and provide advice on contracts and agreements relating to suppliers, research projects and partnerships, including, but not limited to, on issues related to procurement, IP, data protection, libel, insurance, warranties, payment terms, VAT and jurisdiction.
  • Advise on contracting and sub-contracting aspects of funding.
  • Review contracts and agreements before they are signed by the COO or Finance Director.
  • Support external institute-wide auditing processes in relation to grant funding, and project-specific audit processes.
  • Support the Head of Research Partnerships with advice on applicable legal frameworks and industry best practice where required.
  • Where external council is needed for more complex work or disputes, manage them to ensure good outcomes and efficient use of limited budget.
  • Coordinate legal and financial sign-off with COO Office for all grants and contracts requiring COO and/or CEO approval under the Scheme of Delegation.
  • Maintain and develop House standards for key areas of Terms and Conditions (payment terms; IP; warranties, guarantees and undertakings) as the basis for assessing contract risk to the Legal Sign-off Meeting.
  • Work with Programmes to ensure key reporting, termination or renewal deadlines are addressed in a timely manner.
  • Work closely with the Head of Research Partnerships with the grant/contract cycle.
  • Work collaboratively with teams across the institute to ensure that Chatham House has all relevant policies and procedures in place and is compliant with funder requirements.
  • Advise colleagues as to when additional external legal support should be sought and maintain legal and advisory networks.
  • Assist research programme leads in analysing and interpreting their budgets and income in line with funding contracts, as required.
  • Maintain and develop relationships with funders, flagging new prospects to Research Partnerships to maximise fundraising opportunities.
  • Work with Finance Director to continually improve systems and processes in the areas of contract management and procurement, such as developing and rolling out template contracts.
  • Continually seek to improve processes and procedures to support more effective pre- and post-award planning.
  • Ensure Chatham House adheres to best practice on charging funders with regards to staff and consultant day rates, overhead recovery and how to present and report on such charges to funders.
  • Actively contribute to the delivery of the Chatham House EDI strategy.

FAQs

What is the role of the Contracts Manager at Chatham House?

The Contracts Manager will oversee research and supplier contracts, advise on compliance and legal matters, and improve the institution's capacity to manage high-value project grants and contracts.

What are the key responsibilities of the Contracts Manager?

Key responsibilities include reviewing contracts, providing advice on procurement and legal frameworks, supporting auditing processes, coordinating legal sign-offs, and collaborating with various teams to ensure compliance with funder requirements.

What are the qualifications required for this position?

Candidates should have proven experience in reviewing and drafting research contracts, knowledge of UK charity law, strong organizational and communication skills, and the ability to work both autonomously and in teams.

What is the salary range for the Contracts Manager position?

The salary for the position is £50,000 - £55,000 per year, dependent on experience.

Can this role be performed remotely?

Yes, the role is hybrid, allowing for a mix of remote and in-office work, with a minimum requirement of two days in the office per week.

What is the contract type and working hours for this position?

The position is part-time, requiring three days of work per week, and is permanent.

When is the application closing date?

The application closing date is Sunday, 12 October 2024, at midnight (UK time).

Does Chatham House support diversity and inclusion in its hiring process?

Yes, Chatham House is an equal opportunity employer that values diversity and encourages applications from all backgrounds.

What benefits are offered to the Contracts Manager?

Benefits include approximately 37 days of annual leave pro rata, pension salary exchange, employee assistance program, parental leave, flexible working, and other lifestyle-oriented benefits.

How should applicants submit their applications?

Applicants should submit their applications directly to Chatham House, ensuring that they do not use AI-generated content, as this may lead to disqualification.

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Chatham House

More than 100 years of promoting independent thinking and hosting informed debate.

Government
Industry
51-200
Employees
1920
Founded Year

Mission & Purpose

The mission of Chatham House is to be a world-leading source of independent analysis, informed debate and influential ideas on how to build a prosperous and secure world for all. Chatham House was founded in 1920 and is based in St James's Square, London. The Chatham House Rule, famous for facilitating free speech and confidentiality at meetings, originated here. Research is core to all Chatham House activities. We undertake independent and rigorous analysis with the aim of setting the agenda and shaping policy by encouraging new ideas and forward thinking in international affairs. Chatham House is also home to the internationally renowned journal International Affairs and the magazine The World Today, each published six times a year. Chatham House regularly hosts high-profile speakers from around the world in a packed programme of events and conferences as well as organizing and participating in a number of events and conferences elsewhere in the UK and overseas. Our members encompass a diverse range of backgrounds and professions including academics, diplomats, the media, NGOs, politicians, policy-makers, researchers and business people. In addition to our publications and events our researchers regularly provide commentary in the media and evidence to Parliamentary Committees.

Benefits

  • Compassionate leave

  • Flexible working

  • Medical insurance cash plan

  • Company sick pay

  • Pension salary exchange (increasing with length of service)

  • Cycle to work scheme

  • Enhanced maternity and paternity leave

  • 25 days paid leave excluding bank holidays (increasing with length of service)

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