Coordinator, Government Affairs

AbbVie

Jul 3

Applications are closed

Job
Full-time
Junior, Mid & Senior Level
Government & Politics
Chicago

Requirements

Bachelor’s Degree in business, political science, communications or equivalent preferred.
Understanding of the current political environment and systems and an appreciation for the role of governments, patients, and biopharmaceutical companies have in developing new therapies.
Minimum of 2-5 years of project management, government affairs, or public affairs experience required.
Effective communication planning, execution, and process management skills.
Strong verbal and written communication skills.
Demonstrates initiative, creativity, and strategic, analytical, and leadership capabilities.
Demonstrated ability to work effectively in a cross-functional team environment.
Strong interpersonal skills to quickly build rapport and credibility with HQ, field, DC, and our global AbbVie colleagues.
Budget management experience.

Responsibilities

Communications:
Develop streamlined communication processes to ensure AbbVie’s enterprise Government Affairs organization shares information and meets appropriate deadlines.
Responsible for the development of functional communications resources.
Responsible for the planning and execution of the Government Affairs global webcasts that connect AbbVie’s global government affairs community.
Responsible for the planning and execution of the AbbVie Government Affairs in-person global meeting. Creates and finalizes meeting agendas and content and professionally manages internal and external stakeholders, including vendors, guest speakers, executive assistants, executive leadership members, and GA colleagues.
Responsible for preparing presentation material for the Senior Vice President, Government Affairs, and direct reports for internal and external presentations and engagements.
Responsible for developing materials and agendas for the Government Affairs Leadership Team meetings.
Alignment:
Coordinate the briefing process for Government Affairs, including engaging internal Subject Matter Experts (SMEs), consolidating background material from SME’s, assisting with final material, directly engaging with third parties, aligning on upcoming events, and ensuring alignment with AbbVie’s senior leadership.
Provides support for establishing comprehensive short- and long-range departmental goals, objectives, policies, operating procedures, and defined outcomes.
Identifies and coordinates training needs for initiatives, policies, and procedures across Government Affairs.
Supports coordination within GA to perpetuate the timely flow of information to ensure the broader team is well-informed and applies insights/intel to enhance goals/objectives/strategies/tactics.
Supports the coordination with AbbVie teams outside of GA (e.g., Public Affairs, Legal, Investor Relations, Regulatory, Commercial, etc.) to perpetuate the timely flow of information to ensure these teams and GA are well-connected and apply insights/intel to enhance goals/objectives/strategies/tactics.
Enhance GA’s culture, including organizing team events for GA and collaborating with AbbVie colleagues outside of GA to provide opportunities for joint team events and activities.
Administrative:
Provide administrative support to the Senior Vice President of Government Affairs and direct reports, including answering phones, calendar management, scheduling virtual/onsite meetings, coordinating catering, scheduling travel for both domestic and international travel, managing correspondence, and expense reports.
Provides support for the management and coordination of external vendors.
Assist with onboarding and training of new AbbVie Government Affairs employees.
Provide support for AbbVie Political Action Committee.
Consolidates and completes weekly quicktakes and quarterly reports for the Senior Vice President of Government Affairs and the AbbVie Executive Leadership Team.
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

FAQs

What is the primary responsibility of the Coordinator, Government Affairs at AbbVie?

The primary responsibility of the Coordinator, Government Affairs is to streamline communication processes, coordinate alignment within the Government Affairs team and with other departments, and provide administrative support to senior leadership.

What are some specific tasks included in the communications responsibilities?

Specific tasks include developing communication resources, planning and executing global webcasts, managing in-person global meetings, preparing presentation materials for executives, and creating agendas for leadership meetings.

What qualifications are preferred for this position?

A Bachelor's Degree in business, political science, communications, or an equivalent field is preferred, alongside a solid understanding of the current political environment, and 2-5 years of project management or public affairs experience.

What skills are essential for the Coordinator, Government Affairs role?

Essential skills include effective communication planning and execution, strong verbal and written communication, initiative, analytical capabilities, teamwork, and strong interpersonal skills to build rapport.

What level of experience is required for candidates applying for this position?

Candidates are required to have a minimum of 2-5 years of experience in project management, government affairs, or public affairs.

Who does the Coordinator, Government Affairs provide administrative support to?

The Coordinator provides administrative support to the Senior Vice President of Government Affairs and direct reports.

What kind of training support is involved in this position?

The Coordinator is responsible for identifying training needs for initiatives, policies, and procedures across the Government Affairs team and assisting with the onboarding and training of new employees.

Are there any significant work activities related to this position?

Yes, significant work activities include continuous sitting for prolonged periods (more than 2 consecutive hours in an 8-hour day).

What benefits are offered to employees in this position?

The benefits package includes paid time off (vacation, holidays, sick leave), medical/dental/vision insurance, a 401(k) plan, and eligibility to participate in short-term incentive programs.

How does the Coordinator help enhance the culture of the Government Affairs team?

The Coordinator enhances the culture by organizing team events and collaborating with colleagues outside of Government Affairs for joint events and activities.

AbbVie

Science & Healthcare

Industry

10,001+

Employees

Mission & Purpose

AbbVie is a global biopharmaceutical company focused on creating medicines and solutions that put impact first — for patients, communities, and our world. We aim to address complex health issues and enhance people's lives through our core therapeutic areas: immunology, oncology, neuroscience, eye care, aesthetics and other areas of unmet need.