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Corps Accountant/Human Resources Coordinator_

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Accounting & Tax
  • Tupelo

AI generated summary

  • You need a high school diploma or G.E.D., 2 years of bookkeeping and HR support experience, and a valid State Driver’s License. Equivalent training may also be accepted.
  • You will manage HR tasks, process payroll, maintain financial records, oversee accounts payable/receivable, conduct audits, and ensure compliance with policies and reporting standards.

Requirements

  • • High school diploma or G.E.D. required supplemented by additional secretarial courses,
  • • And, two years of experience in the performance of increasingly complex bookkeeping work utilizing a computerized accounting system with detailed exposure to double-entry fund accounting, and experience in a human resources support work in an office environment,
  • • Or, any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
  • • Valid State Driver’s License

Responsibilities

  • HR Tasks
  • Reviews electronic timecards, ensures proper leave balances are maintained, applies edits as needed and enters data and corrections into the time system on a weekly basis; advises the supervisor of constant tardiness, excessive absences and other related attendance issues.
  • Plans, prepares, updates, and monitors personnel records; files documents alphabetically, numerically or by any other established filing system; maintains and utilizes a bring-up filing system; ensures the files are maintained in an organized and efficient manner; inputs data and generates various personnel reports and lists.
  • Trains and assists employees in the proper usage of the implemented human capital management system; troubleshoots basic errors and reports major issues to Divisional Headquarters.
  • Assists the supervisor by updating and submitting monthly enrollments, terminations, and changes to the billing statement for The Salvation Army Health Plan for Divisional Headquarters; assists in delivering open enrollment documentation.
  • Performs the necessary data entry functions required to submit new hire/termination, background check and e-verify requests; monitors electronic responses and notifies the supervisor of the same.
  • Completes necessary paperwork and data entry functions to ensure that all drivers are approved and are in compliance as required by state and/or organizational policies and standards; updates records as necessary.
  • Leads employee orientation meetings as prepared and provided by Divisional Headquarters; explains employee policies, local procedures, and office expectations; monitors general office behavior and reports breaches to the Corps Officer.
  • Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel-related correspondence, conversations, or issues.
  • Posts and advertises available job openings and accepts and reviews applications and resumes from prospective employees. Forwards qualified applicant information to the various supervisors for consideration as potential employees; participates in the interview process of the qualified candidates as requested.
  • Monitors and ensures completion of 90 day and annual evaluations by supervisors and department heads; maintains pay increase records for appropriate storage as provided by Divisional Headquarters; audits increase reports to ensure accuracy.
  • Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
  • Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.
  • Accounting Tasks:
  • Administers all Corps accounting functions for a variety of programs and accounts in accordance with established Salvation Army policy and Generally Accepted Accounting Principles and FASB Standards; ensures that all accounting transactions are processed in an accurate and timely manner so that the Commanding Officer has knowledge of the financial health of the local unit at any time and can make effective financial decisions for the local unit.
  • Posts and maintains the accounts payable ledger; receives, dates, stamps, obtains stamp, and codes all invoices; matches invoices with appropriate back-up paperwork and purchase order; researches questionable invoices and confirms that all vendors are verified for legitimacy (including payments for independent contractors and for social service beneficiaries i.e. rent, energy and utility); enters data into the accounts payable system; runs reports weekly to determine bills that are due; enters cash payments into the computer; runs checks, records disbursements in all cash ledgers, and distributes checks in accordance with the established schedule and direction from the Commanding Officer; researches invoices and returned checks when needed.
  • Posts and maintains the accounts receivable ledger; receives and receipts funds received; prepares receipt, stamps check, posts payment, runs reports, and completes and files deposit slip; determines source of funds and makes appropriate entry into books; maintains records of amounts receivable from Divisional Headquarters, Territorial Headquarters, other units and vendors; collects amounts from officers and employees for personal phone calls, uniforms, etc.
  • Posts non-cash assets to ledger in accordance with current furnishings and equipment guidelines; calculates and posts depreciation in accordance with current SA depreciation schedule; maintains inventory of all non-cash assets.
  • Posts and maintains a variety of ledgers for all Corps books i.e. Corps, Thrift Store, Women’s Auxiliary, Home League, FEMA, and other programs unique to the Corps; enters income, expense, and balance sheet data into computerized financial systems; proofs entries to verify accuracy, completeness and integrity; prepares and makes journal entries, balances accounts and prepares month-end reports.
  • Monitors credit card transactions routinely in order to ensure bank accounts can be easily and quickly reconciled; serves as liaison to bank and credit card vendors in order to ensure accounts are properly setup and functioning and works to resolve operational problems when needed.
  • Makes adjusting entries as necessary i.e. voids checks and bank charges, payroll entries, account posting corrections etc.
  • Serves as liaison to mail appeal vendors; monitors mail appeal accounts and contacts vendors to resolve problems when needed; ensures that appeal funds are properly coded and entered into Great Plains.
  • Prepares monthly Divisional Headquarters remittance forms for insurance, statewide service and support service, property reserve, vehicle reserve, and other transfer of funds.
  • Reconciles the bank statement for multiple Corps accounts monthly; reviews account activity closely in order to detect errors or questionable transactions that need to be brought to the Commanding Officers attention; researches account discrepancies and initiates appropriate corrective activity to balance accounts; recommends new accounting processes if needed in order to improve the bank reconciliation process.
  • Generates complex financial statements and technical reports for internal and external uses; issues the reports to the appropriate individual and/or group; provides recommendations and suggestions for accounting process improvements; monitors cash flow management to detect trends or unusual circumstances; keeps the Commanding Officer abreast of the financial condition of the local unit at all times.
  • Maintains and balances assigned petty cash fund, if applicable; receives and verifies vouchers to be paid ensuring authorized signature of approval is present; prepares back-up paperwork for new checks to be written and cashes checks received.
  • Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; researches files to locate specific information found in documents, correspondence, lists, forms, etc.
  • Develops and maintains a filing system of a variety of financial documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.
  • Participates in the preparation of the budget; prepares budget workbook; reviews budget with management and makes adjustments as requested; prepares final budget copy; imports the final budget into the accounting system annually.
  • Provides assistance in performing routine audits; prepares audit workpapers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.
  • Provides assistance in the financial consolidation process; monitors routine financial reports year-round to detect and resolve errors so that the financial consolidation process can run as smoothly as possible; provides assistance in preparing and reviewing consolidation reports for accuracy.

FAQs

What are the primary responsibilities of the Corps Accountant/Human Resources Coordinator?

The primary responsibilities include performing various Human Resources functions such as maintaining HR documents, processing new hire requests, leading orientation meetings, overseeing attendance, and executing double-entry bookkeeping tasks to maintain fiscal records for the Corps.

What qualifications are required for this job?

A high school diploma or G.E.D. is required, supplemented by secretarial courses, along with two years of increasingly complex bookkeeping work using a computerized accounting system, and experience in human resources support in an office environment or any equivalent combination of training and experience.

Is a driver's license required for this position?

Yes, a valid State Driver’s License is required for this position.

What kind of work environment can I expect in this role?

The work is performed in a normal office environment with minimal physical discomforts associated with changes in weather, noise, and dust. The role involves seated work with occasional standing or walking.

What benefits does The Salvation Army offer to employees?

Benefits include Medical, Dental, and Vision Insurance, Paid Time Off (PTO) and Holiday Pay, Life Insurance, Retirement Plans, and more.

Is employee orientation provided for new hires?

Yes, employee orientation meetings are led by the Corps Accountant/Human Resources Coordinator, explaining policies and expectations to new hires.

Are employees required to share the values of The Salvation Army?

Yes, all employees are expected to recognize The Salvation Army's religious mission and not undermine it in any way.

How do I apply for this position?

To apply, you can click the “Apply Now” icon at the bottom of the job posting and complete the application thoroughly, including submitting a resume if available.

Does this job require any travel?

Yes, the position may require travel to various destinations for conferences, seminars, or training sessions.

What skills are essential for succeeding in this role?

Essential skills include strong bookkeeping knowledge, proficiency in using a computerized accounting system, attention to detail, organizational skills, and the ability to maintain confidentiality in personnel and payroll records.

Dedicated to helping people in need overcome poverty, addiction, and spiritual and economic hardship across the U.S.

Non-profit
Industry
10,001+
Employees
1865
Founded Year

Mission & Purpose

The Salvation Army is the nation's largest direct provider of social services. Annually, we help millions overcome poverty, addiction, and spiritual and economic hardships by preaching the gospel of Jesus Christ and meeting human needs in His name without discrimination in nearly every zip code. By providing food, shelter, eviction prevention assistance, emergency disaster relief, rehabilitation, after-school and summer youth programs, spiritual enrichment, and more, The Salvation Army is doing the most good at nearly 7,000 centers of operation around the country. The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.