Court Clerk

HM Courts & Tribunals Service (HMCTS)

Sep 11

Applications are closed

Job
Full-time
Entry, Junior, Mid & Senior Level
Government & Politics
People, HR & Administration

Requirements

- Able to speak publicly and within a Crown Court
- Excellent communication, organisational and prioritisation skills
- Ability to complete documents accurately and to deadlines
- IT proficient with the ability to learn and adapt to different technologies and software

Responsibilities

To ensure that a comprehensive log is kept of representation orders and that a judge’s report is available at all sentence hearings.
To accurately prepare case summaries for Resident Judge.
To determine accurately witnesses’ expenses within target times and provide written reasons within guidelines when requested.
Producing orders in line with Service Level Agreement targets.
Process general correspondence within target and procedural deadlines for any resulting amendments.
Ensure compliance with financial and operational risk management policies.
Undertake any given tasks as part of the role i.e., PA Role to Judiciary when needed; arranging marshalling and swearing in of Magistrates.
To ensure efficient throughput of listed work in the allocated court room daily, giving appropriate support to judiciary and keeping the List Office and other agencies fully appraised of developments when necessary.
Confident public speaking and can adapt and change at short notice.
You are the focal point of the court room, the ability to control and project your public speaking.
To meet with the Judge before sitting and to be available in Court as needed.
To maintain full recording of hearings using the right technology ensuring accurate audio allocation to correct cases.
To sit in court daily and ensure that cases are called on time, all parties are in court at appropriate time. Correct phraseology used for arraignment, empanelling, taking verdicts.
To maintain the court file including accurate recording of relevant matters and judicial decisions, accurate completion of forms, orders and results exported/shared onto the relevant Courts computer systems within Target.
Carry out 100% HMCTS assurance programme compliance of all Resulting and ensure risks are identified and managed.
Ensure that appropriate codes of conduct are applied to the Courtroom and other areas of the Court premises whilst sitting and during adjournments and to actively intervene and encourage compliance.
To ensure that obligations under the Victim Code and the standards under the Witness Charter are complied with.
Ensure all court users are treated fairly and with respect and understand how their own performance impacts on that of the court and the confidence of users.
Systems being used include emails, Microsoft Teams, Video Hearing Systems, Xhibit and HMCTS Common Platform.
Ensure that appropriate files are passed to administration teams within agreed target times.
Take part in and deliver employee engagement activities to effect good working relationships with staff and to improve service delivery and staff morale / motivation.
Follow HMCTS values, policies and procedures (including diversity, attendance and discipline).
Maintain effective working relationships with the judiciary, supporting agencies, voluntary and user groups. Working with agencies to improve the level of service offered to users.
Apply Continuous Improvement principles, tools and techniques to working practices to improve efficiency of operations.
Perform any Incident Control Duties as needed in the ‘in court role’.
All Grade EO staff are expected to deal with other ad hoc management roles including line management of AA (Admin Assistant) / Ushers and AO (Admin Officer) staff as needed.
Work with staff to ensuring that casework is appropriately managed, providing information / advice where process deviations have occurred.
Identify and implement solutions to local problems, referring more complex problems to their line manager.
Ensure effective and prompt liaison with Judiciary, Counsel, List Officer, Jury Officer, Ushers and Court users to maintain high levels of court performance.
Ensure Customer Standards are maintained and improved; complaints are dealt with in target and in line with HMCTS Complaints Handling Policy and any feedback on lessons learnt is shared with staff.
Represent the function you have been assigned to at an operational level.
To have a working knowledge of functions undertaken within the Cluster, to support the development and review of policies and procedures.
To provide specific functions as directed by line management in line with the procedure for providing that service.
Reporting to a Delivery Manager.
The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

FAQs

What is the salary range for the Court Clerk position?

The salary range for the Court Clerk position is £27,223 - £28,613.

What type of contract is offered for this role?

The Court Clerk position is offered as a fixed-term contract for a period of up to 12 months.

Where is the workplace located?

This position is based at Aylesbury Crown, Aylesbury, HP20 1XD.

What are the working patterns available for this position?

The position offers flexible working options, including full-time, job share, and part-time arrangements.

What are the essential skills required for this role?

Essential skills include public speaking within a Crown Court, excellent communication and organizational skills, accuracy in document completion, and proficiency in IT and various software.

What are the key responsibilities of the Court Clerk?

Key responsibilities include managing courtrooms, recording case results, preparing case summaries, ensuring compliance with financial policies, and maintaining court files and records.

Is there a pension scheme provided with this position?

Yes, a Civil Service Pension is provided with an employer contribution of 28.97%.

Are there any nationality requirements for applicants?

Yes, the job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, and nationals of the EU with settled or pre-settled status under the EU Settlement Scheme.

What is the application process for this position?

The application process uses Success Profiles and will assess your Behaviours, Strengths, and Experience.

Who can I contact for more information about the job?

For more information, you can contact the SSCL Recruitment Enquiries Team at Moj-recruitment-vetting-enquiries@gov.sscl.com or call 0845 241 5359.

HM Courts & Tribunals Service (HMCTS)

We're responsible for the administration of criminal, civil and family courts and tribunals in England and Wales.

Law

Industry

1001-5000

Employees

2011

Founded Year

Mission & Purpose

This is the official LinkedIn page for the HM Courts & Tribunals Service. We are responsible for the administration of criminal, civil and family courts and tribunals in England and Wales. We are also responsible for non-devolved tribunals in Scotland and Northern Ireland. We work with an independent judiciary to provide a fair, efficient and effective justice system. We employ around 17,000 staff and operate from locations in England, Wales, Scotland and Northern Ireland. Through the courts and tribunals we give people and businesses access to justice, including: - victims and witnesses of crime - defendants accused of crimes - consumers in debt or with other disputes - people involved in the adoption or protection of children - businesses involved in commercial disputes - individuals asserting their employment rights or challenging the decisions of government bodies - people affected by relationship breakdown We follow the Ministry of Justice’s strategic vision for reform, to create a more effective, less costly and more responsive justice system for the public. We’re responsible for: - providing the supporting administration for a fair, efficient and accessible courts and tribunal system - supporting an independent judiciary in the administration of justice - driving improvements across all aspects of the administration of the courts and tribunals - collaborating effectively with other justice organisations and agencies, including the legal professions, to improve access to justice - working with government departments and agencies to improve the quality and timeliness of their decision- making, which will reduce the number of cases coming before courts and tribunals All our commercial contract opportunities over £10,000 can be found on the GOV.UK Contract Finder service: https://www.gov.uk/contracts-finder For more information on how we use social media, visit: https://bit.ly/2TDvAUV