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Creative Operations Manager

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VML

2mo ago

  • Job
    Full-time
    Mid Level
  • Business, Operations & Strategy
    Creative Arts & Fashion
  • Berlin

AI generated summary

  • You must have 3+ years in creative operations, strong project management skills, excellent communication, attention to detail, familiarity with awards, and experience managing freelancers.
  • You will manage creative resource allocation, coordinate with teams, track project progress, oversee freelance needs, and handle award submissions while ensuring quality and deadlines are met.

Requirements

  • Proven experience in creative operations, project management, or a similar role within a creative agency or environment (minimum 3 years).
  • Strong understanding of creative workflows, resource management, and the ability to manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills to effectively liaise with internal teams and external partners.
  • Detail-oriented with a knack for organization and a proactive approach to problem-solving.
  • Familiarity with the creative awards landscape and experience in managing award submissions.
  • Strong negotiation skills and experience in managing freelance relationships.

Responsibilities

  • Oversee the allocation of creative resources across all projects, ensuring optimal utilization of team members.
  • Collaborate with team leads to understand project requirements, timelines, and resource needs.
  • Monitor the skill sets, strengths, and areas for growth of each creative team member to effectively match them with suitable projects.
  • Identify and manage freelance needs, from sourcing talent to negotiating contracts and handling financial agreements.
  • Provide an overview of all ongoing creative projects, ensuring deadlines and quality standards are met.
  • Act as a central point of communication between different departments to ensure seamless project execution.
  • Regularly check in with team leads to review project progress and adjust resource allocation as needed.
  • Partner with the CCO and ECDs to identify award opportunities and manage the submission process.
  • Maintain relationships with global and regional creative excellence teams.
  • Stay informed about the awards landscape and industry trends to maximize recognition opportunities.
  • Organize and manage all aspects of award entries, including submission forms, asset preparation, and payment processes.

FAQs

What is the main role of the Creative Operations Manager at VML?

The Creative Operations Manager is responsible for ensuring the smooth operation of the creative department, optimizing resource allocation, and maintaining high standards of creative excellence across projects.

What qualifications are required for this position?

Candidates must have a minimum of 3 years of experience in creative operations, project management, or a similar role within a creative agency, along with a strong understanding of creative workflows and resource management.

What are the key responsibilities of the Creative Operations Manager?

Key responsibilities include overseeing creative resourcing and traffic management, providing project oversight, managing creative excellence initiatives, and maintaining relationships with freelance talents and award bodies.

Are there opportunities for professional development?

Yes, VML offers diverse training opportunities and learning tools for continuous professional and personal development.

Is experience in managing award submissions necessary for this role?

Yes, familiarity with the creative awards landscape and experience in managing award submissions are qualifications for this position.

What benefits do employees at VML receive?

Employees benefit from options such as voluntary subsidies for company pensions, bike leasing, wellbeing packages via Wellhub, and flexible working arrangements.

How does VML value inclusion and diversity?

VML is committed to fostering an all-inclusive work environment, supported by their Inclusion, Equity & Belonging initiatives and the VML Foundation, which reflect their dedication to making a positive impact in communities.

What type of work culture can employees expect at VML?

Employees can expect a collaborative and motivated work culture that values team spirit and aims to achieve great things together.

What tools and technology does the Creative Operations Manager have access to?

The Creative Operations Manager will have access to state-of-the-art technology and modern digital work structures and processes to maximize efficiency.

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VML

We create connected brands to drive growth.

Marketing & Advertising
Industry
10,001+
Employees

Mission & Purpose

VML is a global powerhouse born from the unification of Wunderman Thompson and VMLY&R — two of the world's most powerful and accomplished creative agencies with complementary capabilities and geographic strengths. We have an industry-unique opportunity to provide our client partners with a fully integrated offering across brand experience, customer experience and commerce practices — powered by deep data and technology experience.