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Customer Contact Receptionist

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Customer Relations
    People, HR & Administration

AI generated summary

  • You need GCSEs in English and math, customer service experience, strong communication skills, ability to handle challenges, maintain records, and a commitment to safeguarding vulnerable individuals.
  • You will provide exceptional customer service at the reception, manage inquiries, welcome visitors, maintain a tidy area, and ensure adherence to health and safety protocols.

Requirements

  • English and mathematics or similar at GCSE grade A*-C/9-4 or equivalent.
  • Experience of working in a customer service environment.
  • Experience of using the internet and receiving and sending emails.
  • Experience of dealing with challenging and demanding situations to achieve a positive outcome.
  • Ability to be friendly and welcoming to our customers, to create a positive working and learning environment.
  • Ability to maintain computerised and manual record systems.
  • Ability to remain calm, patient and polite, when receiving customer feedback.
  • Ability to demonstrate professional behaviour and appearance at all times and adhere to the dress code which is outlined in the service standards.
  • Responsibility for promoting and safeguarding the welfare of children, young people and vulnerable adults and for raising any concerns.
  • Ability to form and maintain appropriate relationships and personal boundaries with children, young people and vulnerable adults.
  • Willingness continuously to update skills and knowledge.

Responsibilities

  • Delivering exceptional customer service to our customers and students, ensuring we provide a warm, inviting and friendly welcome to the College.
  • Taking responsibility for the efficient running of the front desk/reception area.
  • Maintaining a professional appearance, behaviour and attitude to deliver a high-quality service in a customer focussed way at all times, with organisational reputation a priority. You will be required to adhere to an office dress code which are outlined in our service standards.
  • Being a professional, friendly and helpful main point of contact to the College, dealing with all customers quickly and efficiently. This includes visitors, customers, staff and students.
  • Maintaining an efficient, well organised, tidy reception area and report on any health and safety hazards.
  • Managing the College’s “New Staff” inbox and ensuring it is actioned daily.
  • Welcoming visitors to the College, checking the visitors booking system, issuing ID cards accordingly and organising for visitors to be collected by the relevant team. This includes managing the College’s visitor and car parking request online system and ensuring visitor procedures are followed in line with health and safety, safeguarding and GDPR legislation.
  • Answering calls in a positive and friendly manner using the College switchboard system, directing calls to the appropriate department / extension as quickly as possible.

FAQs

What is the job title for this position?

The job title is Customer Contact Receptionist.

Where is the location of the job?

The job is located at Tresham College in Dunstable.

What is the salary for this position?

The salary is from £22,000 (pro rata) depending on experience (DOE) and qualifications.

What benefits are offered with this job?

Benefits include 35 days annual leave (plus public holidays), People's Pension, retail and leisure discounts, and excellent professional and personal development opportunities, including access to college courses.

What is the working pattern for this role?

The working pattern is 23.5 hours per week, specifically in the afternoon.

What type of contract is this position?

This is a permanent, part-time contract that runs during term time.

What are the main responsibilities of the Customer Contact Receptionist?

Main responsibilities include delivering exceptional customer service, maintaining a tidy reception area, managing visitor check-ins, answering calls, and handling the College’s “New Staff” inbox.

What qualifications are required for this role?

Candidates should have English and mathematics or similar at GCSE grade A*-C/9-4 or equivalent.

What type of experience is preferred for candidates?

Experience in a customer service environment and dealing with challenging situations is preferred.

What skills are important for this role?

Important skills include effective communication, the ability to maintain records, a friendly demeanor, and professionalism.

Is there any requirement related to child safeguarding?

Yes, the role involves responsibility for promoting and safeguarding the welfare of children, young people, and vulnerable adults.

Are there any specific dress code requirements?

Yes, candidates must adhere to an office dress code that aligns with the service standards.

What should candidates be willing to do in terms of professional development?

Candidates should be willing to continuously update their skills and knowledge.

Delivering world class skills and education to the communities we serve.

Education
Industry
1001-5000
Employees
1992
Founded Year

Mission & Purpose

The Bedford College Group is a growing and highly successful provider of further, adult and higher education, welcoming over 18,000 students through its doors and in businesses across the region each year. Whether you’re leaving school, an international student, interested in degree-level courses, want to study part-time to improve your job prospects, or would just like to take up a new hobby or interest, find out why Bedford College is a great place to study – read our student profiles, watch our student films and find out about the fantastic range of subject areas we offer. We also work with local and national businesses to deliver the latest industry training, helping to develop the skills of your employees and improve the performance of your business. Find out more by browsing the services we offer on the right…