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DDIT OPX Executive Assistant

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Novartis

18d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Hyderabad, +1

AI generated summary

  • You need cross-cultural experience, strong communication skills, proactive thinking, diversity management, time management, and knowledge in deal structuring and franchise strategy. Fluent in English.
  • You will deliver administrative support, optimize processes, coordinate tasks, supervise new colleagues, handle projects, inform teams, and report technical complaints promptly.

Requirements

  • Minimum Requirements:
  • Work Experience:
  • Cross Cultural Experience.
  • Collaborating across boundaries.
  • Skills:
  • Optimizing Customer value by co-creating and developing compelling.
  • Managing diversity.
  • Proactive thinking.
  • Managing challenges.
  • Knowledge of organization structures and working practices.
  • Knowledge management.
  • Transaction Deal Structuring.
  • Sharing insights on HCS.
  • Best practice sharing.
  • Storytelling in communication.
  • Time Management.
  • Franchise Strategy Prioritization.
  • Timely decision making.
  • Effective communication.
  • customer focused solutions.
  • Languages:
  • English.

Responsibilities

  • Responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.
  • General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
  • Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
  • Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
  • Handling of administrative projects tasks with clearly defined content and time limitations.
  • Acts as a team member for administrative projects and manages the administrative part of special tasks.
  • Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility.
  • Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.)
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
  • Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt
  • Distribution of marketing samples (where applicable)

FAQs

What is the primary responsibility of the DDIT OPX Executive Assistant?

The primary responsibility is to deliver profound administrative services independently in both local and global contexts, ensuring service levels are met according to site requirements.

What are some major accountabilities of this role?

Major accountabilities include providing general administrative support, informing and advising team members and associates, optimizing work processes, handling administrative project tasks, supervising new employees, and reporting technical complaints related to Novartis products.

What skills are required for the DDIT OPX Executive Assistant position?

Required skills include proactive thinking, effective communication, time management, knowledge of organizational structures, managing diversity, and customer-focused solutions.

Is experience with cross-cultural collaboration required for this role?

Yes, cross-cultural experience and collaborating across boundaries are required for the position.

What languages are needed for this position?

Proficiency in English is required for this role.

Is previous experience in facilities and administration necessary?

While specific previous experience in facilities and administration is not mentioned, expertise in administrative functions is essential.

What type of job contract is offered for this role?

The position is offered as a full-time, regular employment contract.

Does Novartis provide any benefits and rewards?

Yes, Novartis provides a comprehensive benefits and rewards package, details of which can be found in the Novartis Life Handbook.

Can individuals with disabilities request accommodations during the recruitment process?

Yes, Novartis is committed to providing reasonable accommodation to individuals with disabilities and encourages them to reach out during the recruitment process.

What is Novartis's commitment regarding diversity and inclusion?

Novartis is committed to building an outstanding, inclusive work environment and ensuring diverse teams that represent the patients and communities they serve.

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Novartis is reimagining medicine to improve and extend people’s lives. As a leading global medicines company, we use innovative science and digital technologies to create transformative treatments in areas of great medical need. In our quest to find new medicines, we consistently rank among the world’s top companies investing in research and development. Novartis products reach nearly 800 million people globally and we are finding innovative ways to expand access to our latest treatments. Around 108,000 people of more than 140 nationalities work at Novartis around the world.

Culture & Values

  • Inspired

    Engage our people. Strive for patients. Live our purpose

  • Curious

    Learn. Be open. Be self-aware

  • Unbossed

    Create clarity. Serve others. Own your actions

  • Integrity

    Be honest. Have courage. Do what’s right