Department Administrative Assistant - Pharmacy

Trillium Health Partners

8d ago

Applications are closed

Job
Full-time
Mid & Senior Level
People, HR & Administration
Healthcare

Requirements

Key Qualifications:
Graduate of a recognized Medical Secretarial program or equivalent experience
Minimum 3-5 years of secretarial experience, preferably in a health care environment
Self-directed individual who possesses initiative combined with the ability to work independently and with minimal supervision
Strong interpersonal and communication skills both oral and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic and tactful manner
Responds to the needs of the Director, Leadership Team and Pharmacy Staff members
Strong organizational and effective time management skills combined with the ability to prioritize tasks and meet the competing demands and timelines of the fast paced, day-to-day operations
Proven abilities in preparing, designing and distributing internal/external correspondence, including: reports, presentations, proposals, letters, memos, minutes of meetings, etc.
Strong working knowledge and advanced technical skills in Windows, MS Word, PowerPoint, Outlook, Excel, Zoom, Skype, Paradigm, etc.
High accuracy and attention to detail when performing a wide variety of tasks and interruptions
Experience and ability in coordinating meetings, room setups and doodles
Well-developed keyboarding skills (50 w.p.m. minimum-accuracy)
Good knowledge of medical terminology
Must have a positive work and attendance record

Responsibilities

- Providing office management and administrative support to the Operations and Flow of the Pharmacy Department.
- Developing rapport with Directors, Managers and other staff members across the organization and with external partners for the purpose of supporting the work of the Pharmacy Department.
- Performing clerical duties associated with the department, including maintaining and updating databases, assisting with the collection & compilation of presentation materials, scheduling, booking meetings and appointments, and payroll entry.
- Filing, telephone, reception, minutes, invoicing, rebates, external recovery documentation and ordering supplies.

FAQs

What is the job title for this position?

The job title is Department Administrative Assistant - Pharmacy.

What is the job status?

The job status is Temporary Full Time for 6 months.

Where is the job located?

The job is located at Mississauga Hospital.

What are the working hours for this position?

The position is full-time but specific working hours are not stated in the job description.

What is the salary range for this position?

The salary range for this position is $28.42 to $35.54 per hour.

Who will the successful candidate report to?

The successful candidate will report to the Director of Pharmacy.

What are the key responsibilities of this role?

Responsibilities include providing office management and administrative support, maintaining databases, scheduling meetings, handling telephone reception, preparing internal/external correspondence, and ordering supplies.

What qualifications are required for this position?

Required qualifications include a graduate of a recognized Medical Secretarial program or equivalent experience, 3-5 years of secretarial experience in a healthcare environment, strong interpersonal skills, and advanced technical skills in various software.

Is experience in a healthcare environment preferred?

Yes, a minimum of 3-5 years of secretarial experience in a healthcare environment is preferred.

Are internal candidates encouraged to apply?

Yes, internal candidates who have been in their current position for at least six months are encouraged to apply.

How can candidates apply for this position?

Candidates can apply by visiting the Trillium Health Partners website at www.trilliumhealthpartners.ca.

Are there accommodations available for applicants with disabilities?

Yes, accommodations will be provided throughout the recruitment and selection process for applicants with disabilities.

What kind of work environment does Trillium Health Partners aim to foster?

Trillium Health Partners aims to foster a healthy, safe and respectful environment based on values of compassion, excellence, and courage.

Trillium Health Partners

Together, we challenge the limits of what is possible with compassion, excellence and courage.

Science & Healthcare

Industry

10,001+

Employees

Mission & Purpose

Trillium Health Partners is a leading healthcare provider in Canada, operating several hospital sites and offering a wide range of medical services, including acute care, complex continuing care, rehabilitation, and mental health services. Their ultimate mission is to provide exceptional, patient-centred healthcare, fostering a healthy community through quality and accessible medical services. The purpose of Trillium Health Partners is to improve the health and well-being of their patients by delivering compassionate, innovative, and integrated healthcare solutions, while also focusing on advancing medical research and education.