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Departmental Administrator, Department of Biomedical Informatics

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Vanderbilt University Medical Center

Sep 12

  • Job
    Full-time
    Senior Level
  • Healthcare
  • Nashville
  • Quick Apply

AI generated summary

  • You need a Bachelor's degree, 7 years of management experience, strong communication skills, financial leadership, admin software proficiency, and an advanced degree is preferred.
  • You will support the Chair in strategic decision-making, manage budgets and payroll, ensure adherence to policies, lead staff development, and oversee departmental resources and analytics.

Requirements

  • Minimum Qualifications: This position requires a Bachelors’ degree and a minimum of seven years demonstrated strategic management experience including budgets, financial reports and the ability to navigate and interface with multiple departments in the organization and supervising direct reports
  • Preferred experience and skills:
  • Excellent written and oral communication skills, with a well-developed sense of diplomacy with dynamic groups.
  • Demonstrated administrative and financial leadership
  • Proficiency in financial and administrative software systems.
  • Professional work style with high level of problem-solving skills
  • Advanced degree in business or health services preferred

Responsibilities

  • Key strategic partner for the Chair
  • Serve as a key strategic partner for the Chair for major decisions
  • Translate high-level strategies into actionable plans
  • Participate in departmental and institutional meetings and programs as a representative of the Chair
  • Ensure institutional policies and best practices are followed
  • Develop and manage budgets
  • Drive financial performance including personnel, supply management, and faculty compensation
  • Produce timely and clear financial reports, analysis, and recommendations to the Chair, Departmental Leaders, and Institutional Leaders
  • Manage payroll and Workday systems
  • Function as the contact point regarding departmental fiscal and administrative matters.
  • Lead, develop, and retain a strong staff
  • Develop reporting structures for optimal team performance
  • Work effectively with key leaders to achieve institutional and departmental objectives
  • Ensure and support a diverse and inclusive workforce
  • Manage office and research space
  • Recommend distribution and allocation of departmental resources
  • Formulate and administer policies and procedures for management and maintenance of physical plant
  • Manage administrative data and analytics across the departmental mission area
  • Collaborate with colleagues across the enterprise to enable effective data and technological management for the departmental and organizational mission areas

FAQs

What is the primary role of the Departmental Administrator in the Department of Biomedical Informatics?

The Departmental Administrator serves as a key strategic partner for the Chair, translating high-level strategies into actionable plans, and is responsible for finance, personnel management, resource management, and data and technology oversight.

What are the minimum qualifications required for this position?

This position requires a Bachelor's degree and a minimum of seven years demonstrated strategic management experience, including experience with budgets, financial reports, and supervising direct reports.

What is the preferred experience and skills for this role?

Preferred skills include excellent written and oral communication, demonstrated administrative and financial leadership, proficiency in financial and administrative software systems, professional work style with problem-solving skills, and an advanced degree in business or health services.

How does Vanderbilt University Medical Center (VUMC) support diversity and inclusion?

VUMC is committed to an inclusive environment where diversity of culture, thinking, learning, and leading is celebrated, ensuring everyone has the chance to thrive.

What type of software proficiency is expected for this position?

Proficiency in financial and administrative software systems is expected for the Departmental Administrator.

Is experience in health services preferred for this position?

Yes, an advanced degree in business or health services is preferred for candidates applying for this role.

What are some key responsibilities of the Departmental Administrator?

Key responsibilities include developing and managing budgets, leading personnel management, recommending distribution of departmental resources, managing administrative data and analytics, and participating in institutional meetings as a representative of the Chair.

What is the work environment like at Vanderbilt Health?

The work environment at Vanderbilt Health is collaborative and supportive, with a focus on professional growth, appreciation of employee contributions, and a sense of community and purpose.

How does the role impact the department's performance?

The Departmental Administrator plans and sets day-to-day objectives for the team, which directly affect the results and performance of the department.

How does this position support resource management?

The Departmental Administrator manages office and research space, recommends distribution and allocation of departmental resources, and formulates and administers policies for maintenance and management.

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Vanderbilt University Medical Center

Making Health Care Personal

Science & Healthcare
Industry
10,001+
Employees
1875
Founded Year

Mission & Purpose

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.