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Director of Administration - 2663

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Wade Trim

15d ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Taylor
  • Quick Apply

AI generated summary

  • You must have a high school diploma, 10+ years in operations, project management, vehicle leasing, building systems, and be familiar with scheduling and project accounting software.
  • You will lead administrative projects, manage budgets, ensure safety compliance, oversee fleet and building operations, and coordinate office moves while supervising staff and vendors.

Requirements

  • High school diploma required
  • Comprehensive understanding of all aspects of Project Management
  • 10+ years of experience in operations and maintenance of multiple locations and office move management
  • Strong experience in vehicle and equipment leasing
  • Familiarity with architectural drawings and office furniture and space planning concepts
  • Familiarity with electronic devices and technology
  • Experience in building management systems including HVAC and security systems
  • Possess or have the ability to develop a working knowledge of scheduling software (Primavera, Microsoft Project, SAP or other) and project accounting software (BST)

Responsibilities

  • Plan and lead administrative projects and strategic initiatives supporting company goals
  • Oversee standardization of company correspondence
  • Oversee all corporate building-related systems, functions, and purchases for multiple offices
  • Work closely with CFO and Controller to create and maintain annual corporate operating budgets for Market Segments and offices
  • Closely monitor operating budgets for office facilities, fleet and Administrative team
  • Work with vendors and internal groups to secure copy machines, plotters, printers, and other equipment throughout all corporate offices while maintaining consistency throughout the corporation
  • Coordinate with the Brand and Safety Managers to ensure all offices maintain safety, functionality, and image standards
  • Calculate, analyze, and report office financial data and metrics
  • Act as custodian for company fixed asset management, providing data needed for insurance, property tax reporting, corporate tax, etc.
  • Review office lease information on existing and new locations for corporate compliance
  • Work with Wade Trim staff, architects, furniture vendors, and movers to manage office moves and buildouts
  • Work directly with Corporate Real Estate to secure office or apartment space for employees
  • Oversee the company fleet by analyzing fleet cost efficiencies, ensuring legal and safety compliance, and developing and maintaining a fleet turnover strategy
  • Manage fleet risk, handle accident events, manage claims
  • Manage Office Administrators in other locations and set direction for their local involvement in administrative projects and strategic initiatives
  • Supervise building trades technicians, maintenance staff, and contractors
  • Manage the distribution and, working with I.T., the maintenance of electronic devices (cellular phones, iPad’s, jet packs, etc.).
  • Improve and maintain company purchase order system as it relates to company assets.
  • Working with operations and Finance, develop and oversee project file maintenance, storage, and destruction protocol
  • Maintain a safe work environment

FAQs

What is the minimum experience required for the Director of Administration position?

A minimum of 10 years of experience in operations, maintenance of multiple office locations, and office move management is required.

What educational qualifications are needed for this role?

A high school diploma is required for the Director of Administration position.

What specific skills are necessary for this position?

A comprehensive understanding of Project Management, experience in vehicle and equipment leasing, familiarity with architectural drawings and office furniture concepts, and experience in building management systems are necessary skills.

Will I have to manage a team in this role?

Yes, the Director of Administration will manage Office Administrators in other locations, as well as supervise building trades technicians, maintenance staff, and contractors.

What types of benefits does Wade Trim offer?

Wade Trim offers a comprehensive benefits package that includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program.

Is there an opportunity for professional development at Wade Trim?

Yes, Wade Trim offers various professional development programs, including a Leadership Development program and a Mentor Program, among others.

Will I be involved in budget management?

Yes, the Director of Administration will work closely with the CFO and Controller to create and maintain annual corporate operating budgets for Market Segments and offices and closely monitor these budgets.

What will be my primary responsibilities in this role?

Primary responsibilities include planning and leading administrative projects, overseeing office facilities and maintenance, managing vendor relationships, and ensuring compliance with safety and functionality standards, among other duties.

How does Wade Trim prioritize culture and teamwork among its employees?

Wade Trim fosters a supportive culture that encourages interaction among staff, provides mentoring opportunities, and emphasizes fulfilling collective client, company, and individual needs.

Where can I apply for this position?

You can submit your resume by visiting the Careers section of Wade Trim’s website at http://www.wadetrim.com/careers.

Engineering & Construction
Industry
201-500
Employees
1926
Founded Year

Mission & Purpose

At Wade Trim, we are committed to maximizing the value of your infrastructure investment. For nearly a century, we’ve been solving complex engineering challenges to create stronger communities. Our work approach is customized to fit each client and project. We use a collaborative, friendly style – built on excellent communication before, during and after your project – to deliver solutions you can stand behind.