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Document Control Coordinator

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Parsons

20d ago

  • Job
    Full-time
    Mid Level
  • Construction & Surveying
    Business, Operations & Strategy
  • Dubai
  • Quick Apply

AI generated summary

  • You need a high school diploma and 4+ years of experience, including 3+ years in document control, proficiency in MS Office, project management software, and strong communication skills.
  • You will process documents, track and monitor workflows, maintain databases, expedite approvals, assist junior staff, perform clerical tasks, and ensure compliance with document control procedures.

Requirements

  • High school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience.
  • Proficiency in project management software such as Aconex, MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems (EDMS).
  • Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
  • Minimum Clearance Required to Start:
  • Not Applicable/None

Responsibilities

  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
  • May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
  • Assists junior document control staff to ensure effective implementation of project-specific procedures.
  • Performs other duties commensurate with functional level and responsibilities.
  • Contributes as a team player who is deadline driven and works well with others.
  • Scans documents for electronic storage.
  • Performs other responsibilities associated with this position as may be appropriate.

FAQs

What is the job title of the position available?

The job title is Document Control Coordinator.

Where is the job located?

The job is located in Dubai, UAE.

What are the primary responsibilities of the Document Control Coordinator?

The primary responsibilities include establishing and maintaining filing systems, processing documents through procedural steps, tracking and monitoring documents, maintaining data distribution systems, assisting junior staff, and performing clerical duties.

What is the required education level for this position?

The required education level is a high school diploma (or equivalent).

How many years of relevant work experience are required for this role?

A minimum of 4+ years of relevant work experience is required, including at least 3+ years of prior document control experience.

What software proficiency is necessary for this position?

Proficiency in project management software such as Aconex and MS Office, with expertise in Microsoft Word, PowerPoint, and Excel, is necessary. A working knowledge of Electronic Document Management Systems (EDMS) is also required.

What skills are important for the Document Control Coordinator?

Important skills include good written and oral communication, organizational abilities, interpersonal skills, and the ability to interact effectively with project personnel and management.

Is there a clearance requirement to start this job?

No, there is no minimum clearance required to start this position.

Does Parsons offer equal employment opportunities?

Yes, Parsons is an equal opportunity employer committed to diversity in the workplace.

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Parsons

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance. Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future. #WeAreParsons