FAQs
What are the primary responsibilities of a Document Controller?
The primary responsibilities include managing project-related documents, controlling all aspects of project documentation, developing project folder structures, ensuring the implementation of project document templates, preparing the Master Document Register (MDR), supporting the preparation of final documents upon project completion, and managing document transmittals and associated reports.
What qualifications are required for this position?
A High School Certificate or diploma in any discipline is required, along with 3-5 years of experience in document handling and preparatory work.
What skills are necessary for a Document Controller?
Proficiency in using MS Office applications is essential for this role.
What is the purpose of the Master Document Register (MDR)?
The Master Document Register (MDR) serves to keep track of deliverables as obtained from relevant stakeholders, ensuring alignment with contract requirements for projects.
How will documents be organized once a project is awarded?
After a project is awarded, a project folder structure will be developed, and all project documents will be stored in relevant project folders and regularly updated.
What happens to project documents upon project completion?
Upon project completion, the Document Controller will support the preparation of all final or as-built documents, which will then be archived in designated folders for future reference.
How do you handle incoming and outgoing documentation?
Incoming and outgoing documentation is managed by receiving or downloading documents from the FTP server and registering all deliverables accordingly.
Is there a specific document template to be used?
Yes, it is essential to implement the project document template with the latest formats, as per contract requirements.