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Document Controller

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Parsons

3d ago

  • Job
    Full-time
    Mid Level
  • Architecture & Urban Planning
  • Abu Dhabi
  • Quick Apply

AI generated summary

  • You need a high school diploma, 4+ years of relevant experience (3+ in document control), proficiency in Aconex and MS Office, and strong communication and organizational skills.
  • You will coordinate document flow, track and monitor documents, maintain databases, expedite approvals, assist junior staff, perform clerical tasks, and contribute to a team-focused environment.

Requirements

  • High school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience.
  • Proficiency in project management software such as Aconex, MS Office with expertise in Microsoft Word, PowerPoint and Excel.
  • Assignments will require a working knowledge of Electronic Document Management Systems.
  • Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

Responsibilities

  • The Document Control Coordinator under general supervision performs a variety of document control functions for a project or department.
  • Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
  • Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.
  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
  • May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
  • Assists junior document control staff to ensure effective implementation of project-specific procedures.
  • Performs other duties commensurate with functional level and responsibilities.
  • Contributes as a team player who is deadline driven and works well with others.
  • Performs other responsibilities associated with this position as may be appropriate.

FAQs

What is the primary role of a Document Controller at Parsons?

The primary role of a Document Controller at Parsons is to perform various document control functions for a project or department, including managing the flow of documents, ensuring compliance with established procedures, and maintaining document management systems.

What qualifications are required for the Document Controller position?

A high school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience, are required for the Document Controller position.

What software skills are necessary for this position?

Proficiency in project management software such as Aconex and MS Office, with expertise in Microsoft Word, PowerPoint, and Excel, is necessary. A working knowledge of Electronic Document Management Systems is also required.

What type of experience is beneficial for a Document Controller?

Prior document control experience is essential, particularly experience with managing documentation, processing various document types, and working with project teams in an administrative capacity.

Will I be responsible for training junior staff as a Document Controller?

Yes, the Document Controller is expected to assist junior document control staff to ensure effective implementation of project-specific procedures.

Is there a specific work environment for this position?

The Document Controller will perform duties primarily within an office setting, collaborating with project operations, engineering disciplines, and construction teams.

What are the essential skills needed for this role?

Essential skills include good written and oral communication, organizational skills, interpersonal skills, and the ability to interact effectively with project personnel and management.

Are there any physical demands associated with this position?

The Document Controller may have some clerical duties, such as light typing and filing, but there are no specific physical demands mentioned in the job description.

What opportunities for advancement are available for a Document Controller?

Specific advancement opportunities are not outlined, but with experience and skill development, there may be opportunities to progress to higher-level document control or project management positions.

What type of projects will the Document Controller work on?

The Document Controller may work on a small-sized project or assist in larger projects, coordinating the flow of documents among various project teams and departments.

Parsons

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance. Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future. #WeAreParsons